Complaints Handling Mechanism CHS

Monthly Progress Report June 2013 Western I ndonesia National Roads I mprovement Project 24

4.7.5 Third Party Monitoring TPM

All WINRIP packages are designed to have external parties involved in conducting an independent assessment of the project throughout construction. Project information is accessible through the WINRIP website under construction, project information booth which is normally maintained in the PPKSatkerDinas office or, project announcement billboard at each site. ACAP requires a third party, from outside the project, to independently monitor the progress of construction work of each link and these personnel are provided by universities nearby each package. It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to express their interest in forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that UniversitiesTechnical Faculties have the engineers available for recruitment and Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more effective and more efficient in getting legitimate, competent, independent Third Party Monitoring TPM. The duties of a TPM included: a Report to the PPK for his intended package and obtain copies of all drawings and contract documentation. b Make at least three 3 separate visits to site, with each visit up to four 4 days long, and ascertain that the works are being carried out in compliance with the drawings and documentation. c Prepare and submit a report for the PMU following each visit with their last report post PHO.

4.8 Road Safety Audit

Since the Senior Road Safety Audit Engineer has been mobilized on 1 st May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safety has been implemented. After completing of technical design review, the report of RSA which is to identify the road safety weaknesses in design during the design and actual construction and make recommendations for realistic improvements, has been made in response to recommendation of the links for betterment and their implementation under Annual Works ProgramsAWP-2,3, through site visiting, review of prepared drawing report, had an official meeting with stakeholder which is for Full design review and technical advisory. The CTC technical design teamhighway road safety audit shall compile all the road safety recommendations in the Road Safety Audit Reports which shall be part of the technical reports. The RSA report has to be disseminating in particular to the audited packages. The details of Civil Work in aspect of road safety audit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined with highway part for the Design Stage. Monthly Progress Report June 2013 Western I ndonesia National Roads I mprovement Project 25 5 FINANCIAL MANAGEMENT INFORMATION SYSTEMS

5.1 Draw Downs and Future Costs

Details of the disbursements already made from the loan are listed in the following sub section.

5.2 Disbursement

The total disbursement from the loan until the end of June 2013 was USD 2,207,915.00 equivalent to approximately 0.88 of the loan funds. The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C. The following table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of June 2013. Category Description Loan Amount US Totals Disbursed to End June 2013 in US Disbursed 1 Part 1 Betterment and Capacity Expansion of National Roads. 220,400,000.00 2 Part 2 Implementation Support 16,000,000.00 695,009.43 4.28 3 Part 3 Road Sector Institutional Development 1,000,000.00 4 Part 4 Contingency for Disaster Risk Response Unallocated 12,600,000.00 LN 8043 DA-A 1,512,905.57 Original Loan Amount 250,000,000.00 2,207,915.00 0.88 Expenditure during the June 2013 is amounted USD 3,578.28 Category 2 Part 2 IOC . 5.3 Management Information System 5.3.1 General Overview The Management Information System tasks will include the followings: 1 Information System a. Develop and manage a database system to store soft copy documents into a file storage server.