Complaints Handling Mechanism CHS

Western I ndonesia National Roads I mprovement Project 25

4.7.5 Third Party Monitoring TPM

All WINRIP packages are designed to have external parties involved in conducting an independent assessment of the project throughout construction. Project information is accessible through the WINRIP website under construction, project information booth which is normally maintained in the PPKSatkerDinas office or, project announcement billboard at each site. ACAP requires a third party, from outside the project, to independently monitor the progress of construction work of each link and these personnel are provided by universities nearby each package. It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to express their interest in forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that UniversitiesTechnical Faculties have the engineers available for recruitment and Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more effective and more efficient in getting legitimate, competent, independent Third Party Monitoring TPM. The duties of a TPM included: a Report to the PPK for his intended package and obtain copies of all drawings and contract documentation. b Make at least three 3 separate visits to site, with each visit up to four 4 days long, and ascertain that the works are being carried out in compliance with the drawings and documentation. c Prepare and submit a report for the PMU following each visit with their last report post PHO.

4.8 Road Safety Audit

As stipulated in the TOR, the CTC shall conduct independent Road Safety Audits RSA for all sub-projects. This task is under responsibility of the Senior Road Safety Audit Engineer. The RSA for AWP-1 shall be conducted one time during construction. The RSA for AWP-2 and AWP-3 shall be conducted each one time during design and each one time during construction, and make sure that some initial RSA action have to be incorporated in the design for AWP-2 and 3. The purpose of the RSA is to identify the road safety weaknesses in design during the design and actual construction and make recommendations for realistic improvements which can be handled within the scope of the construction works of the project. The CTC shall compile all the road safety recommendations in the Road Safety Audit Reports which shall be part of the technical reports. The RSA report has to be disseminating in particular to the audited packages. Western I ndonesia National Roads I mprovement Project 26 5 FINANCIAL MANAGEMENT INFORMATION SYSTEMS

5.1 Draw Downs and Future Costs

Details of the disbursements already made from the loan are listed in the following sub section.

5.2 Disbursement

The total disbursement from the loan to the end of January 2013 was USD 800,000.00 equivalent to approximately 0.32 of the loan funds. No disbursement during the month of January 2013. The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C. The following table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of January 2013. Category Description Loan Amount in US Totals Disbursed to End March in US Disbursed 1 Part 1 Betterment and Capacity Expansion of National Roads. 220,400,000.00 2 Part 2 Implementation Support 16,000,000.00 674,177.03 4.21 3 Part 3 Road Sector Institutional Development 1,000,000.00 4 Part 4 Contingency for Disaster Risk Response Unallocated 12,600,000.00 LN 8043 DA-A 125,822.97 Original Loan Amount 250,000,000.00 800,000.00 0.32 5.3 Management Information System 5.3.1 General Overview The Management Information System tasks will include the followings: 1 Information System a. Develop and manage a database system to store soft copy documents into a file storage server. b. Establish a Document Management System DMS to provide: