Monthly Progress Report October 2013
Western I ndonesia National Roads I mprovement Project 39
No
Subject of Activities Actual
Status Completed
Target
1. Preparation the initial draft of ToR of selection the TPM
100 August, 2013,
On schedule 2
Providing the TPM selection guidelines. 100
Sept., 2013 On schedule
3. Providing the Training Materials for the TPM
100 October 2013
On schedule
4 Preparing the official letter from the Director of Planning as
Chairman of PMU to Head of BBPJN II III, about the Selection of TPM + TOR and Guidelines Document
50 November, 2013
The Progress of Third Party Monitoring TPM Activities up to April 2013 and works plan is shown in Appendix F2.
6.4.4 Complaint Handling System CHS
The implementation of these activities will collaborate with MIS Specialist to develop the system to the WINRIP website. The web is being developing by MIS Specialist.
These activities will be done about the end of the year 2013 until the beginning of year 2014.
Establishment of Management of a Complaints Handling Mechanism System CHS which includes several components that needs to be prepared in connection with the
management of CHS as follows:
•
Formation of the Complaints Handling Unit CHU.
•
Preparation of Complaints Register and the complaints address.
•
Preparation of Complaint Handling Procedure.
•
The completion of the Initial investigation of a complaint Procedure, and the procedure for the investigation of Complaints, as well as the conclusion of
investigation.
•
The establishment of the Complaint Handling Commission Executing Agency.
•
Preparation of the device for Executing Agency.
•
The development of a code of conduct and actions for Implementing Institutions Implementing Agency Bidders, Suppliers, contractors and
Consultants.
Support the PMU in the Management and Monitoring of the implementation policy in handling public complaints
In the implementation of Complaint Handling System CHS essentially there are four main components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Investigation and Analysis.
•
Problem Solving and taking the Decision The activities of Complaint Handling System CHS in October, 2013 was continued
Monthly Progress Report October 2013
Western I ndonesia National Roads I mprovement Project 40
in provided input to the Management Information System Specialist in developing the framework of a complaint on the web site of WINRIP and provided ACAP data to
inputing in the web site. In a further development the discussion will be carried out continuously when needed.
The Works Plan Activities for CHS is shown in Annex F3.
6.4.5. PublicationDisclosure
Activities for Public Disclosures and Transparencies will be done in lines on the training of Project Management Manual PMM and Financial Monitoring Report
FMR or other relevant trainings. And inputting the data or upload the articles will be done to website of WINRIP, now position is not yet developing by Management
Information System Specialist.
Progress of publication disclosure and transparency activities partly been done through training, as has been reported in section 6.3 above.
The Works Plan Activities for Publication Disclosure is shown in Annex F4.
6.5 Road Safety Audit
Since the Senior Road Safety Audit Engineer has been mobilized on 1st May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road
safety has been implemented, and then Comment and Recommendation for the DED which were prepared and completed respectively by P2JN or DSC, have been made
in response to recommendation of the links for betterment and their implementation under Annual Works ProgramsAWP-2,3, and consists of Quality Assurance Road
Safety Audit of Technical Assistance for National Highway through site visiting, review of prepared drawing report, had an official meeting with stakeholder which is for Full
design review and technical advisory.
The CTC shall compile all the road safety recommendation in the road safety audit reports which shall be part of the technical reports.
Project performance of road safety audit is as following component. •
All activities which have undertaken during this month. -
Post Review, Site Visiting and Full Design Review for the DEDDetailed Engineering Design which is prepared by P2JN and BINTEK.
- Presentation meeting with the P2JN, PPK, BINTEK officials.
- Technical Review and Road Safety Review Report for 7 Packages to Full-Review
and Technical Assistance. -
Technical Advisory for the DED which is 10 Packages prepared by DSC. •
Current status of the project for technical field as of the end of this month.
