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Western I ndonesia National Roads I mprovement Project 6 - 1 6 PROJECT PERFORMANCE

6.1 World Bank and GOI Compliance

6.1.1 World Bank Missions

A World Bank supervision mission for implementation review took place on April 25, 2017 with the kick off and wrap up meetings, respectively.

6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission

Lists of the key actions monitored during the period are listed below. No. Action By Whom Update Status April 25, 2017 New Deadline 25 April 2017 1. Send to the World Bank WB the contract modification request for package 03 for additional stone masonry World Bank will only approve it if TFAC findings for packages 2 and 3 are followed upcontractor complies with his defect liability. PMU and CTC. After the follow-up by the contractor of the TFAC findings of packages 3 and 4 2. Send to the WB the request for contract modification and time extension for package 05. PMU and CTC. Beginning of June 2017 3. Stop works for 1.59 km where the roads crosses the protected forest until the IPPKH is obtained. PMU and CTC. Immediately 4. Send to the WB the information on the alternative road sections, length and traffic to redo the economic analysis for package 05. PMU and CTC. Done 5. Inform the WB about the possibility use ABPN money to construct the additional drainage under package 06 to avoid that water enters into a housing area. PMU, CTC and DSC. May 5, 2017 6. Provide feedback on the design changes in package 15. WB After WB field visit in early May 7. Send to the WB report with the results of the investigation conducted by the Inspectorate General regarding the problem of the undue invoice under package 14 and the follow up by Bina Marga. PPK, PMU and CTC May 20, 2017 8. Inform the WB about the outcome of the third show case for package 12 PT LMA and PT. CTA and the measures to be taken if it fails. PMU and CTC. 3 rd Show Cause Meeting conducted. May 17, 2017 9. Send WB the DSC report with analysis that shows that the solution is adequate given the deterioration of the pavement cracking one year after overlay for biking event- possible problems underneath in package 20. DSC, PMU and CTC. Mid-May 2017. 10. Inform the WB about the results of the second show case meeting and the actions that will be taken in case it fails for package 21 cash flow problem, not sufficient capacity for concrete drainage, etc.. DSC. 2 nd Show Cause Meeting conducted. May 17, 2017 11. Package 8 may need a variation order for a second lane for part of the section. No deadline yet provided 12. Send to WB request for variation order of Package 17 include 2 new sections. Mid-May 2017 13. Submit to the WB the request for final no-objection to the contract for the slope stabilization, design, and PMU and CTC. Mid-May 2017 Western I ndonesia National Roads I mprovement Project 6 - 2 management. 14. Submit to the WB formally the procurement plan. PMU and CTC. Done 15. Send to the WB the 2 nd DSC contract modification for price escalation. PMU and CTC. July 2017 July 2017 16. Send to the WB formally the request for NOL to CTC contract amendment No. 5. PMU and CTC. Done 17. Send to the WB the information on how the inundated spots on the road of package 7 will be fixed. PMU and CTC. Mid-May 2017 18. Re-send to the WB the revised environmental management and monitoring plan RKPPL for package 12, including info on AMP and stone crasher licenses. • Package 12: Done 20 March 2017 • Done submit to WB 29 May 2017 19. Re-send to the WB the revised environmental management and monitoring plan RKPPLs for package 21 with missing information. • Packages 21: Done 20 March 2017 • Done submit to WB 29 May 2017 20. Re-send to the WB the revised environmental management and monitoring plans RKPPLs for packages 14 and 20 or the documentation showing that the licensing process was carried out correctly. • Packages 14 and 20: Done 28 Feb 2017 • Done submit to WB 29 May 2017 21. Send to the WB environmental management and monitoring plans RKPPLs for package 16. • Done CTC submit to PMU on 2 June 2017 under process to WB 22. Revise RKPPLs monitoring reports to include all necessary information, especially for packages 7 and 12 and send to the Bank. • Done submit to WB 29 May 2017 23. Implement action plan on how to avoid spills in base camps and improve base camp management in all packages with problems • May 31 July 2017 On process 24. Cary out HIVAIDS workshops. PMUCTC DSC. • Packages 08, 20, and 21: Done • Packages 16: May 2017 • Done on 15 May 2017 25. Provide us with a list of the package with base camp management issues oil spills, inadequate drainage, specifying the main PMUCTC Done email to WB on 2 May 2017 26. training on base camp management for contactors, DSC, PPK WB Done on 11, 18 22 May 2017 27. PMUCTC will instruct DSC to send a letter to DSC asking to take the necessary measures among others based on 1. above to improve base camp management by a certain date and will ask to include photos PMUCTC On Process CTC email draft letter to PMU on 5 June 2017 28. CTC will do some control visits and report to the Bank PMUCTC Mid of June 2017 29. CTC will have to figure out what role BLH and the environmental department of Bina Marga can play to improve performance since this is against the local laws as well Subdit LKJPMUCTC Is being coordinated 30. Letter to the contractors informing them that they are violating the rules DGHPMUCTC Done the list of letters email to WB on 6 June 2017 31. Send to the WB the final LARAP document for package 05 signed by the relevant Government authority. PMU and CTC. Done March 10, 2017 Western I ndonesia National Roads I mprovement Project 6 - 3 32. Send to the WB the permission letter from the Forestry Department for package 05. PMU and CTC. Under administration process in Forestry Department. Early of Sep 2017 33. Contract the appraisal team for package 08, 20, and 21 to reassess the affected assets. PMU and CTC. Done 34. Request the additional budget necessary to carry out all LARAPs compensation payments in 2017. PMU. Done 35. Submit to the WB LARAPs monitoring reports for packages 07, 08, 12, 13, 14, 15, 17, 20, and 21. PMU and CTC. • Package 13: End April 2017 • Packages 14: Mid- May 2017 • Packages 07, 08, 12: End May 2017 • Packages 15, 17, 20, 21: No date provided yet 36. Send to the WB the LARAP implementation report for the remedial action in package 05. PMU and CTC. Delayed • End of May 2017 37. Completely follow up on the FY2015 audit findings, and send report to the WB. PMU and CTC. Done 38. Submit to the WB the 2016 financial audit report. PMU and CTC. June 27, 2017 • June 27, 2017 39. Submit to the WB the quarterly IFR for the period October to December 2016. PMU. Done March 20, 2017 40. Submit to the WB the quarterly IFR for the period January to March 2017. PMU. May 15, 2017 • May 15, 2017 41. Request additional counterpart funds for the 2017 implementation. PMU. Done 42. Send to the WB the TFAC response for packages 20, 21, 14 PMUDSC CTC. • Package 20: June 1, 2017 • Packages 21 and 14: June 15, 2017 43. Inform the WB when we will receive the follow up to TFAC findings for packages 3 never received a feedback - concrete drainage broken, asphalt start waving, and 2 asphalt already broken. • Mid-May 2017. 44. Send to the WB the TFAC response for packages 05, 06, 08, 13, 15, and 17. PMUDSC CTC. • Package 05: Done March 31, 2017 • Package 06: Done March 20, 2017 • Package 08: Done March 31, 2017 • Package 13: Done March 20, 2017 • Package 15: Done March 31, 2017 • Package 17: Done March 20, 2017 45. Send to the WB informally the draft restructuring proposal. PMUCTCWB. • June 2017 46. Next supervision mission document progress in terms of cancelled component C WB • August 2017 47. Submit regularly to the WB the quarterly progress reports. PMU. This activity must be carried out every calendar quarter. 48. Update the newsletter quarterly, including the list of contracts, implementation progress, project related workshops, and number, typology and status of PMU. This activity must be carried out every calendar quarter.