WINRIP DOC MPR CTC MPR No.20 2014 08 2014 08 11 00224.

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Monthly Progress Report No. 20

Covering Project Activities During


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IzyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBA

PT. PERENTJANAOJAlAin subconsultanc:y with • Yongma Engin eering Co.ltdand ~PT. Epadascoh Pennata Engineering Consultant

erczyxwvutsrqponmlkjihgfedcbaZYXWVUTSRQPONMLKJIHGFEDCBAOffice: JI.Ciniru VII No. 25, Kebayoran Baru,Jakarta Selatan, 12180

Phone /Fax: (021) 7229823 Cc:

1. OirekturJenderal Blna Marga

2. InspektoratJenderal, Kementrian PU

3. OirekturTransportasi- Bappenas

4. Oirektur PengelolaanKas Negara (PKN), KementrianKeuangan

5. Oirektur Bina Program, Dlt.Jen Blna Marga

6. OirekturBina Teknik, Dit.Jen Bina Marga

7. Oirektur ~ina PelaksanaanWilayah I, DJBM 8. Biro Perencanaan& KLN, KementrianPU

9. Kasubdit Kawasan Strategisdan Andalan, KementrianOalam Negeri 10. KasubditPembiayaandan KerjasamaLuar Negeri, Oit. Bipran, DJBM 11. KasubditWilayah I B, OirektoratSina PelaksanaWilayah I, OJBM 12. KasubditWilayah I C, OirektoratBina PelaksanaWilayah I, OJBM 13. KasubditWilayah I 0, OirektoratBina PelaksanaWilayah I, DJBM

14. Kepala SNVT PembinaanAdministrasidan PelaksanaanPengendalianPHLN 15. PT. Perenljana Ojaja

16. Yongma EngineeringCo, Ltd

17. PT. EpadasconPermata EngineeringConsultant 18. File

Should you have any comment or additional information that need to be incorporated in the Report, please feel free to et in touch with us.

This Report is reproducedin twenty (20) copies for distributionto all concemed authorities.

In compliance with the Terms of Reference of our Consultancy Contract, we submit herewith the Monthly ProgressReport No.20 covering the month of August 2014.

Dear Sir,

Subject : Submission of August 2014 Monthly Progress Report No.20; WINRIP Loan lBRO No. 8043·

10

DirectorateGeneralof Highways, MPW JI. Patimura20 Kebayoran Baru JakartaSelatan

Indonesia

Attention: Ir. Agusta Ersada Sinulingga IMT

Officer In Charge PMU WINRIP

Jakarta, September24,2014

Our Ref.No. :03_02/C TAlO /M -8.2014

DIRECTORATE OF PLANNING

Core Team Consultant for

Western Indonesia National Roads Improvement Project (WIN RIP) IBRO Loan No. 8043-10


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Table of Contents

1 EXECUTIVE SUMMARY ...1

1.1 Current Implementation Situation... 1

1.2 Disbursement... 2

1.3 Visit... 3

1.4 Procurement... 3

1.5 Consolidated Update of the Progress of the Project ... 5

2 PROJECT DESCRIPTION ...7

2.1 Background... 7

2.2 Project Development... 7

2.3 Project Objective ...12

3 CONSULTANCY SERVICES...13

3.1 CTC Consultants...13

3.1.1 Scope of Services...13

3.1.2 CTC Manning...14

3.1.3 CTC Contract ...16

3.2 DSC Consultants...17

3.3 Technical Assistance for Capacity Building for Disaster Risks Reduction...17

4 CIVIL WORKS...18

4.1 Detailed Design Preparation...18

4.2 Procurements...19

4.3 Civil Works Implementation...20

4.4 Civil Works Progress...21

4.5 Quality Assurance...22

4.6 Environmental and Social Considerations...23

4.7 Anti Corruption Issues...35

4.7.1 Anti Corruption Action Plan (ACAP) ...35

4.7.2 Community Representative Observers (CRO)...35

4.7.3 Publication / Disclosure...36

4.7.4 Complaints Handling Mechanism (CHS)...37

4.7.5 Third Party Monitoring (TPM) ...38

4.8 Road Safety Audit ...39

5 FINANCIAL & MANAGEMENT INFORMATION SYSTEMS...40

5.1 Draw Downs and Future Costs...40

5.2 Disbursement...40

5.3. Management Information System...40


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6.1 World Bank and GOI Compliance...43

6.1.1 World Bank Missions...43

6.1.2 Agreed Key Actions and Mission Plans During Recent World Bank Visit...43

6.1.3 Performance Indicators ...46

6.2 Implementation Support Components...46

6.2.1 Core Team Consultant (CTC)...46

6.2.2 Design and Supervision Consultant (DSC) ...47

6.2.3 Road Sector Institutional Development ...48

6.4 Anti Corruption Issues...50

6.4.1 Anti-Corruption Action Plan (ACAP) ...50

6.4.2 Community Representative Observers (CRO)...51

6.4.3 Third Party Monitoring (TPM)...52

6.4.4 Complaint Handling System (CHS)...52

6.4.5. Publication / Disclosures ...52

6.4.6. Action Plan for Next Months...53

6.5 Road Safety Audit ...54

6.6 Environmental and Social Impact Issues...55

6.6.1 Package No.01: Krui Biha...55

6.6.2 Package No.02: Padang Sawah Simpang Empat ...55

6.6.3 Package No.03: Manggopoh Padang Sawah ...56

6.6.4 Package No.04: Ipuh Bantal...56

6.6.5 Package No.05: Sp. Rampa Poriaha ...56

6.6.6 Package No.06: Psr.Pedati Kerkap ...56

6.6.7 Package No.07: Indrapura Tapan...56

6.6.8 Package No.08: Bts Kota Pariaman Manggopoh...57

6.6.9 Package No.09: Rantau Tijang Kota Agung...57

6.6.10 Package No.10: Sp. Empat Air Balam...57

6.6.11 Package No.11: Bantal - Mukomuko...57

6.6.12 Package No12: Kambang Indrapura...58

6.6.13 Package No.13: Sp. Rukis Tj. Kemuning ...58

6.6.14 Package No.14: Painan Kambang...58

6.6.15 Package No.15: Sibolga Bts. Tapsel...58

6.6.16 Package No.16: Sebelat Ipuh...58

6.6.17 Package No.17: SP. Gunung Kemala Pg. Tampak...59

6.6.18 Package No.18: Mukomuko Bts. Sumbar ...59

6.6.19 Package No.19: Lais - Bintunan ...59

6.6.20 Package No.20: Lubuk Alung Sicincin...59

6.6.21 Package No.21: Lubuk Alung Kuraitaji ...60


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6.9 Project Risks and Mitigation Measures...71

6.9.1 Risks Related to Delays ...71

6.9.2 Financial Risks ...71

6.9.3 Risks Related to Quality ...72

7 ISSUES and RECOMMENDATIONS...73

7.1 Current Situation ...73

7.2 Action Required ...73


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ABBREVIATIONS AND ACRONYMS

ACAP : Anti Corruption Action Plan AER : Application Evaluation Report AIP : Australian Indonesia Partnership

AMDAL : Environmental Management (Analisis Mengenai Dampak Lingkungan)

ANDAS : Analisis Dampak Sosial

AWPs : Annual Work Programs

Balai : Regional Office for National Roads Implementation BAPPENAS : Badan Perencanaan Pembangunan Nasional (National

Development Planning Agency of GOI) Bappedalda : Regional Environmental Impact Agencies

BBPJN : Balai Besar Pelaksanaan Jalan Nasional (Regional Office for National Roads Implementation)

BER : Bid Evaluation Report

BLH : Badan Lingkungan Hidup

BPK : Badan Pemeriksaan Keuangan (Audit Board of the Government of Indonesia)

CAD : Computer Aided Design

CHS : Complaint Handling System

CTC : Core Team Consultant

CHU : Complaint Handling Unit

CRO : Community Representative Observer ( = WPM) DIA : Directorate of Implementing Affairs

DOP : Directorate of Planning

DGH : Directorate General of Highways

DMS : Document Management System

DTA : Directorate of Technical Affairs

DMS : Document Management System

DSC : Design and Supervision Consultants

EA : Executing Agency

EINRIP : Eastern Indonesian National Roads Improvement Project EIRTP-1 : Eastern Indonesia Regional Transport Project First Project ESAMP : Environmental and Social Assessment Plan

ESS : Environmental and Social Safeguards FMIS : Financial Management Information System


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FMIS : Financial Management Information System

GIS : Geographic Information System

GOI : Government of Indonesia

IA : Implementation Agency

IBRD : International Bank for Reconstruction and Development

IFR : Internal Financial Report

IRMS : Integrated Road Management System

Kabupaten : Regency

KPIs : Key Performance Indicators

KPPN : Kantor Pelayanan Perbendaharaan Negara (Indonesian: State Treasury Service Office)

LAN : Local Area Network

LARAP : Land Acquisition and Resettlement (Rencana Tindak Pengadaan Tanah dan Pemukiman Kembali)

MIS : Management Information System

MOF : Ministry of Finance

MPW : Ministry of Public Work

MPRs : Monthly Progress Reports

P2JN : Perencanaan Pengawasan Jalan dan Jembatan Nasional

PDF : Portable Document Format

PMU : Project Management Unit

PAPs : Project Affected Peoples

PMM : Project Management Manual

PMU : Project Management Unit (WINRIP)

POKJA : Bina Marga Project Managers and Procurement Committes PPC : Project Preparation Consultants

PP3 : Pemantau Pihak ke 3

PPK : Sub Project Manager

PPR : Project Progress Report

QPRs : Quarterly Progress Reports

RKL/RPL : Rencana Pengelolaan/Pemantauan Lingkungan

RS : Road Safety

Satker : Satuan Kerja (Work Unit for Road Project Implementation) SPPL : Surat Pernyataan Pengelolaan Lingkungan

SRIP : Strategic Road Infrastructure Project


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TOR : Terms of Reference

UKL/UPL : Upaya Pengelolaan Lingkungan / Upaya Pemantauan Lingkungan (Site Specific Environmental and Monitoring Plan)

WINRIP : Western Indonesia Roads Improvement Project

WB : World Bank

WP : Work Program

WPs : Works Programs

WPM : Wakil Pengamat dari Masyarakat (or Community Representative Observer / CRO )


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APPENDICES

Appendix A

:

Overall Loan Progress

Appendix B

:

Highway Design Progress

Appendix C

:

Financial Progress

Appendix D

:

Quality Assurance Progress

Appendix E

:

Environmental and Social Progress

Appendix F

:

Procurement Plan and Progress

Appendix G

:

WINRIP Website Progress

Appendix H

:

ACAP Training/Dissemination Progress

Appendix I

:

Performance Indicator

Appendix J

:

Correspondences

ANNEXES

Annex P-1

:

Package No. 1

Annex P-2

:

Package No. 2

Annex P-3

:

Package No. 3

Annex P-4

:

Package No. 4


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1 EXECUTIVE SUMMARY

1.1 Current Implementation Situation

Civil Works

Implementation of the WINRIP Project is scheduled to be implemented into three (3) Annual Work Programs (AWP s).

AWP-1 original implementation is scheduled to begin with the pre-construction activities (procurement) in mid 2011 and the actual work implementation to start in mid 2012.

AWP-2 consist of three (3) implementation stages. The 1st stage is the preparation of Tender

Documents (construction drawings, bid document, special specs and other related document) by Design Supervision Consultant (DSC), 2nd stage in the procurement and the 3rd stage is the actual

implementation of the works. AWP-2 is originally scheduled to start in mid 2013 and to be implemented at the beginning of Year 2014.

AWP-3 implementation stages are of the same sequence with that of AWP-2. The only difference is that AWP-3 is originally schedule to take-off beginning the 1st month of the Year 2013 and to be

implemented in the 1stmonth of the Year 2015.

But to due some unavoidable circumstances, the original schedules incurred delays. Actual implementation status are shown below.

AWP PackagesNo. of Implementation Statusas of August 31, 2014

AWP-1 4 4 Nos. Under construction

AWP-2 9

3 Nos. Currently under tendering period 1 No. BID preparation (Post Qualification)

4 Nos. DED under final review prior to submission to World Bank for NOL

1 No. DED

AWP-3 8

1 No. Bid Evaluation Report (BER) under preparation 2 Nos. BID preparation (Post Qualification)

3 Nos. DED

2 Nos. Replacement roads, still to be determined


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1.45

4.35 4.35

0.00 10.00 20.00 30.00 40.00 50.00 60.00 70.00 80.00 90.00 100.00

Month

%

Co

m

pl

et

e

Actual Expenditure USD 6.47 mil (2.59 %)

WINRIP ACTUAL PROGRESS UP TO AUGUST 2014 AND FORECAST UP TO DECEMBER 2017

ACTUAL August 2014

Forecast August 2014 Forecast Expenditure USD

108.75 mil (43.50%)

Deviation = 40.91%

1.2 Disbursement

Loan Allocation and Percent (%) Disbursement To Date

No disbursement from the loan to the end ofAugust 2014,equivalent to approximately2.59%of the loan funds, no disbursement during August 2014. The following table summarizes the individual disbursementsas calculated by CTCbut retaining the total disbursement fromClient Connection at the end of August 2014.Appendix Ashows the Overall Loan Progress Status.

Category Description Loan RestructuringAmount US$ DisbursementThis Period DisbursementPrevious Totals Disbursed toEnd August in US$ % Disbursed

1 Part 1Capacity Expansion ofBetterment and

National Roads. 220,400,000.00 0,00 4,029,275.62 4,235,953.99 1.92

2 Implementation SupportPart 2 16,000,000.00 0,00 1,574,976.48 1,574,976.48 9.84

3

Part 3

Road Sector Institutional Development

1,000,000.00 0,00 0 0 0

4

Part 4

Contingency for Disaster Risk Response

0 0 0 0

Unallocated 12,600,000.00 0,00 0 0 0

LN 8043

DA-A 659,358.52 659,358.52 0

Original Loan

Amount 250,000,000.00 0,00 6,263,610.62 6,470,288.99 2.59

During this period, no disbursement was made, hence, percentage disbursed remains the same as in previous month at 2,59% of the loan funds.


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1.3 Visit

No World Bank Implementation Review mission and site visit during the month.

1.4 Procurement

As of the end of this reporting month of August 2014, three (3) sub-project clustered under AWP-2 are currently under tendering stage while one (1) contract package under AWP-3 has been bidded with the Bid Evaluation Report under preparation and finalization.

The Contract Packages are as follows :

1. Package 17 (Sp. Gunung Kemala Pugung Tampak) AWP-3.

There were twelve (12) interested bidders who submitted their prequalification documents, but only six (6) applicant bidders were prequalified and invited to submit their bids.

All the six (6) prequalified contractor applicants met the deadline for submission of bids on August 15, 2014 in Lampung and opening of bids followed immediately after the closing time for submission of bid.

The prequalified applicant bidders who submitted their bids with their respective bid prices as read-out during the bid opening are as follows :

1. PT. Adhi Karya (Persero), TBK : Rp. 229,135,800,000 2. PT. Hutama Karya (Persero) PT Conbloc Infratecno, J.O. : Rp. 219,417,910,000 3. PT. Jaya Konstruksi Manggala Pratama : Rp. 199,551,233,000 4. PT. Pembangunan Perumahan (Persero)

PT Tri Citra Perdana, J.O. : Rp. 201,654,000,000

5. PT. Waskita Karya (Persero), Tbk : Rp. 202,801,427,000

6. PT. Yasa Patria Perkasa : Rp. 247,707,000,000

The lowest canvassed bid was submitted by PT. Jaya Konstruksi Manggala Pratama with an amount of Rp. 199,551,233,000 or 25.52% below the approved Owner s Estimate of Rp. 267,910,447,000, while the highest bid was quoted by PT. Yasa Patria Perkasa in the amount of Rp. 247,707,000,000 or 7.54% below the approve Owner s Estimate.

Bid Evaluation Report is under preparation and finalization and expected to finalized and submitted to World Bank on or before September 19, 2014.

2. Package 11 (Bantal Mukomuko) AWP-2

There were three (3) applicant bidders out of eleven (11) interested Contractors who submitted their prequalification documents were prequalified and were issued Invitation To Bid for for implementation of the sub-project.

The three (3) prequalified bidders who were invited are as follows : 1. PT. Waskita Karya (Persero), Tbk (Indonesia)

2. PT. Hutama Karya (Persero) PT. Daya Mulia Turangga, Joint Operation (Indonesia)


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Draft Bidding Documents for International Competitive Bidding (ICB) were concurred by the World Bank on August 6, 2014 with issuance of No Objection Letter (NOL) to issue the bidding documents to the prequalified applicants.

Invitation To Bid was issued to the three (3) prequalified interested bidders on August 22, 2014 followed by issuance of bidding documents.

As of the writing, the contract package is still currently under tendering period with pre-bid conference/meeting scheduled to be held on September 8, 2014 and to be followed by actual site visit.

Barring any unforeseen circumstances which will cause interruption during the bidding period, the submission and opening of bids is schedule to take place on October 3, 2014. 3. Package 13 (Sp. Rukis Tj. Kemuning) AWP-2

Ten (10) interested applicant bidders have submitted their prequalification documents and out of the 10 who submitted the PQ document, 3 applicants were prequalified and Invitation To Bid were issued to submit tenders for the execution of the Works.

Following are the three (3) qualified applicant bidders who were issued an Invitation To Bid :

1. PT. Waskita Karya (Persero), Tbk

2. PT. Hutama Karya (Persero) PT. Conbloc Infratecno Joint Operation

3. Halla Corporation (Korea) Co. in joint venture with PT. Daya Mulia Turangga. Draft Bidding Documents for International Competitive Bidding (ICB) were concurred by the World Bank on August 6, 2014 with issuance of No Objection Letter (NOL) to issue the bidding documents to the prequalified applicants.

Invitation To Bid was issued to the three (3) prequalified interested bidders on August 22, 2014 followed by issuance of bidding documents.

As of this writing, the contract package is still currently under tendering period with pre-bid conference/meeting scheduled to be held on September 8, 2014 and to be followed by actual site visit.

Barring any unforeseen circumstances which will cause interruption during the bidding period, the submission and opening of bids is schedule to take place on October 3, 2014. 4. Packages 5 (Simpang Rampa Poriaha)

There were 14 (Fourteen) contractor applicants (13 single company and I joint venture operation) who submitted their prequalification documents. Three (3) contractor applicants failed to prequalify due to failure to satisfy the qualification criteria. Likewise, the II (Eleven) contractors who passed the qualification criteria were issued an Invitation To Bid to submit their respective tenders for the execution of the Works.

Following are the eleven (11) prequalified applicant bidders who were invited to submit their bids :

1. PT. Adhi Karya (Persero), Tbk (Indonesia) 2. PT. Bangun Cipta Kontraktor (Indonesia) 3. PT. Brantas Abipraya (Persero) (Indonesia)


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5. PT. Multi Structure (Indonesia)

6. PT. Nindya Karya (Persero) (Indonesia)

7. PT. Nusa Konstruksi Enjiniring, Tbk (Indonesia) 8. PT. Pembangunan Perusahaan (Persero (Indonesia) 9. PT. Waskita Karya (Persero, Tbk (Indonesia)

10. PT. WIdya Sapta Colas (Indonesia) 11. PT. Yasa Patria Perkasa (Indonesia)

Invitation To Bid was issued on August 12, 2014 to the eleven (11) prequalified contractors followed by the issuance of bidding documents.

Pre-bid conference was held in Medan on August 21, 2014 and followed by site visit. Submission of bids is scheduled on September 22, 2014 and immediately thereafter bids will be opened after the closing time.

1.5 Consolidated Update of the Progress of the Project


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Consolidated Project Status As Of End August 2014 Table 1.1 DED Technical Design Review Road Safety Audit

Status Doc Requirement Status Doc Requirement Status Budget Allocation Status

Est'd. Start

Duration (Months) 1 Krui - Bha Completed Completed Completed SPPL & AMDAL

(No.1 & 17)

SPPL OK P2JN 2010 & AMDAL Subdit TLKJ

OK 2012 . WB NOL issues on 20 Nov 2013

1.LARAP 2.Lap.Mon LARAP

1.NOL WB 4 Jan 13 2.NOL WB

Satker PJN

Prop 98% Completed Jan-14 21.00 A

Padang Sawah - Sp. Ampat

Including Air Gadang Bridge

3 Manggopoh - Padang Sawah Completed Completed Completed SPPL

OK P2JN 2010.(No need NOL WB for SPPL/UKL&UPL)

1.LARAP 2.Monit. LARAP Report

1.NOL WB 13 Dec 12 2.Pending compensation payment for the remaining 3 PAP

APBD Propinsi 99% Completed Jan-14 24.00 A

4 Ipuh - Bantal Completed Completed Completed SPPL & UKL&UPL

SPPL OK P2JN 2010 & UKL/UPL presentation on Balai III on 27 Aug

14.

1.LARAP 2.Monit. LARAP Report

1.NOL WB 10 Dec 12 2.Completed

Satker PJN

Propinsi 100% Completed Jan-14 24.00 A

5 Sp. Rampa - Poriaha Completed Completed Completed UKL/UPL

OK Balai 1 2011. (No need NOL WB for

SPPL/UKL&UPL)

1.SLARAP 2.LARAP monit

Report

1.Nol WB 10 Dec 12 2.relocation 1 kiosk affected project w ill be done paralel

construction Satker PJN Propinsi Not Applicable. No Loud Acquisition

On Going Des-14 18.00 I

6 Ps. Pedati - Kerkap Completed Completed Completed UKL/UPL

OK TLKJ 2011. NOL WB issued on 20 Nov

2013

1.SLARAP 2.LARAP monit

Report

1.NOL WB 20 Nov 2013 2. Target of Larap Implementation is Sep

2014 Satker PJN Propinsi Compensati on payment in process

Not Yet Started Dec-14 15.00 J

7 Indrapura - Tapan Completed Completed Completed AMDAL

OK TLKJ , 20 Feb 2014. NOL WB issues

on 8 Aug 2014

SLARAP Target Sept 2014 APBD PropinsiTarget Mon:

Oct 2014 Not Yet Started Jan-15 21.00 G

8 Bts. Kota Pariaman - Manggopoh Completed Completed Completed AMDAL

OK TLKJ 2013 . NOL WB issued on 14 April

2014

LARAP NOL WB Aug 12 2014 APBD PropinsiTarget Mon:

Oct 2014 Not Yet Started Feb-15 24.00 G

9 Rantau Tijang - Kota Agung UKL/UPL

OK TLKJ 2011. NOL WB issued on 20 Nov

2013

LARAP

Being prepared by Consultant recuirement (Balai 3)

Satker PJN

Propinsi Not Yet Started Jun-15 21.00 L

10 Sp. Empat - Sp. Air Balam Completed Completed Completed AMDAL

OK TLKJ 2013 . NOL WB issued on 14 April

2014

LARAP NOL WB Aug 12 2014 APBD PropinsiTarget Mon:

Oct 2014 Not Yet Started Feb-14 24.00 G

11 Bantal - Mukomuko Completed Completed Completed AMDAL

OK TLKJ 2014. NOL WB issues on 8 Aug

2014

1.LARAP 2.LARAP monit

Report

1.Nol WB :20 Nov 2013 2.Target Sep 2014

Satker PJN

Propinsi 10% On Going Dec-14 24.00 I

12 Kambang - Indrapura Completed Completed Completed AMDAL

OK TLKJ 2014 .NOL WB issues on 8 Aug

2014

SLARAP Target Sep 2014 APBD Propinsi Staking Out Not Yet Started Feb-15 24.00 G

13 Sp. Rukis - Tj.Kemuning Completed Completed Completed UKL/UPL

OK P2JN 2011. (No need NOL WB for

SPPL/UKL&UPL)

1.LARAP 2.LARAP monit

Report

1.NOL WB:20 Nov 2013 2.Target Dec 2014

Satker PJN Propinsi

Compensati on payment in process

On Going Dec-14 24.00 I

14 Painan - Kambang On Going AMDAL

OK TLKJ 2014 .NOL WB issues on 8 Aug

2014

SLARAP Consultant

recuirement (Balai 2) APBD Propinsi Staking Out Not Yet Started Mar-15 21.00 B

15 Sibolga - Bts.Tap Sel Completed Completed Completed UKL/UPL

OK Balai 1 2011. (No need NOL WB for

SPPL/UKL&UPL)

1.LARAP 2.LARAP monit

Report

1.NOL WB:5Feb 2014 2.Target Dec 2014

Satker PJN

Propinsi Inventory Not Yet Started Feb-15 30.00 J Seblat - Ipuh including

Air Lalang & Air Guntung Bridge

18 Mukomuko - Bts.Sumbar UKL/UPL

OK TLKJ 2011. (No need NOL WB for SPPL/UKL&UPL)

SLARAP

Being prepared by Consultant recuirement (Balai 3)

Satker PJN

Propinsi Not Yet Started May-15 18.00 L

19 Lais - Bintuan Completed Completed Completed UKL/UPL

OK TLKJ 2011.(No need NOL WB for

SPPL/UKL&UPL)

1.LARAP 2.LARAP monit

Report

1.Nol WB :20 Nov 2013 2.Target August 2014

Satker PJN Propinsi

Compensati on payment in process

Not Yet Started Dec-14 10.00 J

20 Lubuk Alung - Sicincin On Going UKL/UPL

OK TLKJ 2011.(No need NOL WB for

SPPL/UKL&UPL)

SLARAP

Revision by Consultant recuirement (Balai 2)

Satker PJN

Propinsi Staking Out Not Yet Started Feb-15 18.00 B

21 Lubuk Alung - Kurajati On Going UKL/UPL

OK TLKJ 2011. (No need NOL WB for SPPL/UKL&UPL)

SLARAP

Revision by Consultant recuirement (Balai 2)

Satker PJN

Propinsi Staking Out Not Yet Started Feb-15 18.00 B

Remarks :

A On going Construction = 3 Packages in 1 study AMDAL (West Sumatera Province) B Detailed Engineering Design Under Preparation by DSC

C Technical Design Review by CTC = 2 Packages in 1 study AMDAL (Bengkulu Province) D Under Review by Directorate of Technical Affairs

E Final Detailed Engineering Design by DSC F Under Review by BALAI G Find Review By PMU /CTC H World Bank review for issuance of NOL I Currently on Tendering stage J Under Bid Preparation

K Bid Evaluation Report (BER) under preparation L Propose to be replaced

Group Pack.No. ProcurementStatus

AWP-1

1.LARAP 2.Monit. LARAP Report

1.NOL WB 13 Dec 12 2.Pending Compensation for the remaining 21 PAP and 24 new PAP

APBD Propinsi 80% Completed Jan-14

AWP-2

Remarks Contract

Implementation Plan Loan Package Name

2 Completed Completed Completed SPPL&UKL/ UPL Bridge

OK P2JN 2010 (No need NOL WB for SPPL/UKL&UPL)

Environmental Social Land Acquisition

24.00 A

K C

AWP-3

Inventory On Going Oct-14 24.00 OK TLKJ 2011. NOL

WB issued on 20 Nov 2013

1.LARAP 2.LARAP monit

Report

1.NOL WB: 16 Sep 2014 2.Target Dec 2014 16 On Going On Going

17 Sp.Gunung Kemala - Pg.Tampak Completed Completed

21.00 Mar-15 Not Yet Started Staking Out Satker PJN

Propinsi

Satker PJN Propinsi OK TLKJ 2014 . NOL

WB issues on 8 Aug 2014 On Going AMDAL

Completed AMDAL (No.1 &17)

1.NOL WB: 20 Nov 2014 2.Target Dec 2014 1.LARAP

2.LARAP monit Report


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2

PROJECT DESCRIPTION

2.1

Background

The Government of Indonesia wishes to continue strengthening of the National Road system in Indonesia while the Eastern Indonesia National Roads Improvement Project (EINRIP which is assisted by AusAID through the Australian Indonesia Partnership or AIP), is providing support program of National road and bridge improvement works in Eastern Indonesia. The Western Indonesia National Road Improvement Project (WINRIP) will provide similar support for National road and bridge in the Sumatera region of Indonesia. The focus of WINRIP will be roads administered directly by the National Government, including those currently classified as Provincial, Kabupaten (District) or non-status roads which are in process of being reclassified as National roads. In addition, provision will be made for major bridge repair works, rehabilitation, duplication and replacement as necessary to complement road betterment works.

2.2

Project Development

The loan effectiveness date for the WINRIP is 12 March 2012 and key project data is shown in the following detail.

Key Project Data WINRIP Loan No. 8043-ID

Project Cost US$350 million

Original Loan Amount US$250 million

Revised Loan Amount N/A

Board Approval Date 26 May 2011 Loan Signing Date 14 December 2011 Effectiveness Date 12 March 2012 Disbursement (as of 31 December 2013) US$ 2.2 million (0.88%) Original Closing Date 31 December 2017 Environmental Category B-Partial Assessment

The IBRD loan amount is US$250 million. The Project is intended to finance a part of the DGH investment program for national roads with a particular focus on the Western corridor of Sumatera. The corridor is one of the three main corridors in Sumatera and connects the city of Padang (with a population of around one million) to major towns along the west coast (Bukittinggi, Sibolga and Bengkulu). It also connects through connector roads on the West coast to Medan in the northeast and to Pekanbaru in the centre of the island. The project has four components:

Project Component 1: Betterment and Capacity Expansion of National Roads

According to the Loan Agreement, this component will cover three work programs of betterment and capacity expansion of approximately 715.6 km including replacement of 194 meters of bridges.


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(year of implementation) prices, excluding taxes. Table 2.1 Proposed Physical Works by DGH Program

Type of Works AWP-1 AWP-2 AWP-3

Km MillionUSD Km MillionUSD Km MillionUSD

Road Betterment - - 53.10 22.77 -

-Capacity Expansion 137.10 79.70 314.60 127.67 207.60 74.58

Bridge works 0.100 1.94 - - 0.08 2.06

TOTAL

(excluding tax @ current prices) 137.20 81.64 367.70 150.45 207.68 76.65

The batches of projects are termed Annual Work Programs (AWPs) in line with terminology used in other Bina Marga projects. They are not in fact annual programs as such but rather a series of multi-year programs, each commencing in consecutive years. Hence, hereinafter it will call as just Work Programs (WPs). It is expected that implementation of the first Works Program (WP-1) will commence in the third quarter of 2013 and be completed by third quarter or late 2015. The second Work Program (WP-2) is expected to commence in early 2014 and be completed by late 2015 or middle 2016. The third Work Program (WP-3) is expected to commence in early 2015 and be completed by mid-2017. The loan will be closed onDecember 2017.

Table 2.2presents details of the First Works Program (WP-1). The four packages in this group should have been free from any land acquisition issues, but in fact two packages (Krui Biha and Manggopoh Padang Sawah) had land issues which were solved by the DGH properly. Thus, there are no foreseeable impediments to implementation.

Table2.2 IBRD Assisted WINRIP Civil Work WP-1

No Province LinkNo. LinkName

Cl as s Ro ad Ty pe

Road Works Bridge Works Total Cost

Fr

om

To Leng

th Tr ea tm en t Co st (2 01 0) No Le ng th Co st (2 01 0) 20 10 P ric es Eq ui va le nt

Km Km Km Rp mill m Rp mill Rp mill US$ mill

1 Lampung 053.0 KruiBiha K1 IU 221.5 246.5 25.0 Bett ntto 7 m. 148,668 148,668 16.52

2 WestSumatera 047.2

PadangSa wa SimpangE mpat

K1 IU 0.0 40.9 40.9 Bett ntto 7 m. 189,810 189,810 21.09

2a WestSumatera 34.1 AirGadangBridge K1 IU NewBridge 1 100 17.580 17,580 1.95

3 WestSumatera 047.1

Manggop oh PadangSa wah


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No Province LinkNo. LinkName

Cl

as

s

Ro

ad

Ty

pe

Road Works Bridge Works Total Cost

Fr

om To Length

Tr

ea

tm

en

t

Co

st

(2

01

0)

No

Le

ng

th

Co

st

(2

01

0)

20

10

P

ric

es

Eq

ui

va

le

nt

Km Km Km Rp mill m Rp mill Rp mill US$ mill

4 Bengkulu 015.3 Ipuh -Bantal K1 IU 0.0 49.7 49.7 Bett ntto 7 m. 226,275 226,275 25.14

It should be noted that all road sub-projects have been subject to economic appraisal and have estimated Economic Internal Rates of Return (EIRR) in excess of 15%. These were selected for inclusion and are subject to completion of environmental and social screening, to confirm that there is no land acquisition or resettlement requirements remain outstanding.

Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1.

Sub-projects to be included in WP-2 and WP-3 have also been determined as listed inTable 2.3. Final Engineering Designs and Engineer s Estimates for all WP-2 and WP-3 proposed works require preparation or finalization. In the cases of some projects, preliminary Engineering Designs were prepared during Project preparation which will require review and possible amendment by the Design and Supervision Consultant prior to procurement.

The costs presented inTable 2.3are planning estimates only, and the overall scope and contents of WP-2 and WP-3 may need to be revised as when revised costs and budgets are determined.

Table2.3: IBRD Loan WINRIP Civil Work WP-2 and WP-3

NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM) ENGINEER SESTIMATE (RP. MILL)

WIDTH (M)

IMPLEMENTATION PLAN START DURATION(MONTHS) WP-2

5. Sumut : Link No. 015.xx,Sp. Rampa Poriaha 9.7 152,870 6.0 Aug 2014 18 6. Bengkulu : Link No. 010.0,Ps. Pedati Kerkap 20.88 92,127 7.0 June 2014 15 7. Sumbar : Link No. 019.0,Indrapura Tapan 19.5 207,010 7.0 August 2014 21 8. Sumbar : Link No. 024.0,Bts. Pariaman Manggopoh 46.8 401,567 7.0 Sep 2014 24 9. Lampung : Link No. 026.1,Rantau Tijing - Kota Agung 42.0 149,831 7.0 Jan 2015 21


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NO. SUBPROJECT LINK NO. AND NAME LENGTH(KM) ENGINEER SESTIMATE (RP. MILL)

WIDTH (M)

IMPLEMENTATION PLAN START DURATION(MONTHS)

11. Bengkulu : Link No. 015.2,Bantal Mukomuko 50.1 246,500 6.0 August 2014 24 12. Sumbar : Link No. 017.2,Kambang Indrapura 55.2 498,619 7.0 Sep 2014 24 13. Bengkulu : Link No. 006.1,Simpang Rukis - Tanjung Kemuning 56.3 316,305 7.0 August 2014 24

WP-3

14. Sumbar : Link No. 017.1,Painan Kambang 31.5 118,993 7.0 Jan 2015 21 15. Sumut : Link No. 016.0,Sibolga - Bts. TapSel 36.0 353,956 7.0 August 2014 30 16.

Bengkulu : Link No. 009.4,

Seblat Ipuh, including Air Galang and Air

Guntung Bridges

34.5

0.052 110,237 6.0 Jan 2015 21 17. Lampung : Link No. 061.1,Sp. Gunung Kemala - Pugung Tampak 36.8 255,269 6.0 August 2014 24 18. Bengkulu : Link No. 015.3,Mukomuko - Bts. Sumbar 25.8 69,233 6.0 May 2014 18 19. Bengkulu : Link No. 009.1,Lais Bintuan 10.8 35,886 7.0 June 2014 10 20. Sumbar : Link No. 002.0,

Lubuk Alung Sicincin 14.6 54,557 7.0 Jan 2015 18 21. Sumbar : Link No. 027.0Lubuk Alung Kuraitaji 16.8 65,788 7.0 Jan 2015 18

Project Component 2: Implementation Support

This component provides consulting services to support project management and implementation so as to ensure implementation efficiency and overall quality of the works. It also includes funds for a small amount of training of DGH staff and for incremental operating costs for the project. This will provide support to the MPW for the implementation of the civil works, including: (a) provision of Core Team Consultants (CTC), Design and Supervision Consultants (DSC) and road safety audits; (b) Project management support and technical audits. This is directly related to the implementation of the civil works and covers consulting services for design and supervision of the civil works in Component 1; management support and technical audits to help improve the quality of construction and support to governance improvements during procurement and implementation; and a series of systematic road safety audits of road designs for all project roads in Component 1. This is to ensure compliance with road safety standards and regulations, identify road hazards and undertake remedial treatments for safety improvements.


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Project Management Core Team Consultants (CTC)

The CTC will provide support to the PMU and DGH in the management of the Project, based in Jakarta. Their tasks include financial and progress monitoring and reporting, information management and dissemination, quality assurance and performance review for the Design and Supervision Consultants, implementation and monitoring of the anti-corruption action plan, support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation. The CTC contract No. 06-20/CTC/TA/LN/8043/1112was signed on5 November 2012by bothDGHand a Joint Venture ofPT. PerentjanaDjaja, Yongma Engineering Co,Ltd, and PT. Epadascon Permata Engineering Consultant. Design and Supervision Consultants (DSC)

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office(Balai II),and will be based in Padang, West Sumatera.

Project Component 3: Road Sector Institutional Development

This component will provide technical assistance and support to strengthen disaster risk mitigation in the road sector, including capacity building support for the new environment/risk mitigation and road safety unit of DGH to conduct disaster risk assessments and planning, risk mapping of land-slides, coastal erosion, earthquake and floods, and analysis of alternative designs for road segments that pass through critical environmental assets and vulnerable areas. The procurement for consultants under this component has not yet been started. Preparation for the procurement would be coordinated soon by the PMU WINRIP, the CTC and the DGH.

Project Component 4: Contingency for Disaster Risk Response

This special component will provide preparedness and rapid response to disaster, emergency and/or catastrophic events as needed. This provisional zero dollar component will be added under this project to allow for rapid reallocation of loan proceeds from other components under streamlined procurement and disbursement procedures.


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2.3 Project Objective

The main objective of the program will be to increase the effective use of selected sections of National roads along the Western Sumatera Corridor by reducing road user costs, through improving the National road network especially in 4 (four) Provinces of Sumatera (North Sumatera, West Sumatera, Bengkulu and Lampung) and, where desirable, raise the road standard to that set by the Directorate General of Highways. This will contribute significantly to ensuring that the National road network in the region provides acceptable standards of service and accessibility, and is capable of supporting local and regional economic development.


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3

CONSULTANCY SERVICES

3.1

CTC Consultants

3.1.1 Scope of Services

The CTC contract services originally were structured in its different project management elements. • Inception Phase

A key activity during the inception phase will be to establish lines of communication with PMU-WINRIP and DSC s Team Leader as well as with all Provincial Project Managers (Satkers) where the first works are to be constructed under WP-1.

• Project Management and Support to PMU, including acting DSC until the DSC is established The Terms of reference identify a number of sub-items to be performed by CTC. The key factor that will ensure success is that the CTC must work pro-actively and alongside PMU counterparts and with DSC team in a professional manner based on mutual respect and trust.

• Preparation of Work Programs

The tendering process for WP 1 sub-projects began as soon as procurement committees have been formed and received appropriate training in the procurement procedures required. The indicative work programs and cost estimates identified for WP-2 and WP-3 are subject to verification, and are likely to change following more detailed investigations. Further preparation for WP-2 and WP-3 will be managed by the PMU supported by the CTC.

• Financial Monitoring

It will be the role of the CTC to first assess the level of understanding of the financial management, monitoring and reporting procedures by the finance staff at the provincial and central level and subsequently devise an appropriate training program and assist the PMU in training delivery.

• Project Progress and Performance Monitoring

CTC will monitor the loan project progress and prepare the report in monthly basis. In the meantime, GOI and the World Bank have agreed on a set of Key Performance Indicators (KPIs) to measure the project s performance in achieving its stated development objectives. CTC will therefore first concentrate on the establishment of precise definitions, calculation methods and data collection procedures to monitor the KPIs.


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improvements to processes and procedure. • ESAMP and LARAP Implementation Monitoring

CTC will closely work with BLH and DSC and will monitor and report the action of the Environmental Management Plan on a periodical basis and/or as required.

• Training to Support Project Implementation

CTC is responsible for preparation and management of all training program required under WINRIP.

• Reporting

CTC is responsible for all reports required under the contract agreement with standardize forms, charts and tables.

3.1.2 CTC Manning

CTC professional staffs involved in the project as of end of August 2014 are listed inTable 3.1. Senior Highway Engineer (International) have completed his allocated man-month in the original contract and Amendment No. 1 and demobilized on March 2014. Likewise, the Senior Road Safety Engineer (International) have also completed his man-month under Amendment No. 1 and temporarily demobilized on March 2014 but to be remobilized for two (2) months period under Amendment No. 2 during the post construction phase to conduct final Road Safety Audits.

With no mobilization nor demobilization of staff this month, the composition of the CTC professional staffs to date remain the same as during the previous month.


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Table 3.1

40.00 - - Mahbub ur Rahman - - - - A

- 35.25 - Per Weiss Pedersen Apr-13 Mar-14 10.50 - B

- - 23.00 C.T. Arenas Apr-14 - 4.70 18.30

Senior Highway

Engineer 8.00 12.50 14.00 Moon, Sung Hyung Mar-13 Mar-14 14.00 0.00 C

Senior Road

Safety Audit 6.00 11.00 13.00 Cho, Woo Sung Jun-13 Mar-14 11.00 2.00 D

18.00 - - Wasim ur Rahman - - - - A

- 16.00 16.00 Sanjeev Kumar

Agarwal Jan-14 - 7.20 8.80

40.00 9.67 9.67 Besar Awiat Bowo Nov-12 Sep-13 9.67 - B

- 30.33 6.67 Agus Setiawan Sep-13 Mar-14 6.67 - B

- - 23.36 Julius J. Sohilait Apr-14 - 5.00 18.36

36.00 7.37 7.37 Whiliyanto Nov-12 Jun-13 7.37 - B

- 28.40 28.40 Lebiyartono Jul-13 - 13.97 14.43

Quality Assurance

Engineer 30.00 30.00 30.00 Uray Abdul Manaf Jul-13 - 13.97 15.03

36.00 12.33 12.33 Uus Martawijaya Nov-12 Nov-13 12.33 - B

- 22.40 22.40 YD Tarwanto Oct-13 - 10.97 11.43

Environmental

Specialist 30.00 30.00 30.00 Leti Hermawati Dec-12 - 20.43 9.57

35.00 - 11.33 M. Sutopo Nov-12 Oct-13 11.33 - B

- 26.00 26.00 Witono Sep-13 - 11.93 14.07

12.00 - - Darmansiri - - - - A

- 12.00 12.00 Muhdi - - - - A

- - 12.00 Mardiansyah Jul-14 2.00 10.00

12.00 - 4.10 Rudi Rungkat Nov-12 Mar-13 4.10 - B

- 24.00 24.00 M. Edhi Fachri Mar-13 - 17.17 6.83

30 - - Agung Lukito - - - - A

- 25.00 25.00 Sony Thamrin May-13 - 15.97 9.03

Community Development

Officer

36.00 36.00 36.00 Yakobus Jan-13 - 19.90 16.10

Road Safety Audit

Engineer 25.00 25.00 19.00 Aditya Moraza Alwi Jun-14 - 3.00 16.00

Bridge Engineer 5.00 5.00 5.00 Harimurti Suprihantoro Apr-13 Aug-13 5.00 0.00 C Training Specialist 12.00 12.00 12.00 Roedjitarjo Jan-14 - 7.00 5.00

Remarks

A - Not able to mobilizied due to poor health or personal reasons B - Resigned due to personal reasons or poor health C - Task assigment completed

D - Remaining man - month for post audit Financial Management Specialist Social Impact Specialist Procurement Specialist-2 Management Information Specialist Procurement Specialist-1 Highway Engineer POSITION

Man - Months Duration

Name Mobilized Team Leader Senior Procurement Specialist Assistant Team Leader Demob-ilized

Man - Month Used as of end of August 2014

Man - Month

Remaining Remarks Original Contract Amendment No.1 Amendment No. 2


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3.1.3 CTC Contract

The CTC contract for Western Indonesia National Roads Improvement Project (Contract No.06-20/CTC/TA/LN/8043/1112) was signed on 05 November 2012. The contract is between the Government of Indonesia represented by Directorate General of Highways in the Ministry of Public Works and PT. Perentjana Djaja in joint venture with Yongma Engineering Co.Ltd. and PT. Epadascon Permata Engineering Consultant.

The Notice To Proceed was issued by letter dated 6 November 2012 from the PPK, and the official starting date of the contract was set at 6 November 2012.

Likewise, Amendment No. 1 to the original contract was signed on 25 October 2013 to cover all requirements of the CTC are summarized below.

• Replacement of the Senior Procurement Specialist

• Extending the assignment of the Senior Highway Engineer.

• Extending the assignment of the Senior Road Safety Audit Engineer.

• Extending the assignment of the Procurement Specialist 2 and replacement of the Procurement Specialist 1.

• Adding the new position of Bridge Engineer. • Adding the new position of Training Specialist, and • Adding the new position of Road Safety Engineer.

Amendment No. 2 is still to be officially approved. Proposed amendment to the Original Contract and Amendment No. 1 are additional man-months for professional and technical staff for international and local, replacement of foreign and local consultants and modification to various reimbursables to match with the actual requirements. Presented inTable 3.2is the current status of CTC contract.

Table 3.2

Description USD IDR

Original Contract 1,276,700 21,415,400,000

10% VAT 127,670 2,141,540,000

Total Original Contract 1,404,370 23,556,940,000

Amendment No.1 1,315,925 22,426,175,000

10% VAT 131,592 2,242,617,500

Total Amendment No. 1 1,447,517 24,668,792,500

Variance Against Original Contract +3,07% +4,72%

Amendment No. 2 * 1,371,925 *22,458,676,500

10% VAT *137,192 *2,245,867,650

Total Amendment No. 2 *1,509,117 *24,704,544,150

Variance Against Original Contract *+7,46% *+4,87%


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3.2

DSC Consultants

A Design and Supervision Consultant (DSC) will be responsible for design of WP-2 and WP-3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office (Balai II), and will be based in Padang, West Sumatera.

DSC has been established in Balai II Padang following the contract signing on 11 June 2013 between Balai II and Renardet SA in joint venture with PT. Cipta Strada, PT. Daya Creasi Mitrayasa, PT. Seecons and PT. Yodya Karya. The Notice To Proceed was issued by the Balai II on 19 June 2013. Shown inTable 3.3is the present status of the Design Supervision Consultant (DSC) contract.

Table 3.3

Description USD IDR

Original Contract 820,600 51,818,705,000 VAT 10% (GOI Portion) 82,060 5,181,870,500

Total 920,660 57,000,575,500

3.3

Technical Assistance for Capacity Building for Disaster Risks Reduction

Consultant still to be procured. Teknik Lingkungan dan Keselamatan Jalan (TLKJ) sent on August 25, 2014 the Draft Final Terms of Reference to the World Bank for final review.

3.4

Technical Assistance for Capacity Building for Environmental Management

Consultant still to be procured

3.5

Technical Assistance for Capacity Building for Road Safety

Consultant still to be procured


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4

CIVIL WORKS

4.1 Detailed Design Preparation

Final Engineering Designs, Engineer s Estimates and bidding documents have been completed for all projects proposed for WP-1.

WP-2 (nine subprojects) and WP-3 (eight subprojects) will be designed by DSC and the construction supervision of all the works programs will be performed by the same DSC team. In parallel with the instruction to speed up the process, detailed engineering design (DED) of some subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has been instructed by DGH to review the DED of seven packages completed by the P2JNs (package 5, 6, 11, 13, 15, 17 and 19). To date, detailed engineering design for fifteen (15) sub-projects has been completed, four (4) are under preparation and detailed design works of two (2) sub-projects are still pending due to proposal te replace the two (2) originally listed packages.

During this period, four (4) detailed engineering design drawings which were prepared and submitted by DSC were approved by Balai (Padang) and were forwarded to PMU for final checking.

The detailed engineering design drawings for the four (4) sub-project which were approved by BALAI II are follows :

1. Package 7 : Indrapura Tapan

2. Package 8 : Bts. Pariaman Manggopoh 3. Package 10 : Sp. Empat Sp. Air Balam 4. Package 12 : Kambang Indrapura

As CTC s proposal to conduct final checking of the drawings jointly with DSC, BINTEK and BALAI II did not materialized, PMU forwarded two (2) of the four (4) drawings to CTC for final checking. The two (2) drawings that are under final checking by CTC are Package 8 and Package 10.

Likewise, during this month CTC s Highway Engineer and Road Safety Audit Engineer conducted final technical and road safety audit review of the detailed engineering design of Package 16 (Seblat Ipuh) and actual site verifications was conducted on August 13 to 15, 2014

Concerning highway engineering aspects, CTC noted that there were three (3) alignment locations in the design that need to be realigned due to geometric standards could not be attained aside from safety consideration as the horizontal curves are too close to the bridge approaches and the vertical alignments are too steep just before and after the approaches to the bridge.

With regards to the other two (2) design drawings for Package 20 (Lubuk Alung Sicincin) and Package 21 (Lubuk Alung Sincincin) wherein result of CTC s technical review, comments and recommendations were transmitted to DSC for incorporation in the preparation of final design drawings, to date, DSC have not yet returned the corrected drawings for final review.

There is a proposal to delete two (2) originally listed packages for implementation under AWP-2 and AWP-3 due to the two (2) listed sub-projects are recently rehabilitated with newly asphalt concrete overlay on the existing travelledway.


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The sub-projects are as follows :

1. Package 9 : Rantau Tijang Kota Agung 2. Package 18 : Mukomuko Bts. Sumbar

The three (3) probable roadlines for replacement which are located in the vicinity of Sibolga are as follows :

1. Batas Tapteng P. Sidempuan 2. Barus Sibolga

3. Batang Toru Batu Mundom

Two (2) of the inspected three (3), road alignments will be selected as candidate road replacements and will be subjected to economic evaluation to determine if feasible to be implemented.

A Technical Analysis Report For Verification of Replacement Road was prepared by the CTC s Co Team, Highway Engineer and Road Safety Audit Engineer from data and informations gathered during the reconnaissance and preliminary surveys and was formally submitted to PMU.

Progress of Technical Design Review and Road Safety Audit are shown in Appendix B.

4.2

Procurements

Procurement shall be conducted under the Bank s Procurement Procedures as mentioned in the Loan Agreement. The International Competitive Bidding (ICB) based on the Bank letter Ref. WINRIP/136 will apply to the packages with the construction estimated cost more than US$ 25 Million to comply with the new Bank s threshold for ICB. According to the GOI regulation, a prequalification shall be applied for the packages with the construction estimated cost more than IDR 10 Billion. Review from previous procurement process, the World Bank in the Aide Memoire requested to GOI, for next 4 ICB subprojects qualification still used Pre-Qualification and for remaining sub-project must be process with Post Qualification. As well as for all NCB the World Bank also requested to follow Post Qualification in procurement process.

All subprojects for WP-1 have been started with prequalification since 30 December 2011 for ICB multiple contract. This was an advanced procurement action agreed by both DGH and the World Bank prior to the CTC establishment. All AWP-1 sub-projects had signed the contract. The last 2 sub-projects, Package 02: Pd. Sawah Simpang Empat and Package 03: Manggopoh Padang Sawah, signed the contract on December 6, 2013 and NOL for disbursement for all 4 packages had been issued by the World Bank on December 10, 2013.


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before September 19, 2014.

Pre-bid meeting for Package 5 (Simpang Rampa Poriaha) was held on August 21, 2014, while Invitation To Bid for Package 13 (Sp. Rukis Tj. Kemuning) and Package 11 (Bantal Mukomuko) were issued to prequalified applicant bidders on August 22, 2014 with pre-bid meeting scheduled on September 8, 2014. Procurement details of the above mentioned sub-projects and updates are fully described inSub Chapter 1.4 Procurementonpage 3of thisReport.

Under Category 3 of Loan Agreement there are three (3) consultancy packages namely ; 1. Capacity Building For Disaster Risks Reduction

2. Capacity Building For Environmental Management 3. Capacity Building For Road Safety

Consultants for the three (3) consultancy packages are still to be procured. Draft Terms of References for the three packages are in the process of finalization. The WINRIP updated Procurement Plan is attached asAppendix F.

4.3 Civil Works Implementation

All 4 contract packages under AWP-1 are currently under construction by different contractors. Commencement of works for all the 4 packages commenced on the 2ndweek of January 2014.Table

4.1shows the details for each contract packages.

Table 4.1

Program ContractPackage

# Contractor Name of Road Province

Contract Signed

Notice to Proceed

Contract

Time CompletionDate

AWP-1

1 Jaya KonstruksiManggala

Pratama Tbk Biha - Krui Lampung

Nov 25,

2013 Jan 8,2014 640 CD Oct 9, 2015

2

Jaya Konstruksi Manggala Pratama Tbk

Padang Sawah Sp. Empat including Air Gadang

West

Sumatera Dec 6,2013 Jan 6,2014 730 CD Jan 5, 2016 3 Jaya KonstruksiManggala

Pratama Tbk

Manggopoh

Padang Sawah SumateraWest Dec 6,2013 Jan 6,2014 730 CD Jan 5, 2016 4 PT. Waskita Karyaand PT. Mulya

Turangga (JO) Ipuh - Bantal Bengkulu

Nov 14,


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4.4 Civil Works Progress

As of the end of this reporting month, all the 4 Contractors substantially completed their mobilization and construction of Base Camps in all packages have been completed. Other activities done during this month were staking out and repair and restoration of deteriorated existing pavements, roadway excavation, embankment formation, construction of stone masonry side ditches, stockpiling of raw material, production of crush aggregates and other minor works. Progress status of the four (4) on-going civil work contracts as of this reporting period are shown inTable 4.2.

Table 4.2

Program ContractPackage

# Contractor Name of Road

Target Progress Schedule Ending August 2014

Actual Progress

Accomplished Slippage Time Elapsed

AWP-1

1 Jaya KonstruksiManggala Pratama

Tbk Biha - Krui 31.58% 5.98% - 25.60% 35.78%

2

Jaya Konstruksi Manggala Pratama Tbk

Padang Sawah Sp.Empat incl.Air Gadang Brd

20.63% 13.85% - 6.78% 31.64%

3 Jaya KonstruksiManggala Pratama Tbk

Manggopoh

Padang Sawah 14.27% 7.01% - 7.26% 31.64%

4 PT. Waskita Karyaand PT. Mulya

Turangga (JO) Ipuh - Bantal 15.81% 1.45% - 14.36% 31.10%

At the end of this reporting month of August 2014, all the four (4) contract packages were still lagging behind schedule. The situation remains the same as in previous month as all the contract packages continue to follow a downward trend of delayed schedules.

With more than 30% contract time for each of the four (4) contract packages have elapsed, the Contractors will have hard time to deliver the Works on the target dates of completion, unless a realistic action plans or catch-up Schedules will be strictly implemented.

Packages No. 1 : Biha Krui

At the end of this month, there was no substantial work accomplished to reduce previous month slippage of-19.71%,instead the behind works further slipped to 25.60%.

The major work items which brought down the slippage to highly alarming situation are the drainage works (14.65%) and granular pavement (7.09%) or a combined total of 21.74% cumulative target schedule for the end of this month. In contrast, the Contractor was able to accomplished only 1,29%total for both of the two (2) major work items.

Unless a realistic workable action plan and catch up schedule is implemented by the Contractor, the work delays will keep on accumulating.


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Packages No. 2 : Padang Sawah Sp. Empat (Including Air Gadang Bridge)

During the month, there were signs of slight improvement as the Contractor was able to reduce the slippage from-7.80%the previous month to-6.78%this month.

ANNEX P-2 Executive Summary Reportpresent a more detailed status of the Contract Package. Package No. 3 : Manggopoh Padang Sawah

Although the current slippage of -7.26% this month, is still manageable at the moment but the delayed works are also leading to a downward trend from-5.00%the previous month. Reason for this delay is the minimal work accomplished on the general and drainage items.

Work activities shall be closely supervised and monitored in order that the delayed works could be reduced or attain an ahead of schedule progress in the coming month.

A more detailed status of the project progress are shown in ANNEX P-3 Executive Summary Report .

Package No. 4 : Ipuh Bantal

The current status of this contract package is similar with that of Package No. 1 wherein the negative slippage of-11.98%incurred last month further slipped down to-14.36%as of end of this reporting month.

The actual progress of1,45%since the project started eight (8) months ago is of much concern than the slippage. Simply looking at the percentage of work accomplished, it seems that the project is not moving forward.

Shown inANNEX P-4 Executive Summary Report are the current problem and actions to be taken to attain substantial progress in order to catch-up with the schedule.

For contract packages under AWP-2 and AWP-3 which have a combined total of 17 Packages, a brief summary of the actual activities and status as of this reporting period are presented inTable 1.1, page 6 of this Report.

4.5 Quality Assurance

The DSC will be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.

The Draft Final Quality Assurance Manual had been submitted on May 5, 2014 by CTC to PMU for further review and approval. Likewise, a copy of the Draft Final Quality Assurance Manual was furnished to the Design Supervision Consultant for provisional reference for quality requirements of the projects.

As of this writing, DSC have not submitted any Quarterly Summary Quality Report to CTC. Letter from CTC to DSC was issued on July 23, 2014 regarding timely submittal of the Reports.


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4.6

Environmental and Social Considerations

4.6.1 Current Overall Situation

A project category is assigned to each package as either Category A, B or C depending on the likely degree of influence on environmental issues with a brief explanation as follows:

Category A project is one which will have a significant negative impact on the environment and may have an influence on areas outside the actual project area. A project classified as such requires an AMDAL (ANDAL, RKL/RPL) study.

Category B project is one which affects the people or the environment to some extent but with a smaller impact than a Category A. The required environmental analysis is a UKL/UPL study only. Category C project has minimal effect on the people or environment and an environmental analysis is not required. SPPL are used to handle any minor problem which may arise.

All the twenty one (21) packages require environmental impact investigations. There are a total of fourty one (41) studies required, twenty (20) for environmental impact investigations and twenty one (21) for social studies.

The twenty (20) environmental studies need the approval of the Environmental Agency (BLH) with five (5) of the studies (AMDAL/EIA) to be approved by World Bank (WB).

While the twenty one (21) social studies (SLARAP and LARAP) require the approval of World Bank prior to implementation.

As of end of this reporting period (August 2014), nineteen (19) environmental impact studies has been approved by BLH, while all of the five (5) studies that requires World Bank approval, Bank already issued No Objection Letter (NOL). The remaining one (1) environmental impact studies (UKL-UPL) for Packages No. 4 (Ipuh-Bantal) is currently under preparation.

For the social studies , twelve (12) of the twenty one (21) studies were already given No Objection Letter from the World Bank (WB).

Details of sub-projects that require environmental and social safeguards and progress are shown in Appendix E.

Presented below in a tabulated format is the current status of the environmental and social studies.

Works

Program PackagesNo of No of Investigations BLHApproval byWorld Bank Remarks

AWP-1 4 11

AMDAL x 1 UKL&UPL x 2 SPPL x 4 Full LARAP x 4

1 (AMDAL) 1 UKL&UPL

4 (SPPL)

1 EIA, NOL Issued by WB

4

Approved NOL issued by WB (LARAP and AMDAL paket 1&17), except for SPPL


(34)

Works

Program PackagesNo of No of Investigations BLHApproval byWorld Bank Remarks

AMDAL Study x 4 UKL&UPL x 4 Simple LARAP x 1 Full LARAP x 8

4 AMDAL LARAP;

3 Full LARAP 4 EIA, NOL Issued by WB

for three packages. Packages No.7, 12 and 14 /packages on AWP2 &AWP3.

1 (one) Study AMDAL for two packages. Packages No.11 & 16. /packages on AWP2 &AWP3.

AWP-3 8 13

Full LARAP x 4 Simple LARAP x 4 AMDAL Study x 1= Paket No.1 AWP 1 UKL/UPL x 5

AMDAL OK = paket No.1& 17 AWP1 5 UKL&UPL

EIA same with Package 1

1 Simple LARAP; 3 Full LARAP

Approved NOL issued by WB include AMDAL except for UKL/UPL

Total 21 41 Env=20,Soc=21 19 12

Note: UKL & UPL do not need a NOL from WB, and SPPL not necessary to submit to the WB.

Appendix Eshows the Progress of Environmental Safeguard Studies. 4.6.2 Environmental and Social Issues

This section outlines the activities of the Social Impact Specialist and the Environmental Specialist during August 2014.

4.6.2.1 Environmental Issues

The CTC s Environmentalist conducted review on RKKPL that were submitted by Contractor. Comments were transmitted to the Contractor for finalization of the RKKPL. CTC is still awaiting the corrected documents for final review.

1. Monitoring of Environmental Aspects During Construction

CTC provided monitoring forms to DSC for use in monitoring of environmental and social impacts. These forms are to be used every month by the DSC Environmental Specialist.

CTC s environmental staffs actively advises DSC on environmental monitoring, but DSC have not directly carried out monitoring or to implement the Environmental and Social Analysis Management Plan for WINRIP.

To date, only the DSC s Site Engineer of Package 1 have regularly submitting the monthly environmental mitigation reports. Site Engineers of Packages 2,3 and 4 have never submitted any report.

CTC issued letter to DSC on July 23, 2014 requiring DSC to submit the Reports at each end of the month.


(35)

Environmental Monitoring Report for the month of August 2014 have not yet been submitted by DSC to CTC.

2. Design Integration, Road Safety Aspects and Monitoring of Environmental Studies

Task 5.8.0 of CTC-2 TOR (Implement the Environmental and Social Analysis Management Plan/ESAMP) and paragraf 10.9 of the PMM requires ensuring that environmental management aspects of contracts have been implemented in accordance with AMDAL, UKL&UPL, SPPL studies and environmental issues will be integrated in the design and to prepare environmental mitigation on construction stage for contractor (Contractor Program for Executing Environmental Management Plan CPEMP/RKPPL). Therefore CTC will proposed that staff visit the site of projects subject to studies or issues, and ensure that the plans are being implemented. A schedule for these visits are scheduled as the need arises.

4.6.2.2 Social Issues

1. Monitoring Report of the LARAP Package No. 1 : Krui Biha Province : Lampung A. Previous Status :

• LARAP documents approved by World Bank on January 4, 2013 • Monitoring Report approved by World Bank on April 18, 2013 B. Pending Issues, Concern and Actions

a) Existing mosque is partially traversed due widening of the existing travelled way. b) Due to resistance to partially demolished and rebuild the mosque, a new action plan

is proposed, where the road alignment centerline will be shifted to the other side. c) Land acquisition is required on the other side of the road centerline alignment if the

new action plan push through.

C. Update during this reporting month of August 2014 a) On-going construction

b) No Update this period

2. Monitoring Report of the LARAP

Package No. 2 : Padang Sawah Sp. Empat Province : Sumatera Barat

A. Previous Status :

• LARAP documents approved by World Bank on January 13, 2013 • Monitoring Report approved by World Bank on July 19, 2013


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a) Remaining twenty one (21) affected persons and twenty four (24) new PAPare not yet compensated by the Local Government. Five (5) of the twenty one (21) affected persons are residing along the proposed bridge site of Air Gadang Bridge.

b) Documents for compensation payments are being processed by the Local Government.

c) Monitoring Report concerning the payments to the remaining affected persons still to be prepared for submission to World Bank.

C. Update during this reporting month of August 2014 a) On-going construction

b) Compensation payments for fourty five (45) PAP are still being resolved and under preparation.

3. Monitoring Report of the LARAP

Package No. 3 : Manggopoh Padang Sawah Province : Sumatera Barat

A. Previous Status :

• LARAP documents approved by World Bank on January 4, 2013 • Monitoring Report approved by World Bank on April 18, 2013

• CTC received proof of compensation payments for five (5) of the affected persons out of the remaining fifteen (15) persons and Monitoring Report was submitted to World Bank on February 28, 2014.

• CTC received proof of compensation payment for 8 of the affected persons out of the 10 remaining persons and 67 from 68 new PAP and Monitoring Report submitted to World Bank on June 19, 2014.

B. Pending Issues, Concerns and Actions

a) Documents for compensation payments for three (3) remaining identified PAP are being processed by the Local Government.

b) Monitoring Report concerning compensation payments to the three (3) identified PAP still to be prepared for submission to World Bank.

C. Update during this reporting month of August 2014 a) On-going construction

b) Processing of documents for the 3 remaining affected persons are under preparation by the Local Government.

c) Monitoring Report for the 3 remaining affected persons is under preparation for submission to World Bank..


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