5-6 Oracle Fusion Middleware Administrators Guide for Universal Records Management
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On the search or screening results page, click the Info icon of the item. The Content Information Page is displayed. On the Page top menu, select
Information
then the option needed.
5.2.4.1 Reviewing Classifications
If category authors must review the classification of an item with a higher security classification level than they have, they cannot perform that action. A records manager
or system administrator with the appropriate classification level must to do it for them.
Use the previously described procedure to find an item to use. Select Information then select Review Classification from the Page menu. The
Review Classification Page is
displayed. Review the information and provide the following information in the marked fields:
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The date and time of the classification review
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The person or other entity who performed the classification review
When done, click Submit Update.
5.2.4.2 Upgrading or Downgrading Classification
Upgrading the classification of an item is rare. It is typically an ad-hoc action and not part of a retention instruction.
Note the following considerations:
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You cannot downgrade content that had the Restricted Data or Formerly Restricted Data supplemental markings assigned. The Downgrade On field is
disabled for content with a restricted supplemental marking history.
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If category authors must upgrade or downgrade the classification of an item with a higher security classification level than they have, they cannot perform that
action. A records manager or system administrator with the appropriate classification level must do it for them.
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If a date was specified for the Downgrade on date metadata field for a classified item upon check-in or later, a notification is sent on the due date with a reminder
to downgrade the item.
Use the previously described procedure to find an item to use. Select Edit then select Upgrade Classification
or Downgrade from the Page menu.
The Upgrade or Downgrade Classification Page
is displayed. This page is similar to the
Review Classification Page with the addition of fields where the classification can
be changed. Provide the following required information in the marked fields:
Permissions: The Record.Edit right is required to perform this
action. This right is assigned by default to the Records Officer and Records Administrator roles.
Permissions: The Record.UpgradeDowngrade right is required to
perform this action. None of the predefined roles have this right by default.
You must assign that right to a user first.
Managing Content 5-7
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The date and time of the classification change
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The person or other entity who changed the classification
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The new classification level
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The reason for the classification change
When done, click Submit Update.
5.2.4.3 Declassifying Content
