Processing Retention Assignments 10-3
10.1.3 Frozen Items and Event Processing
After an event has been processed approved and marked as completed if required it should automatically be removed from the pending event pages approval list andor
completion list. If an event remains on these pages there is probably a frozen item or folder preventing its removal.
For example, if a total of ten items are affected by a Destroy event and one of them is frozen, then the event for that one item will remain in the approval list, and the event
will move to the completion list for the other nine items. These nine items can then be destroyed and the event marked as completed, but the frozen item cannot be
processed until it is unfrozen.
See Viewing Failed Dispositions
on page 10-5 for information about how to find those dispositions that did not succeed.
10.1.4 Searching Retention Steps and Actions
Use the Retention Step Search Page
to screen for disposition steps. For example, a user can screen to discover what actions have been approved, who approved them, and
what actions are done. From the screening results, a report can be created that can then be used as a destruction certificate, if needed. To access this page, click Records then
Audit then Retention Steps from the Top menu. See
Searching Retention Steps and Actions
on page 10-3 for details. Information can also be displayed about any disposition actions which did not process
correctly. The Failed Dispositions Page
shows those dispositions actions which did
occur as specified. To access this page, click Records then Audit then Fail Dispositions
from the Top menu. See Viewing Failed Dispositions
on page 10-5 for more details.
10.1.5 Using Batch Processing
Pending events and review cycles are processed by the system every night on a 24-hour cycle. Notifications are sent daily at midnight.
Use the Batch Services options on the Records menu to process certain actions immediately rather than wait for the scheduled processing time. Options on the Batch
menu include:
■
Run All : processes all events pertaining to reviews or dispositions
■
Process Dispositions : processes all disposition-related pending events
■
Process Reviews : processes pending reviews regardless of whether items are in a
disposition or not.
■
Send Notifications : sends any pending notifications relating to dispositions
■
Run Other : processes other batch services unrelated to disposition processing
such as notification of monitoring alerts, scheduled key rotation, and so on.
10.1.6 Specifying an Alternate Reviewer
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