Look over and study the useful language below. Did you use them when you did task cycle 2? Mention them.
Basic Competence:
At the end of the meeting the students are able to attend a meeting.
Indicators:
At the end of the meeting the students are able to -
Share their experience in attending a meeting. -
Find information related to meeting. -
Conduct a small meeting. -
Identify the useful language for participating in a meeting. -
Use the useful language appropriately.
119 PLAGIAT MERUPAKAN TINDAKAN TIDAK TERPUJI
Answer the questions below.
1. What does the picture describe? 2. Have you ever attended a meeting?
3. What kind of meeting was that? 4. How effective was it? Why?
TASK
Make groups of four then discuss the following questions.
1. What is the chairperson? 2. There are several steps the chairperson should do in a meeting.
Mention them and suggest appropriate phrases for each. e.g. 1
st
Opening the meeting - “Thank you for being here” 2
nd
…………………….. .- …………………………….. Etc
Task Cycle 1
3. What are the secretary’s duties in a meeting? 4. Most meetings have agenda and minutes. What is agenda?
What is minute?
PLANNING
Each group rehearses sharing the answers.
REPORT
Each group shares the answers in front of the class.
TASK
Work in groups of four and conduct a meeting based on the situation below. Decide who is to take the roles of the Managing
Director, Sales Manager, Advertising Manager, and Secretary.
Next week the Managing Director will announce the size of the budget to be spent on advertising Shown below are the six methods for
advertising and other forms of sales promotion for launching Charlotte breakfast cereal. There will be a meeting of senior staff to decide
which advertising methods should be used and apportion the budget accordingly. In order to do this, it is necessary to have information
about local methods of advertisement and the rates for each. Shown below are six methods of advertisement and their rates.
Task Cycle 2
1. GOODAY MAGAZINE
Price of advertisement in one issue: Black
Color Back Cover
White 2 pages
- 1500
- 1 page
700 1000
1200 12 page
350 750
- 14 page
180 -
- 18 page
100 -
-
2. DAILYBREAK NEWSPAPER
Price of advertisement in one issue: Black
Color White
1 page 1000
2500 12 page
500 -
14 page 300
-
3. CINEMA
Price of one advertisement to be shown on the same day at 10 cinemas:
15 second 100
30 second 150
45 second 200
60 second 250
4. POSTER
Price of one 10m x 3m poster to be shown at 10 sites for 1 month: 15,000
5. LOCAL RADIO
Price of one broadcasting spot: 15 second
2.5 30 second
4 60 second
6
6. TELEVISION
Mon-Fri 10sec 15sec 20sec 30sec 40sec 50sec 60sec
12pm – 5.30pm 15
20 25
30 40
50 60
5.30pm –10.30pm 70
100 120 140 190
230 280
10.30pm- 12am 15
20 25
30 40
50 60
Sat-Sun 12pm- 4pm
15 20
25 30
40 50
60 4p –7pm
30 40
50 60
80 100
120 7pm –12am
60 80
100 120 160
200 240
The specific roles of each member in the meeting:
Managing Director
Your part in the meeting: You should chair the meeting and ensure that it runs smoothly.
Make sure that all points are discussed fully. Sum up what is agreed on one point before moving on to the next.
Start the meeting by welcoming everyone and making the following announcements:
The first shipments of Charlotte should arrive at the end of next week.
The date for the launch can now be set for the end of next
month.
A special launch budget of 25,000 has been allocated to ensure that the product gets sufficient publicity.
Points to be discussed:
The advertising methods to be used to promote the product.
The division of the budget allocation between these methods.
Design features of the advertisement.
The possibility of holding a launch party. Your opinions:
You should already have decided which methods of advertising
you think are best. Do not choose one method only.
This is a family product and the advertising should emphasize this.
A launch party would be a good way of getting local press
coverage. Check that all details have been agreed and bring the meeting to
a close.
Sales Manager
Your part in the meeting: The Managing Director will chair the meeting and will begin by
making various announcements. You will then be asked to give your ideas on each of the following topics:
The advertising methods to be used to promote Charlotte.
The division of the budget allocation between these methods.
Design features of the advertisements.
The possibility of holding a launch party. Make sure you take note throughout the meeting.
123 PLAGIAT MERUPAKAN TINDAKAN TIDAK TERPUJI
PLANNING
Each group rehearses presenting the final conclusion of the meeting.
REPORT
Each group rehearses presenting the final conclusion of the meeting in front of the class.
ANALYSIS