Monthly Progress Report October 2013
Western I ndonesia National Roads I mprovement Project 12
maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management,
and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or
not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality
Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and
managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatra.
DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada,
PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013.
During the month of October 2013, the DSC activity was still on design preparation for 4 packages under AWP-2 package 7, 8, 10 and 12.
Formally, there was no report for DSC activities received by CTC.
Monthly Progress Report October 2013
Western I ndonesia National Roads I mprovement Project 13
4 CIVIL WORKS
4.1 Detailed Design Preparation
Final Engineering Designs, Engineer’s Estimates and bidding documents have been completed for all projects proposed for WP-1.
WP-2 nine subprojects and WP-3 eight subprojects will be designed by DSC and the construction supervision of all the works programs will be performed by the DSC.
In parallel with the instruction to speed up the process, detailed engineering design DED of some subprojects of WP-2 and WP-3 were prepared and completed by
respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19. These
conditions imply to the need of changing the CTC scope of works which will be included in CTC contract amendment.
The Technical Analysis Site Issue of Existing Road Condition has been carried out through site visiting which is 4 packages , from 2th October 2013 to 4th October
2013, with P2JN, PPK, WINRIP the DSC consultants. The Objectives of survey is to verify the feasibility of replacement project which is needed to be replaced No.18
MUKOMUKO-BTS.SUMBAR Link No.015.3 with SEBLAT–KETAHUN and No.9 RANTAU TIJANG-KOTA AGUNG Link No.026.1 with BETUNGAN–TAIS, by official
memo No.PMUWINRIPS2013010. After technical analysis for these existing road condition, the comment of technical analysis which has been made by CTC was
submitted on 22 October in aspect of highway and road safety.
Even though the Technical Design and Road Safety Advisories for Package No.7 Indrapura-Tapan, No.8 Bts. Kota Pariaman-Manggopoh, No.10 Sp.Empat-Sp. Air
Balam and No.12 Kambang-Indrapura were submitted on 27 September in order to assist and enhance in terms of technic al design, there are still remain some issue as
of 31 October whether it will be adopted or not. Therefore, the additional discussion will be scheduled with BINTEK officials WINRIP DSC so as to finalize technical
advisory which is made by CTC, from 11 November 2013 to 14 November 2013.
Progress of Technical Design Reviewing and Road Safety Audit is included as Appendix B.
4.2 Procurements
Procurement shall be conducted under the Bank’s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding ICB will
apply to the packages with the construction estimated cost more than US 10 Million to comply with the Bank’s threshold for ICB. According to the GOI regulation, a
prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion.
All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple contract. This was an advanced procurement action agreed by
Monthly Progress Report October 2013
Western I ndonesia National Roads I mprovement Project 14
both DGH and the World Bank prior to the CTC establishment. The Bank approved the AERs with issuance letter Ref. No. WINRIP122 dated May 1
st
, 2013. Notification of Pre-Qualification Results had been announced to all PQ participants on
Mei 17, 2013 and then invitation to bid was sent to to pre-qualified Bidder and issued of the bidding document on May 27, 2013. Pokja had conducted the Pre-Bid Meeting
and Site Visit on June 2013. The last date for submission the bids and the bids opening was on July 18, 2013.
The Bank had received as well as reviewed all the proposed BER. Approval for BER issued by the Bank on September 18, 2013. Next step, the proposed of the winner
must be approved by the Ministry of Public Work because the value of contract more than IDR 100 billion based on Perpres 70, th. 2013,
Until now, only result of bidding for Package 04: Ipuh – Bantal had received approval from Ministry of Public Work for contract award. The three other of the bidding results
still in-depth discussion with BAPEKON. The main issue of these three packages was only one bidder with lowest evaluation bid had been proposed to award in remaining
three packages. A series of discussion had been held within Bapekon, POKJA and PMU WINRIP. The Pokja had already exposed that the bidder using the different main
equipment and personnel for each package. In the the last meeting with BAPEKON, held on October 25, 2013, still need clarification from the bidder that, the bidder
prepared the equipment and mobilized the personnel for each package. The Pokja had sent to Bapekon the letter of clarification from the bidder on October 28, 2013.
DGH has also completed the draft of consolidated multiple contract ICB Standard Bidding Document for four 4 packages under AWP-1. The draft had been submitted
to the Bank on 8 March 2012. The Bank’s comments had been issued on 12 March 2012. The draft of consolidated SBD was revised by DGH accommodating the Bank’s
comments and submitted to the Banks on 27 June 2012. Second revision of the draft consolidated SBD, as requested by the Bank regarding synchronization between
drawings and Bill of Quantities by letter dated 1 August 2012, was then concurred by the Bank on 31 October 2012.
CTC had also involved in Selection of DSC WINRIP since March 2013, started by attend the opening of Financial Proposal on March 5, 2013. Procurement committee
for Selection of DSC had sent Technical Evaluation Report TER to the Bank on December 20, 2013 and had received the approval from the Bank on February 21,
2013. The Final Evaluation Report including Technical and Financial Evaluation and completed with Notice of Negotiation and Draft Contract then was sent to Bank by the
committee on April 3
rd
, 2013. NOL from the Bank was received on April 19, 2013 to Renardet, SA Switzerland cs as the first rank of technical and financial evaluation
result. Finally the contract for this assignment was sign on June 11, 2013.
The WINRIP Procurement Plan is shown in Appendix E.
