6-4 Oracle Fusion Middleware Administrators Guide for Universal Records Management
6.2.3 Printing a Label for a Physical Item
Use this procedure to print a label for a physical item. By default, the label contains a barcode for the item, and its name, title, security group, and account if applicable.
1. Search for the physical item for which to print a label.
2. On the search results page, click Create Report then the type of label.
You can also choose the Print Label option on the Physical Item Information Page
.
6.3 Importing Physical Content Manually
If an import file already exists for physical content, that data can be imported into the system for tracking by PCM. This section describes the format for the file needed for
correct importing.
6.3.1 Required File Format
The import file to be used must be an .hda file with three result sets:
■
LocalDataProperties on page 6-4
■
ImportExportManifest on page 6-4
■
ExternalItemsExtItems on page 6-5
In the following examples, blank lines must be included where shown.
6.3.1.1 LocalDataProperties
This result set is used for the local data used by the Import service when importing the data. Set aIncludeERM_Physical=1 for physical data to be imported.
Properties LocalData aIncludeERM_Physical=1
blFieldTypes= dCreateDate date,dLastModifiedDate date blDateFormat={ts yyyy-MM-dd HH:mm:ss{.SSS}[Z]}tAmericaChicago
end
If importing dates, the data must be in the format {ts yyyy-mm-dd hh:mm:ss.mmm}
if using the blDateFormat property set as shown in the Local Data result set. That format can be modifed but imported dates must then be in the same
format.
6.3.1.2 ImportExportManifest
This result set provides the import function with the necessary data to import physical items. This result set can be copied into an .hda file as is.
ResultSet ImportExportManifest 28
Name Order
Caption ResultSetName
Permissions: The PCM.Admin.PrintLabel right is required to
perform this task. This right is assigned by default to the PCM Administrator role.
Managing Physical Content 6-5
ExportScript ExportConditions
ExportClass ExportAction
ExportParameters ExportActionCopy
ImportScript ImportConditions
ImportClass ImportAction
ImportParameters ImportPassName
UpdateClass UpdateAction
UpdateParameters UpdatePassName
UpdateForced DeleteClass
DeleteAction DeleteParameters
DeletePassName Group
dSource idcComponentName
aIncludeERM_Physical 300
csaIncludeExternal ExternalItemsExtItems
hasCustomRightsecm.pcm.physical.read Service
EXPORT_EXTERNAL_ITEMS dSource,Physical
hasCustomRightsecm.pcm.physical.create Service
CREATE_EXTERNAL_ITEM Service
EDIT_EXTERNAL_ITEM content
Physical end
6.3.1.3 ExternalItemsExtItems
This result set contains the physical data being imported. Result Set ExternalItemsExtItems
11 dID 3 19
6-6 Oracle Fusion Middleware Administrators Guide for Universal Records Management
dDocName 6 100 dDocTitle 6 200
dDocAuthor 6 30 dDocType 6 30
dSecurityGroup 6 30 dPermLocation_Barcode 3 19
dActualLocation_Barcode 3 19 dExtObjectType 6 30
dMediaType 6 32 dSource 6 8
end
The following fields are required:
■
dID: the document identifier. This field can be left blank, but the field has to be in the definition. The system assigns a value if this is left blank.
■
dDocName: the document name
■
dDocTitle: the document title
■
dDocAuthor: the assigned authorcreator
■
dDocType: the assigned document type
■
dSecurityGroup: the assigned security group
■
dExtObjectType: the object type for the item being imported for example, a box or a document. The object type must exist in the system prior to importing.
■
dSource: the source identifier. This must be set to Physical.
■
dPermLocation_Barcode: the permanent location value. Set this value if the location value is the barcode value of the storage or container item where the
object is being assigned.
■
dActualLocation_Barcode: the current location value. Set this value if the location value is the barcode value of the storage or container item where the object is
being assigned.
■
dPermLocation: the permanent location value. Set this value if the location value is the dObjectID value of the storage item where the object is being assigned.
■
dActualLocation: the current location value. this value if the location value is the dObjectID value of the storage item where the object is being assigned.
■
dPermContainer: the permanent container location value. Set this value if the location value is the dID of the contain item where the object is being assigned.
■
dActualContainer: Set this value if the location value is the dID of the contain item where the object is being assigned.
The following fields are optional:
■
dMediaType: used to assign a media type to an item.
■
dBarcode: used to provide a specific barcode for an item. Leave this blank and the system assigns the dDocName as the barcode.
Important: Set only one location value for each current and
permanent location. The following list shows multiple options for setting these values.
Managing Physical Content 6-7
Include any custom fields or other fields required for import.
6.3.2 Sample File
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