Western I ndonesia National Roads I mprovement Project 5 - 3
prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable, and manageable format as outlined below with the following
systems:
a.
File Storage Server, used to stored all files of report and other document. Please
check the URL address http:storage.winrip-ibrd.com.
b.
Document Management System DMS, used to record all information of letter and
document files. The URL address of the DMS application will be at http:dms.winrip-ibrd.com. The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
A World Bank supervision mission for implementation review took place on April 25, 2017 with the kick off and wrap up meetings, respectively.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
Lists of the key actions monitored during the period are listed below.
No. Action
By Whom Update Status
April 25, 2017 New Deadline
25 April 2017
1. Send to the World Bank WB the contract modification
request for package 03 for additional stone masonry World Bank will only approve it if TFAC findings for
packages 2 and 3 are followed upcontractor complies with his defect liability.
PMU and CTC. After the follow-up by
the contractor of the TFAC findings of
packages 3 and 4
2. Send to the WB the request for contract modification
and time extension for package 05. PMU and CTC.
Beginning of June 2017
3. Stop works for 1.59 km where the roads crosses the
protected forest until the IPPKH is obtained. PMU and CTC.
Immediately 4.
Send to the WB the information on the alternative road sections, length and traffic to redo the economic
analysis for package 05. PMU and CTC.
Done
5. Inform the WB about the possibility use ABPN money to
construct the additional drainage under package 06 to avoid that water enters into a housing area.
PMU, CTC and DSC.
May 5, 2017 6.
Provide feedback on the design changes in package 15. WB
After WB field visit in early May
7. Send to the WB report with the results of the
investigation conducted by the Inspectorate General regarding the problem of the undue invoice under
package 14 and the follow up by Bina Marga. PPK, PMU and
CTC May 20, 2017
8. Inform the WB about the outcome of the third show
case for package 12 PT LMA and PT. CTA and the measures to be taken if it fails.
PMU and CTC. 3
rd
Show Cause Meeting conducted.
May 17, 2017
9. Send WB the DSC report with analysis that shows that
the solution is adequate given the deterioration of the pavement cracking one year after overlay for biking
event- possible problems underneath in package 20. DSC, PMU and
CTC. Mid-May 2017.
10. Inform the WB about the results of the second show
case meeting and the actions that will be taken in case it fails for package 21 cash flow problem, not sufficient
capacity for concrete drainage, etc.. DSC.
2
nd
Show Cause Meeting conducted.
May 17, 2017
11. Package 8 may need a variation order for a second lane
for part of the section. No deadline yet
provided 12.
Send to WB request for variation order of Package 17 include 2 new sections.
Mid-May 2017 13.
Submit to the WB the request for final no-objection to the contract for the slope stabilization, design, and
PMU and CTC. Mid-May 2017
Western I ndonesia National Roads I mprovement Project 6 - 2
management. 14.
Submit to the WB formally the procurement plan. PMU and CTC.
Done 15.
Send to the WB the 2
nd
DSC contract modification for price escalation.
PMU and CTC. July 2017
July 2017 16.
Send to the WB formally the request for NOL to CTC contract amendment No. 5.
PMU and CTC. Done
17. Send to the WB the information on how the inundated
spots on the road of package 7 will be fixed. PMU and CTC.
Mid-May 2017 18.
Re-send to the WB the revised environmental management and monitoring plan RKPPL for package
12, including info on AMP and stone crasher licenses. •
Package 12: Done 20 March 2017
• Done submit to WB
29 May 2017
19. Re-send to the WB the revised environmental
management and monitoring plan RKPPLs for package 21 with missing information.
• Packages 21: Done
20 March 2017 •
Done submit to WB 29 May 2017
20. Re-send to the WB the revised environmental
management and monitoring plans RKPPLs for packages 14 and 20 or the documentation showing that
the licensing process was carried out correctly. •
Packages 14 and 20: Done
28 Feb 2017 •
Done submit to WB 29 May 2017
21. Send to the WB environmental management and
monitoring plans RKPPLs for package 16. •
Done CTC submit to PMU on 2 June
2017 under process to WB
22. Revise RKPPLs monitoring reports to include all
necessary information, especially for packages 7 and 12 and send to the Bank.
• Done submit to WB
29 May 2017
23. Implement action plan on how to avoid spills in base
camps and improve base camp management in all packages with problems
• May
31 July 2017 On process
24. Cary out HIVAIDS workshops.
PMUCTC DSC.
• Packages 08, 20,
and 21: Done •
Packages 16: May 2017
• Done on 15 May
2017
25. Provide us with a list of the package with base camp
management issues oil spills, inadequate drainage, specifying the main
PMUCTC Done email to WB on
2 May 2017
26. training on base camp management for contactors,
DSC, PPK WB
Done on 11, 18 22 May 2017
27. PMUCTC will instruct DSC to send a letter to DSC
asking to take the necessary measures among others based on 1. above to improve base camp management
by a certain date and will ask to include photos PMUCTC
On Process CTC email draft letter to PMU on
5 June 2017
28. CTC will do some control visits and report to the Bank
PMUCTC Mid of June 2017
29. CTC will have to figure out what role BLH and the
environmental department of Bina Marga can play to improve performance since this is against the local laws
as well Subdit
LKJPMUCTC Is being coordinated
30. Letter to the contractors informing them that they are
violating the rules DGHPMUCTC
Done the list of letters email to WB on 6 June
2017
31. Send to the WB the final LARAP document for package
05 signed by the relevant Government authority. PMU and CTC.
Done March 10, 2017
Western I ndonesia National Roads I mprovement Project 6 - 3
32. Send to the WB the permission letter from the Forestry
Department for package 05. PMU and CTC.
Under administration process in Forestry
Department. Early of Sep 2017
33. Contract the appraisal team for package 08, 20, and 21
to reassess the affected assets. PMU and CTC.
Done 34.
Request the additional budget necessary to carry out all LARAPs compensation payments in 2017.
PMU. Done
35. Submit to the WB LARAPs monitoring reports for
packages 07, 08, 12, 13, 14, 15, 17, 20, and 21. PMU and CTC.
• Package 13: End
April 2017 •
Packages 14: Mid- May 2017
• Packages 07, 08, 12:
End May 2017 •
Packages 15, 17, 20, 21: No date
provided yet 36.
Send to the WB the LARAP implementation report for the remedial action in package 05.
PMU and CTC. Delayed
• End of May 2017
37. Completely follow up on the FY2015 audit findings, and
send report to the WB. PMU and CTC.
Done 38.
Submit to the WB the 2016 financial audit report. PMU and CTC.
June 27, 2017 •
June 27, 2017 39.
Submit to the WB the quarterly IFR for the period October to December 2016.
PMU. Done
March 20, 2017 40.
Submit to the WB the quarterly IFR for the period January to March 2017.
PMU. May 15, 2017
• May 15, 2017
41. Request additional counterpart funds for the 2017
implementation. PMU.
Done 42.
Send to the WB the TFAC response for packages 20, 21, 14
PMUDSC CTC.
• Package 20: June
1, 2017 •
Packages 21 and 14: June 15, 2017
43. Inform the WB when we will receive the follow up to
TFAC findings for packages 3 never received a feedback - concrete drainage broken, asphalt start waving,
and 2 asphalt already broken. •
Mid-May 2017.
44. Send to the WB the TFAC response for packages 05, 06,
08, 13, 15, and 17. PMUDSC
CTC. •
Package 05: Done March 31, 2017
• Package 06: Done
March 20, 2017 •
Package 08: Done March 31, 2017
• Package 13: Done
March 20, 2017 •
Package 15: Done March 31, 2017
• Package 17: Done
March 20, 2017 45.
Send to the WB informally the draft restructuring proposal.
PMUCTCWB. •
June 2017 46.
Next supervision mission document progress in terms of cancelled component C
WB •
August 2017 47.
Submit regularly to the WB the quarterly progress reports.
PMU. This activity must be
carried out every calendar quarter.
48. Update the newsletter quarterly, including the list of
contracts, implementation progress, project related workshops, and number, typology and status of
PMU. This activity must be
carried out every calendar quarter.
Western I ndonesia National Roads I mprovement Project 6 - 4
6.1.3 Performance Indicators
Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be
calculated annually. The set indicators are describing in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank.
The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road user costs
is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition, a project
restructuring is being processed which should bring the project largely back on track. The PMU provided an update on the achievement of the indicator targets. There has been
relatively good progress on three of the five intermediate indicators. For one of the remaining intermediate indicators on bridge improvement, progress is expected within the
next semester. The last intermediate indicator related to institutional strengthening will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC
carried out static traffic counts in March 2015 and confirmed that the original indicator targets are adequate. The mission refined a few indicators definitionsbaselines and
updated some indicator targets to take into account the project implementation delays. These changes will be reflected in the upcoming project restructuring.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the
targeted 10,347 vehicles per day in 2013. Shown in Table 6.1 is the comparison between
target and actual estimated AADT.
Table 6.1 Year Targeted
AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
Appendix I shows the updated WINRIP Performance Indicators.
complaints. 49.
Send the quarterly newsletter to the civil society forum in each project province in hard copy or through an
electronic mailing system. PMU.
This activity must be carried out every
calendar quarter.
Western I ndonesia National Roads I mprovement Project 6 - 5
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during May 2017 are as follows:
• Preparation of Monthly Progress Reports.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from project
site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU and DSC. •
Preparing the draft of outgoing letter for PMU and PIU. •
Submitted various Reports to PMU concerning environmental, the status of LARAP implementations and Site Visit Reports of each Specialist who conducted site inspection.
• Monitored the actual construction progresses of the on-going contract packages and advised PMU
of the current situations of the sub-projects. •
HIV-AID Socialization for package No.16 Mey 15, 2017. •
Fact Finding work accident in the Package No.15. •
Conducted Road Safety Audit during construction for Package No. 11. •
Attended show cause meeting Package No.7 and No.21 May 22, 2017. •
Preparing Explanatory Note of Loan Restructing and Time Extension of Loan Closing date. •
Attended Quarterly Meeting with BAPPENAS May 9, 2017. •
TFAC inspection Packages No.5 and 15, Packages No. 7, 8 12, Packages No. 13 17.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting.
Western I ndonesia National Roads I mprovement Project 6 - 6
The DSC will also be responsible for quality assurance of materials and workmanship, certifying whether or not contractors have achieved the required results, as well as documentation and
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Study on Development of Slope Stabilization Design and Management
This component consists of technical assistance for analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope
protection design and management.
6.3 Anti Corruption Issues
6.3.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
Procurements process on key procurement steps including Pre-Bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial
complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Officer has a
Western I ndonesia National Roads I mprovement Project 6 - 7
major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been
provided necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contract point for
complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to
enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display
critical information on WINRIP to enhance both internal and external monitoring of the project
6.3.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 18 packages was finish in November 2015. One
package package: 10 Simpang Empat - Air Balam was considered failed auction.
The activity of CROs was finish on September 2016 by the announcement of last bidding of package 16 Seblat
Ipuh in Begkulu Province The activities progress of Community Representative Observers CROs from January 2013 until
September 2016, as shown in Appendix H1. 6.3.3 Third Party Monitoring TPM
The Third Party Monitoring TPM activity during May 2017 as is below:
Develop Report of Preparatory Training for TPM of package 16 Sebelat - Ipuh in Bengkulu that was carried out, on April 27, 2017.
Develop Evaluation Report on Implementation of Third Party Monitoring TPM from the project
beginning up to May 2017
Prepare draft Special Report of the Implementation of Anti-Corruption Action Plan ACAP as a part of draft CTC WINRIP Final Report or Project Completing Report.
Prepare the response to Supreme Audit Board Badan Pemeriksa Keuangan BPK Republic of
Indonesia findings on funding the Third Party Monitoring from Provisional Sums. The activities progress of the Third Party Monitoring TPM from January 2013 until May 2017, as
shown in Appendix H2. 6.3.4
Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP
Western I ndonesia National Roads I mprovement Project 6 - 8
http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are four main
components as follows:
Data Entry.
Complaint Registration.
Complaint Assessment.
Field Clarification and Analysis.
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site has ready to be operated. However these applications still continuously to be refined by considering input from various parties.
The CHS team has been monitored and noted the public complaints via website of Sytem Informasi Pemantauan Proyek SiPP Project Monitoring Information System and WINRIP website.
The activity on Complaint Handling System during May 2017 as follows: During May 2017, the Complaint Handling Unit of PMU and the Community Development of CTC has
not received any complaint from the public, but should be answer the complaints of April 23, 2017 from Mr. Buyung Fajri Non-Government Organization JEJAK regarding the implementation of
WINRIP Packages No.21 Lubuk Alung Kuraitaji on subject ignores the road users safety, lack of
periodic maintenance re-condition of road; and the lack of traffic management on temporary traffic signs and flag man in the working areas.
The Complaints Handling Mechanism System CHS Activities is shown in Appendix H3. 6.3.5. Public Disclosures Publication
Publication and disclosure is an attempt to increase transparency of information to the public, so the public can easily to access information about the project WINRIP. Some components of
publication and disclosures are as follows: a announcing the information about the project through dissemination activities and provision the leaflets, b installation of the project information boards,
c the provision of space project information booth, d providing important information that can only be accessed by public with submitted an officially applications to the authorities, and e the
provision of information in the website which can be accessed via the internet. The Community Development Team has sent the CRO s activities and Third Party Monitoring TPM
activities and has been up load to the website of WINRIP.
All data and report documents of the Community Development activities on Community Representative Observers CROs for 19 packages 01, 02, 03, 04, 05, 06, 07, 08, 10, 11, 12,
13, 14, 15, 16, 17, 19, 20 and 21 has been uploaded on the website of WINRIP.
The Third Party Monitoring TPM for all of 19 packages was completed selected appointed and all of the TPM s data has been entry uploaded to the website of WINRIP 01, 02, 03,
04, 05, 06, 07, 08, 10, 11, 12, 13, 14, 15, 16, 17, 19, 20 and 21.
Western I ndonesia National Roads I mprovement Project 6 - 9
Review and identify the changing of Project Management Manual PMM.
The Information Management Specialist has been updated the WINRIP website due to the
PMU request to more simple, completed the information, and easy to accesses. The Community Development Team activity during May 2017 relatively minor activity on publication
and disclosures only support PMU Satker PAP2PHLN to response the BPK finding of the funding the TPM from Provisional Sum of CTC WINRIP s Contract.
The Works Activities for Publication Disclosure is shown in Appendix H4.
6.3.6. Action Plan for Next Months June 2017
The Activities plan for future months, in order of priority are as follows:
The first stage of monitoring field visit by TPM for package 15 Sibolga Batas Tapanuli
Selatan and second stage monitoring of package 05 Simpang Rampa Poriaha in North
Sumatera Province.
The second stage of monitoring field visit by TPM for package 13 simpang Rukis Tanjung
Kemuning in West Bengkulu Province.
6.4 Road Safety Audit
6.4.1 Activities during This Month May 2017
The Road Safety activities of this month are: 1. Regularly Road Safety Design check at the office.
2. Package 15 Sibolga Bts. Tapsel Tragic accident collecting information, 9-10 May, 2017. 3. Road Safety Audit at PHO Stage Package 17 Simpang Gunung Kemala
Pugungtampak, 16 19 May, 2017.
6.4.2 Current status of the project for technical field as of May 2017
The Details of Program of Road Safety Audit as of the end of May 2017 are shown in the table on
Appendix B. 6.5 Management Information System
An error occurred on the local network at the office of CTC-WINRIP that impact in changes in the list of IP Addresses every PC desktop including the WINRIP-Storage server. These
changes resulted in WINRIP Cloud server can not be accessed online. Then we reorganized and restore the IP Address of WINRIP-Storage server to the initial
setting. That the cloud server can be accessed back online. WINRIP cloud server can also be accessed using a smartphone with installing My Cloud
applications on Google Play Store. And start the My Cloud application with login as usual. Then the WINRIP-Storage server can be accessed online in your smartphone.
Western I ndonesia National Roads I mprovement Project 6 - 10
Regarding to document update, the DMS application is still online well. And upload activities into the DMS database continues as usual. Then number of files that have been uploaded to
increase rapidly. The data that has been uploaded to the DMS database until the end of May
2017 are: 796 records of letters and 456 records of documents. 6.5.1 Building The Cloud System
1 Background
When we are on site, we often want to download a file from the local server in the office. This can be done by connecting the local server into the internet using a cloud system. Then
all of personnels can access the local server by using LAN network, and the others can access the server by using a cloud system.
2 Objectives
• Facilitate to access the local server using either a LAN network and using a cloud
system. •
Easily share files between the CTC personnels and other parties outside. •
Accelerate of updating the data between the CTC with the PMU.
3 How to connect to the WINRIP-Storage server with a cloud system
Here is how to access the WINRIP-Storage server using cloud system: 1
Connected to the internet and run browser Chrome, Firefox, IE
2 Type the address of CTC-WINRIP cloud.
URL: cloud.winrip-ibrd.com Username: xxxxxxxxgmail.com
Password: xxxxxxxxxxxx
Western I ndonesia National Roads I mprovement Project 6 - 11
3 Click the [CTC] folder
4 Select the folder of CTC personnel
5 Then click the file name to download it.
4 Security certificate error
The WINRIP-Storage cloud server running on https system with a high security level. If there is an error message to access the server, then perform the following steps:
1 Select and click the option number 3.
Accept your devices security certificate.
2 Click the button [Continue]
Western I ndonesia National Roads I mprovement Project 6 - 12
3 Click the link [ADVANCED]
4 Click the link [Proceed to winrip-
storage.device.1075507.wd2go.com unsafe]
6.5.2 DMS Statistic
Today the DMS application already stored many file of Letters and Documents. And the next days will be more files are stored in the DMS database. At the end, it is expected to store all
of files that related with WINRIP project. Below is the number of Letter files that have been stored in DMS database, updates until the
end of May 2017. This Letter statistics have sorted by Package.
Western I ndonesia National Roads I mprovement Project 6 - 13
10 20
30 40
50 60
70
P 1
K ru
i - B
ih a
P 2
P a
d a
n g
S a
w a
h -
S p
E m
p a
t
P 3
M a
n g
g o
p o
h -
P a
d a
n g
S a
w a
h
P 4
I p
u h
- B
a n
ta l
P 5
S p
R a
m p
a -
P o
ria h
a
P 6
P a
sa r
P e
d a
ti -
K e
rk a
p
P 7
I n
d ra
p u
ra -
T a
p a
n
P 8
B ts
K o
ta P
a ria
m a
n -
M a
n g
g o
p o
h
P 9
R a
n ta
u T
ij a
n g
- K
o ta
A g
u n
g
P 1
S p
E m
p a
t -
S p
A ir
B a
la m
P 1
1 B
a n
ta l -
M u
ko m
u ko
P 1
2 K
a m
b a
n g
- I
n d
ra p
u ra
P 1
3 S
p R
u kis
- T
j K e
m u
n in
g
P 1
4 P
a in
a n
- K
a m
b a
n g
P 1
5 S
ib o
lg a
- B
a ta
s T
a p
se l
P 1
6 S
e b
la t
- Ip
u h
P 1
7 S
p G
n K
e m
a la
- P
g T
a m
p a
k
P 1
8 M
u ko
m u
ko -
B ts
S u
m b
a r
P 1
9 L
a is
- B
in tu
n a
n
P 2
L u
b u
k A
lu n
g -
S ic
in cin
P 2
1 L
u b
u k
A lu
n g
- K
u ra
it a
ji W
IN R
IP 36
28 61
25 15 17
11 7
6 16
12 12 6
8 5
4 14
2 2
66
Package
Letter Statistic
Sorted by Package
And here are the number of Document files that have been stored in DMS database, updates until the end of May 2017. This Document statistics have sorted by Document Type.
6.6 Quality Assurance
In the month May, Quality Assurance Engineer has visited three periods, the first period in Sibolga for package 05 and package 15 from 11 may to 13 may 2017, the second period in
Padang for package 08, package 07 and package 12 from the date of 15 may up to 19 May 2017, the third period in Bengkulu and Lampung for package 13 and package 17 from 21
May to 24 May 2017. The third visit of this period is to participate with TFAC mission from WB.
Appendix D shows the activities of the Quality Assurance Engineer during this period.
6.7 Project Risks and Mitigation Measures
6.7.1 Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected the procurement of
AWP-2 and AWP-3 sub-projects. The DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has then been instructed by DGH to
review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
Western I ndonesia National Roads I mprovement Project 6 - 14
6.7.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustments •
Contract Amendments Additive or Deductive Variations •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report, however CTC prepared revised cost
estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A revised factor from 10 has been reduced to 5 for both additional cost
components is applied on the original cost.
6.7.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence of contractors shall be considered at the time of
bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors:
• Ensuring that supervision staff levels are fully manned with competent, honest,
qualified and experienced personnel. •
The provision of properly equipped laboratories with properly trained operators for each package.
Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC and the Quality Assurance Engineer from CTC.
6.8 Training to Support Project Implementation
Not performed for this month.
Western I ndonesia National Roads I mprovement Project 7 - 1
7 CURRENT ISSUES AND FOLLOW-UP ACTIONS
PACKAGE CURRENT ISSUES
FOLLOW-UP Actions
01 Krui - Biha Road damaged by settlement land slide in the Sta 6+300
and Sta 6+400 have not been repaired. WB requires the proposal for how to repair and the design for
handling the road settlement. Discussion and determination should be made with the relevant parties whether the cost of the
design is to be dealt with the provisional sum of package 17 who is the same contractor and the nearest package because of the
KPPN fund closed for package No.1 or not.
02 Padang Sawah - Sp.Empat
TFAC findings was noticed on February 7, 2017. •
Remedial works had been instructed to the contractor but, no actions have been made yet by Contractor.
• Balai office will take a strong action to Contractor.
03 Manggopoh - Padang sawah
The contract Amendment has not been made for the final quantity of the works.
Since the Pre-Audit of BPKP was agreed, the amendment will be in process soon.
TFAC findings was noticed on February 23, 2017. •
Remedial works had been instructed to the contractor but, no actions have been made yet by Contractor.
• Balai office will take a strong action to Contractor.
05 Simpang Rampa - Poriaha
The design of cut slope based on geotechnical investigation.
Geotechnical consultant is preparing the design based on boring data.
Amendment of the extension of time and changes of the contract value.
To be prepared by the contractor. Renewal of permit for protection area 1.59km.
Balai II, Medan is in process for applying LPPKH. 07 Indrapura
Tapan The Amendment of 4 km additional works.
Under process in Balai Office. 08 Bts.Pariaman-
Manggopoh The Amendment of 4 km overlay as additional works.
Under process for technical justification with Balai Office. 10 Sp. Empat
Air Balam The cancellation of package.
After cancellation, the proposal for the loan restructuring and the extension of loan closing date will be prepared.
