Look over and study the useful language below. Did you use them when you did task cycle 2? Mention them.

Basic Competence: At the end of the meeting the students are able to attend a meeting. Indicators: At the end of the meeting the students are able to - Share their experience in attending a meeting. - Find information related to meeting. - Conduct a small meeting. - Identify the useful language for participating in a meeting. - Use the useful language appropriately. 119 PLAGIAT MERUPAKAN TINDAKAN TIDAK TERPUJI Answer the questions below. 1. What does the picture describe? 2. Have you ever attended a meeting? 3. What kind of meeting was that? 4. How effective was it? Why? TASK Make groups of four then discuss the following questions. 1. What is the chairperson? 2. There are several steps the chairperson should do in a meeting. Mention them and suggest appropriate phrases for each. e.g. 1 st Opening the meeting - “Thank you for being here” 2 nd …………………….. .- …………………………….. Etc Task Cycle 1 3. What are the secretary’s duties in a meeting? 4. Most meetings have agenda and minutes. What is agenda? What is minute? PLANNING Each group rehearses sharing the answers. REPORT Each group shares the answers in front of the class. TASK Work in groups of four and conduct a meeting based on the situation below. Decide who is to take the roles of the Managing Director, Sales Manager, Advertising Manager, and Secretary. Next week the Managing Director will announce the size of the budget to be spent on advertising Shown below are the six methods for advertising and other forms of sales promotion for launching Charlotte breakfast cereal. There will be a meeting of senior staff to decide which advertising methods should be used and apportion the budget accordingly. In order to do this, it is necessary to have information about local methods of advertisement and the rates for each. Shown below are six methods of advertisement and their rates. Task Cycle 2 1. GOODAY MAGAZINE Price of advertisement in one issue: Black Color Back Cover White 2 pages - 1500 - 1 page 700 1000 1200 12 page 350 750 - 14 page 180 - - 18 page 100 - - 2. DAILYBREAK NEWSPAPER Price of advertisement in one issue: Black Color White 1 page 1000 2500 12 page 500 - 14 page 300 - 3. CINEMA Price of one advertisement to be shown on the same day at 10 cinemas: 15 second 100 30 second 150 45 second 200 60 second 250 4. POSTER Price of one 10m x 3m poster to be shown at 10 sites for 1 month: 15,000 5. LOCAL RADIO Price of one broadcasting spot: 15 second 2.5 30 second 4 60 second 6 6. TELEVISION Mon-Fri 10sec 15sec 20sec 30sec 40sec 50sec 60sec 12pm – 5.30pm 15 20 25 30 40 50 60 5.30pm –10.30pm 70 100 120 140 190 230 280 10.30pm- 12am 15 20 25 30 40 50 60 Sat-Sun 12pm- 4pm 15 20 25 30 40 50 60 4p –7pm 30 40 50 60 80 100 120 7pm –12am 60 80 100 120 160 200 240 The specific roles of each member in the meeting: Managing Director Your part in the meeting: You should chair the meeting and ensure that it runs smoothly. Make sure that all points are discussed fully. Sum up what is agreed on one point before moving on to the next. Start the meeting by welcoming everyone and making the following announcements:  The first shipments of Charlotte should arrive at the end of next week.  The date for the launch can now be set for the end of next month.  A special launch budget of 25,000 has been allocated to ensure that the product gets sufficient publicity. Points to be discussed:  The advertising methods to be used to promote the product.  The division of the budget allocation between these methods.  Design features of the advertisement.  The possibility of holding a launch party. Your opinions:  You should already have decided which methods of advertising you think are best. Do not choose one method only.  This is a family product and the advertising should emphasize this.  A launch party would be a good way of getting local press coverage. Check that all details have been agreed and bring the meeting to a close. Sales Manager Your part in the meeting: The Managing Director will chair the meeting and will begin by making various announcements. You will then be asked to give your ideas on each of the following topics:  The advertising methods to be used to promote Charlotte.  The division of the budget allocation between these methods.  Design features of the advertisements.  The possibility of holding a launch party. Make sure you take note throughout the meeting. 123 PLAGIAT MERUPAKAN TINDAKAN TIDAK TERPUJI PLANNING Each group rehearses presenting the final conclusion of the meeting. REPORT Each group rehearses presenting the final conclusion of the meeting in front of the class. ANALYSIS

1. Look over and study the useful language for participating in meetings below.

Giving Opinion  It seems to me……  I tend to think…………. Advertising Manager Your part in the meeting: The Managing Director will chair the meeting and will begin by making various announcements. You will then be asked to give your ideas on each of the following topics:  The advertising methods to be used to promote Charlotte.  The division of the budget allocation among these methods.  Design features of the advertisements.  The possibility of holding a launch party. Make sure you take note throughout the meeting. Secretary Your part in the meeting: The Managing Director will chair the meeting and will begin by making various announcements. You may contribute your ideas fro the following topics:  The advertising methods to be used to promote Charlotte.  The division of the budget allocation among these methods.  Design features of the advertisements.  The possibility of holding a launch party. Make sure you make minutes.  I feel…………..  I think………….  As I see it…………..  In my opinion……….  I’m convinced………….  I’m sure………….  I have no doubt………. Interrupting  Sorry to hold the meeting up, can I just ask you…….  Sorry to interrupt, but………….  Excuse me, may I have clarification on this….  If I may interrupt, could you say….  Do you think so? I think….. Handling Interruption  Yes, please.  Yes, go ahead.  Sorry, let me finish…..  If I may finish it first….  May I come to that later?  Can we leave that to another discussion? Agreeing  Maybe you’re right.  I think you’re right.  I tend to agree.  I suppose so.  That’s true.  I agree with you.  I totally agree.  I agree entirely with you.  I quite agree.  Exactly. Disagreeing  I’m not sure.  I tend to disagree.  Do you think so?  Is that such a good idea?  I don’t think so.  I’m afraid I can’t agree with you there.  I totally disagree.  You’re quite wrong about that.  Of course not.  Nonsense No way. Checking Comprehension Reformulating  To put that another way….  If I follow you correctly……  So what you are saying is…..  Does that mean……?  Are you saying……? Making Suggestion  I suggest that….  I would suggest….  My suggestion would be…..  Perhaps we should…..  It might be worth….  What about….  Why don’t ……. 2. Did you use them when you did the tasks 2? What are they? 126 PLAGIAT MERUPAKAN TINDAKAN TIDAK TERPUJI