Western I ndonesia National Roads I mprovement Project 6 - 19
6.7 Quality Assurance
During the period August 2015 the Quality Assurance Engineer conducted site visit inspection and evaluations on Package 1 Krui
Biha relative to the causes of delayed implementation and quality control and workmanship of the on-going construction package. Site Visit Report
pertaining to quality of the work has been prepared separately and submitted to PMU on August 26, 2015
Appendix D shows the activities of the Quality Assurance Engineer during this period.
6.8 Project Risks and Mitigation Measures
6.8.1 Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected to the procurement of
AWP-2 and AWP-3 sub-projects. The DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has then been instructed by DGH to
review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.8.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustment •
Contract Amendments Additive or Deductive Variations •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report, however CTC prepared revised cost
estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A revised factor from 10 have been reduced to 5 for both additional
cost components is applied on the original cost.
6.8.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence of contractors shall be considered at the time of
bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors:
• Ensuring that supervision staff levels are fully manned with competent, honest,
qualified and experienced personnel. •
The provision of properly equipped laboratories with properly trained operators for each package.
Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC and the Quality Assurance Engineer from CTC.
Monthly Progress Report August 2015
Western I ndonesia National Roads I mprovement Project 7 - 1
7 ISSUES and RECOMMENDATIONS
7.1 Current Situation
The main issues during this month of August 2015 are as follows: a The big negative slippage behind schedule of four 4 on-going construction sub-
projects, Packages 1,3,4 and 19. b Delayed land acquisition and compensation payments of Project Affected People PAP in
two 2 sub-projects. There are 1,448
affected people in Package 15
Sibolga - Bts. Tapsel and in Package 17 Sp. Gunung Kemala Pugung Tampak 1,885
persons are affected. Contract Agreements between GOI and the two 2 winning bidders have already been signed, but Notice To Proceed NTP to commence the works
cannot be issued due to the uncleared Right of Ways ROW.
c Delayed action in processing the justification of the Field Engineering for the three 3 on- going construction packages Packages 2, 3 and 4
7.2 Actions Required
a Four 4 of the nine 9 on-going construction packages are on critical stage due to big negative progress slippages. To be on schedule or reduce the negative slippage to a
manageable level, Design Supervision Consultant DSC shall closely monitor, preferably on a weekly basis, the Contractors progress output. Contractors shall prepare a Catch-
Up Schedule on how to complete the remaining works within available contract time left.
The Contractor s commitments and action plans which were presented during the high level management meeting during the end of this month, shall be strictly implemented in
order for the projects to completed as scheduled.
The situation is too alarming due to the huge value of remaining works that are still to be done with just only very limited of the contract time left.
b Concerned authorities in the acquisition of the road right of way shall expedite the process with the intervention of DGH to accelerate the LARAP implementation.
We suggest that the compensation payment scheme shall be scheduled or concentrated in a continuous strip leaving no unsettled affected area along the stretch in order to
attain a substantial stretch of fully cleared Right of Ways ROW and a strip map shall be prepared for any substantially completed stretch. In the event that there is already an
available substantially cleared length of the road, a request letter shall be written to the World Bank to interpose no objection to a partial or sectional turnover of the stretch of
the road to the Contractor.
c DSC and Contractors shall constantly follow-up with the authorities concerned the early approval of the Field Engineering. To date, only one 1 Field Engineering had been
finalized and approved.
Monthly Progress Report August 2015
Western I ndonesia National Roads I mprovement Project 8 - 1
8 CORRESPONDENCES
During the period the CTC received and issued letters. Lists of letters received and issued are shown in Appendix J.
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