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FMR or other relevant trainings. And inputting the data or upload the articles will be done into the website of WINRIP which will be developed by the Management
Information Specialist.
Disclosure and transparency activities have partly been done through Procurement Training as reported previously in Section 6.3.
6.4.4 Third Party Monitoring TPM
Selection of TPMs will be done by invite the UniversitiesColleges who interested to participate in Third Party Monitoring. The TPMs for the first four AWP-1 packages are
now being preparing, and will elected before signing the construction contracts.
Some steps of the selection of TPM activities have been done until the end of March 2013, and the activities will be done for future time, are as follow:
Preparation the initial draft of ToR of selection the TPM is currently running. Providing the TPM selection guidelines has started in the end of March 2013.
Providing the Training Materials for the TPM is ongoing preparing outlines. Sending the official letter from the Director of Planning as Chairman of PMU to
Head of BBPJN II III, about the Selection of TPM + TOR and Guidelines Document
Help the PMU on formulating the TPM Evaluation Team. Socialization of the TPM selection for AWP-1 packages.
Implementation of selection of the TPM for AWP-1 packages by TPM
Evaluation Team Delivery of the Training for elected TPM.
Approval process of elected TPM Signing of TPM contracts and mobilization of TPM.
During January 2013 there was no activity regarding the Third Party Monitoring TPM.
6.4.5 Complaint Handling System CHS
The implementation of these activities will be collaborated by both Community Development Officer and the Management Information System MIS Specialist to
develop the system to the WINRIP website. The web will be developed by MIS Specialist soon after his mobilization. These activities is predicted to be completed at
the end of year 2013 or early 2014.
Establishment of Management of a Complaints Handling Mechanism System CHS which includes several components that needs to be prepared in connection with the
management of CHS as follows:
•
Formation of the Complaints Handling Unit CHU.
•
Preparation of Complaints Register and the complaints address.
•
Preparation of Complaint Handling Procedure.
•
The completion of the Initial investigation of a complaint Procedure, and the procedure for the investigation of Complaints, as well as the conclusion of
investigation.
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•
The establishment of the Complaint Handling Commission Executing Agency.
•
Preparation of the device for Executing Agency.
•
The development of a code of conduct and actions for Implementing Institutions Implementing Agency Bidders, Suppliers, contractors and
Consultants.
Support the PMU in the Management and Monitoring of the implementation policy in handling public complaints
In the implementation of Complaint Handling System CHS essentially there are four main components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Investigation and Analysis.
•
Problem Solving and Taking the Decision During January 2013 there was no activity regarding the Complaint Handling
System CHS.
6.5 Road Safety Audit
The Senior Road Safety Audit Engineer has not yet been mobilized. The activity for project road safety audit will be reported soon after he is in charged.
6.6. Environmental and Social Impact Issues 6.6.1. LARAP Study Report for Package No.01 : Krui – Biha
The report was concurred by the World Bank on 4 January 2013. The Monitoring LARAP Report will be prepared by the CTC.
6.6.2. LARAP Study Report for Package No.02 : Padang Sawah – Simpang Empat
The report was concurred by the World Bank on 13 January 2013. The Monitoring LARAP Report will be prepared by the CTC.
6.6.3. LARAP Study Report for Package No.03 : Manggopoh – Padang Sawah
The report was concurred by the World Bank on 4 January 2013. The Monitoring LARAP Report will be prepared by the CTC.
6.6.4. LARAP Study Report for Package No.04 : Ipuh – Bantal
The report was concurred by the World Bank on 10 December 2012. The Monitoring LARAP Report will be prepared by the CTC.
6.7 Management Information Systems
The Information Management Specialist has not yet been mobilized. The activity for management information system will be reported soon after his mobilization.
