Western I ndonesia National Roads I mprovement Project 5 - 3
a.
File Storage Server, used to stored all files of report and other document. Please check the URL address
http:storage.winrip-ibrd.com .
b.
Document Management System DMS, used to record all information of letter and document files. The URL address of the DMS application will be at
http:dms.winrip-ibrd.com . The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
During the period August 2015 there was no implementation review mission. The regular Monthly Meeting to review the implementation progress and monitoring or updating of the key activities of
the Agreed Key Action Plans was not held during the period. Hence, the status and target dates were not updated.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
A list of the key actions monitored during the period are listed below.
No. Action
By Whom Status and Target dates
1. Carry out the first workshop on HIV-AIDS for packages 2
and 3 PMUCTCDSC
• End of July, 2015
2. Carry out the first workshop on HIV-AIDS for package 1
or 4 PMUCTCDSC
• End of July, 2015
3. Submit to the Bank the LARAP monitoring reports for:
• packages 2 and 3
• package 11
• package 16
• package 5
PMU •
End of July 2015 •
End of July 2015 •
End of July 2015 •
End of July 2015 4.
Submit to the Bank progress report in terms of LARAP implementation for packages 13 and 17
PMU •
Every Monday 5.
Submit to the Bank progress report in terms of LARAP implementation for packages 6, 7, 8, 10, 11, 12, 14, 15,
16, 19, 20, 21 PMU
• Every second Monday
6. Bidding process on disaster management
• Send to Bank the revised ToR
• Re-announce the RFP
PMU and CTC •
End of July 2015 •
Second week of August 2015
7. Send copy of signed contract of package 15 to the Bank
PMU •
End of July 2015 8.
Send BER for packages 7, 8, 10 and 12 to the Bank for prior review all ICB and NCB over US10 million
PMU •
End of August 2015 9.
Procurement training for Pokjas of package 7,8,10,12 Bank and PMU
• July 13, 2015
10. •
Send the engineering designs for packages 16, 20 and 21 to the Bank
• Send informally the engineering designs for
packages 16, 20 and 21 to the Bank PMU
• End of July 2015 16,
20, 21 •
End of July 2015 14
11. Package 1 all permits have now been received:
• Respond to the letter of the Bank regarding contract
modification 1 with respect to the stone masonry calculations and the capacity of the reduced U
Ditches PMU
• Mid of July 2015
Western I ndonesia National Roads I mprovement Project 6 - 2
No. Action
By Whom Status and Target dates
12. Package 2: Accelerate the processing of the necessary
contact modification, which needs to cover all accesses to property and any time extension and send it to the
Bank if it is above 15 PMU
• Mid of July 2015
13. Package 3:
• Send draft amendment for package 3 19 for
prior Bank no-objection, which needs to cover all accesses to property and DSC needs to push
contractor to submit soft drawing of cross section to propose variation order
PMU •
End of July 2015
14. Report back to the Bank on how DGH has implemented
the recommendations of the auditors in the auditing report of the 2012 and 2013 financial statements
partial response at least while waiting for feedback from the Balai
PMU •
Mid of July 2015
15. Accelerate work progress of packages 6, 11, and 19 to
be able to meet the target PMU
• Starting from Mid of
June 2015 16.
Follow up on the meeting with the Inspectorate General of MPW on the financial and technical audits
Bank team •
End of August 2015 17.
Send to the Bank a request for modification of the contract with CTC
PMU •
End of July 2015 18.
Respond to the Bank s comments on the modification of the contract with DSC
PMU •
Mid of July 2015 19.
Regularly submit the quarterly progress reports to the Bank INCLUDE DETAILED INFORMATION ON THE
IMPLEMENTATION OF THE RKPPLs PMU
• July 2015
20. Send restructuring request to the Bank Director
General of Highway has sent a letter to respond some questions of the Minister on May 25, 2015. DirGen of
Highway explained the reason of the cancelation of packages 9 and 18, and the additional budget for the
capacity building on disaster from USD 1 million to USD 1.5 million
Ministry of Finance
• End of September
2015
21. •
Send the response to the Bank on the TFAC reports for packages 2 and 3 and the supervision mission
report for package 1 Response in format similar to EINRIP project
• Send the response to the Bank on the supervision
mission report for package 1 Response in format similar to EINRIP project
PMU •
Mid of July 2015
• Early August 2015
22. Send to Bank monthly supervision reports for packages
with problematic issues PMU
• End of July 2015
23. Have evaluation meeting on LARAP after meeting of
Bank and Director General of Highway Bank and PMU
• August 2015
24. Have internal meeting to evaluate progress of packages
1, 2, 3, and 4 Bank
• August 2015
Western I ndonesia National Roads I mprovement Project 6 - 3
6.1.3 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the
project s performance in achieving its stated development objectives. These KPIs are provided in the WINRIP Project Implementation Plan PIP, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Implementation Plan are based on the
initial Project Implementation Schedule as shown in Appendix I.
The CTC have established the precise definitions, calculation methods and data collection procedures to monitor the KPIs.
Actual traffic count surveys to collect primary field data were conducted using two 2 methods the Mobile Observer Traffic Counts MOTC and the Permanent Station Traffic Counts PSTC for
determination of AADT data in updating the target and actual AADTs. The surveys were conducted intermittently during the 1
st
quarter of 2015 along roadlinks Packages 6, 8, 9, 14, 15 and 19. Based on evaluation and technical analysis of traffic count from the six 6 roadlines using the two 2
methods, it appears that the AADT derived from the Permanent Station Traffic Counts PSTC have an average forecast AADT of 12,696 vehicles per day which is above the 11,351 vehicles per day in
2014. While the data from Mobile Observer Traffic Counts MOTC , the average forcast AADT of 6,310
vehicles per day is well below the targeted vehicles per day of 11,351 in 2014. Due to lesser degree of accuracy of the MOTC method, the calculate average forecast AADT has been disregarded.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the targeted 10,347
vehicles per day in 2013, shown in below is the comparison between target and actual estimated
AADT.
Year Targeted AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
The detailed Report indicating all the assumption, basis, evaluation results and conclusion have been submitted to PMU on May 18, 2015 with copy furnished to World Bank.
Western I ndonesia National Roads I mprovement Project 6 - 4
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant.
The main CTC activities during August 2015 are as follows:
• Monitoring the implementation of the Environmental and Social Analysis Management Plan.
• Monitoring of Complains from project site thru Complaint Handling System.
• Monitoring the progress of LARAP implementation.
• Prepared and issued various letters to PMU and DSC.
• Submitted various documents to PMU concerning the status of LARAP implementations.
• Finalized and submitted Monthly Progress Reports of the preceeding month July 2015 and
consolidated inputs for preparation of August 2015 Monthly Progress Report. •
Reviewed and consolidated the reports submitted by CRO WPM for the bid opening of Packages No.15.
• The Training Specialist, Financial Specialist and Assistant Training Specialist conducted Third IFR
Training in Bengkulu for the Contract Packages 6, 17 and 19. •
Conducted joint site inspection with DSC, PPK and Contractor on Contract Package No.1 Biha Krui to assess the actual progress and quality of works and evaluate Contractor s capability to
complete the contract on the target date of completion. •
Attended and witnessed the submission and opening of bids for four 4 contract packages; namely, Package No.7 Indrapura
Tapan, Package No.8 Bts. Pariaman Manggopoh, Package
No.10 Sp. Empat Air Balam and Package No.12 Kambang Indrapura.
• Assited the Procurement Committee POKJA of BALAI 2 in the evaluation of bids and
preparation of Bid Evaluation Report BER for Packages 7, 8, 10 and 12. •
Road Safety Audit Engineer conducted actual site monitoring of traffic management and safety on two 2 on-going construction package No.6 Ps. Pedati
Kerkap and Package No.19 Lais Bintunan and prepared Site Inspection Report.
• Progress Monitoring of procurement activities.
• Monitored the actual construction progresses of the seven 7 on-going contract packages and
advised PMU of the current situations of the sub-projects. •
Attended various meetings. •
Monitoring of financial progress.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting.
Western I ndonesia National Roads I mprovement Project 6 - 5
The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be only one 1 consultant services for Capacity Building of Disaster Risks Reduction as the two 2 other services are to be deleted.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month July 2015 summarized below:
• Preparing the implementation of second special PMM Socialization Training for
Contractors and Consultants, planned to be delivered in Sibolga North Sumatera early September 2015.
•
Carrying out the implementation of the IFR Training for packages 06 Ps. Pedati Kerkap,
Bengkulu, 19 Lais Bintunan, Bengkulu, and 17 Sp.Gn. Kemala
Pg. Tampak, Lampung. It was at first scheduled to be delivered in the first week of June 2015. But it
was then postponed to the last week of June 2015, and, again, postponed and rescheduled to 5
6 August 2015 in Bengkulu. The work during this reporting month was then focused on the following activities:
6.3.1 Continuing to prepare the implementation of the Project Management Manual PMM Socialization Training.
Preparing the implementation of the next second PMM Socialization Training for
Contractors and Consultants. It was a special PMM training mainly addressed to the Supervision Consultants staff SE and CIQE and Contractors staff GS QM. Some
Western I ndonesia National Roads I mprovement Project 6 - 6
DGH OfficialStaff related to the packages involved were also included as the participants.
As reported in previous MPR, the first implementation of this training was initially
proposed to be held in Jakarta the last week of January 2015, for 4 packages from 3 provinces, i.e: package 05: Sp. Rampa
Poriaha North Sumatera; package 11: Bantal Mukomuko and package 13: Sp. Rukis
Tj. Kemuning both in Bengkulu, and package 17: Sp. Gn. Kenanga
Pg. Tampak Lampung. However, it was then postponed and postponed again, because of the facts that::
It still had to await for the World Bank comments or approval ; as well as approval and signature of the Director General of Highways on the Draft Revision of the PMM;
It was still no clearance given to the local government budget, that resulting in transport cost problem for them to send participants to Jakarta or other provinces;
The fact that the Supervision Consultants and Contractors staff to be invited for training had not been mobilized yet. e.g: package 05: Sp. Rampa
Poriaha, North Sumatera, and package 17: Sp. Gn. Kemala
Pugung Tampak, Lampung.
The first socialization training could then be implemented after more than three months
later, by moving the location and changing the target group of participants. It was implemented in Bengkulu instead of Jakarta, from 6 May 2015 through 7 May 2015,
just for the participants from the packages located in Bengkulu province, i.e: package
06 Ps. Pedati Kerkap, package 11 Bantal
Mukomuko, package 19 Lais Bintunan, and package 13 Sp. Rukis
Tj;. Kemuning.
The second PMM Socialization Training would be addressed to packages 05, 15, 13, and 17; or,
two packages from North Sumatera package 05 and 15, and one each from Bengkulu package 13 and Lampung 17. Package 13 would be included again because the supervision consultants
SE of this package did not attend the first training yet.
It was initially proposed to be held in the 2
nd
week of March 2015, and then was also postponed to July 2015. However, it was then decided that there would be no training
delivery in July relating to Fasting Month and Idul Fitri. So the second PMM Socialization Training was then scheduled for the 4
th
week of August or the 1
st
week of September. It would be held in Sibolga or Padangsidempuan, North Sumatera.
This reporting month had been getting the preparation underway. The prospective
participants had been identified, and so had the locationvenues; the preparation of the materials and logistics was started.
Unfortunately, this second PMM Socialization Training, again, had probably to be
postponed. There were still some problems with package 15, that would result in delay of mobilization of contractor consultant staff who would be part of the main targets of this
training. So, consequently they would be absent from this training. Therefore, when CTC
