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Western I ndonesia National Roads I mprovement Project 27
through site visiting, review of prepared drawing report, had an official meeting with stakeholder which is for Full design review and technical advisory. The CTC
technical design teamhighway road safety audit shall compile all the road safety recommendations in the Road Safety Audit Reports which shall be part of the
technical reports. The RSA report has to be disseminating in particular to the audited packages.
The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined with highway part for the Design Stage.
Monthly Progress Report October 2013
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5 FINANCIAL MANAGEMENT INFORMATION
SYSTEMS
5.1 Draw Downs and Future Costs
Details of the disbursements already made from the loan are listed in the following sub section.
5.2 Disbursement
The total disbursement from the loan to the end of October 2013 was USD 2,207,915.00 equivalent to approximately 0.88 of the loan funds.
The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C.
The following table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of
October 2013.
Category Description
Loan Restructuring
Amount US Totals
Disbursed to End October in
US Disbursed
1
Part 1 Betterment
and Capacity Expansion of
National Roads. 220,400,000.00
2
Part 2
Implementation Support
16,000,000.00 1,406,108.24
8.79
3
Part 3
Road Sector Institutional
Development 1,000,000.00
4
Part 4
Contingency for Disaster Risk
Response Unallocated
12,600,000.00 LN 8043 DA-A
801,806.76
Original Loan Amount
250,000,000.00 2,207,915.00
0.88
5.3 Management Information System 5.3.1. General Overview
The Management Information System tasks include the following below:
1 Information System
a. Develop and manage a database system to store soft copy documents into a file storage server.
b. Establish a Document Management System DMS to provide:
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• Letter Database System, used to record all information of incoming and
outgoing letter. •
Document Library System, used to record all information of hard copy documents then store it into library shelves.
c. Create and maintain a WINRIP official website. d. Develop and update a Geographic Information System GIS of spatial
and roads information that overlay into Google Maps. e. Develop and manage a Financial Management Information System
FMIS, the web based application to monitoring financial progress. f.
Develop and manage a Progress Monitoring System PMS, the web based application to monitoring physical progress.
g. Provide a Complaint Handling System CHS, used and support the ACAP activities to accommodate complaints from the public via sms gateway,
email and website.
2 Data Collection and Document Upload
a. Collecting data and updating list of data catalog every month. b. Uploading documents into a file storage server.
3 Technical and Computer Troubleshooting
a. Setting up and manage cable network of local area network and internet connection.
b. Setting up and manage hardware problem of the computer, printer, copier and phone.
c. Software installation and cleaning up of computer virus.
5.3.2. Database
A typical workflow in management of incoming and outgoing data is divided into 3 types of data handling, below:
1. Hardcopy, the document is stored in a rack. 2. Soft files, saved in the File Storage Server.
3. Data information, inputted in database applications.
For further handling that needs to be made an integrated database management system so that all data can be stored properly. The database system has been
prepared to store all of WINRIP project information in a systematic, easily
