6-10 Oracle Fusion Middleware Administrators Guide for Universal Records Management
– Scrubbing data. This includes overwriting it multiple times to prevent
recovery as part of the destruction process. If any of these disposition actions are assigned to physical items and they are due for
completion, nothing specific needs to be done and they can be marked completed immediately.
6.4.3 Pending Options for Physical Items
Any pending events for physical items are included on the My Approval List page. To access this page, click Records then Approvals from the Top menu. Choose the type of
approval to perform:
■
Reviews
■
Dispositions To complete an action such as approval, review or a disposition, click the appropriate
completion action from an item’s Action menu. Some dispositions require approval before disposition processing.
6.4.4 Audit Log Files for Processed Events
When a disposition event for physical items is completed, an audit log file is created automatically and, if possible, is checked into the repository using the default
metadata for audit logs. These checked-in log files can be used for audit trail purposes or as a verification tool.
Use the Search Audit Trail Page to search for disposition event that were processed for physical items by setting the Source field to ‘Physical’.
The Admin.Audit right is required to search the audit trail.
Note: If the event action does not move to the completion list, then
all affected items are frozen and cannot be processed. If the event action does move but also remains in the approval list, some affected
items are frozen. The frozen items will not be processed until they are unfrozen.
Note: All completed disposition actions are included in the audit
trail.
7
Managing Reservations and Barcodes 7-1
7
Managing Reservations and Barcodes
Physical Content Management offers circulation services for physical content items, in much the same way as a library circulates content. Users can receive items, keep them
for a specific period then return them so they can be stored at their designated location again for someone else to check out. Users can also put a hold on unavailable items. If
more than one person makes a reservation request for an item a waiting list, which specifies the order in which people made a reservation for the item. Barcode
functionality is used in conjunction with reservations to easily track items which are either checked out or requested.
This chapter covers the following topics:
Concepts
■
About Reservations on page 7-2
■
The Reservation Process on page 7-3
■
About Barcodes on page 7-6
■
Managing Barcodes on page 7-9
The following tasks are typically performed when using reservations. These tasks can be performed by users depending on how the system has been set up. Therefore, these
tasks are all discussed in the Oracle Fusion Middleware Users Guide for Universal Records Management:
■
Creating a reservation request
■
Editing a reservation request
■
Deleting a reservation request
■
Searching for reservations
■
Saving reservation search results
■
Viewing reservations for physical items
■
Viewing your own reservation requests
■
Editing a request item
■
Canceling a request item
■
Deleting a request item
■
Changing the status of a request item
7-2 Oracle Fusion Middleware Administrators Guide for Universal Records Management
7.1 About Reservations
