Western I ndonesia National Roads I mprovement Project 6 - 7
The implementation of the 5
th
IFR Interim unaudited Financial Report was held in Grand Zuri Hotel, Jl. Thamrin No. 27 Padang, in two effective days, from July 20
through Julyl 21, 2016. .
The target groups of this training were all personnel involved in preparing IFR report,
such as the Treasurers and the Financial Staffs of Satkers , the PPK, Assistant to Treasurer, and PPK s Financial Staffs working for WINRIP. This class of IFR Training was
mainly for those officialspersonnel related to three road packages located in West Sumatera province; i.e: packages 14, 20, and 21.
Two more packages from North Sumatera province were then included as target groups.
This was required, because of staff replacement andor delay of the project. Those two packages were package 05 Simpang Rampa
Poriaha and package 15 Sibolga Batas
Tapsel under the PPK 12, Satker PJN Regional II North Sumatera. The training was then addressed to five 5 packages, involving four 4 PPKs and three 3 Satkers PJN..
Twenty-eight 28 prospective participants were invited from Satkers and PPKs related to
the five 5 packages mention above: 14, 20, and 21; West Sumatera and 05, 15 North Sumatera, that were Satker PJN I, Satker PJN II, PPK 06, PPK 10, PPK 14 West
Sumatera and Satker PJN II, PPK 12 North Sumatera
The training was officially opened by the Head of the DGH Regional Implementation
Agency II Kepala Balai Besar Pelaksanaan Jalan Nasional II BBPJN II Padang, represented by the Head of PSP3 Division, Ir. Kamal Abdul Nasser, MT, MM.
Twenty-six 26 persons actually attended the training 92,86, as shown in the
following table overleaf.
T H E 5
t h
I F R T R A I N I N G P A R T I C I P A N T S P a d a n g , 2 0
2 1 J u l y 2 0 1 6 Satker PPK Package
Groups of Prospective Participants Invited Invited
Attende d
Remarks
.S a
tk e
r PJ
N R
e g.
I
W es
t S um
at er
a Pr
ov in
ce
Financial Staff of Satker PJN Wilayah I West Sumatera
2 2
PPK 06
Package
20
Lubuk Alung
Sicincin
PPK 06 , Satker PJN Wil. I , West Sumatera 1
1
Ass. Treasurer Bendahara Pembantu Pengeluaran BPP
1 -
Head of Admin. Financial Staff of PPK 06
2 2
Financial Staff of Package 20: Lubuk Alung Sicincin
2 2
PPK 10
Package
21
Lbk Alung Kuraitaji
Financial Staff of PPK 10, PJN I West Sumatera
2 2
Financial Staff of Package 21: Lubuk Alung Kuraitaji
2 -
S ub Total S atker PJ N I :
12 9
Western I ndonesia National Roads I mprovement Project 6 - 8
S a
tk e
r P
JN R
e g
. II
W es
t
Su m
at er
a P
ro v.
Financial Staff of Satker PJN Wilayah II West Sumatera
2 2
PPK 14
Package
14
Painan - Kambang
PPK 14, PJN Wil. II Prov. Sumatra Barat 1
1
Bendahara Pembantu Pengeluaran BPP PPK 14
1 -
Ka.TU Staf Keuangan PPK 14 2
3
Staf Keuangan Paket 14 Painan Kambang 2
2 S ub Tota l S atker PJ N II :
8 8
Sa tk
er P
JN R
eg . I
I
N o
rt h
S u
m at
er a
P ro
v. PPK
12
Package
05:
Simpang Rampa
Poriaha Packaget
15:
Sibolga Bts Tapsel
Financial Staff of Satker PJN Wilayah II North Sumatera
1 2
PPK 12, PJN Wil. II Prov. Sumatra Utara 1
-
Bendahara Pembantu Pengeluaran BPP PPK 12
1 1
Ka.TU Staf Keuangan PPK 12 1
1
Staf Keuangan Paket 05 Sp. Rampa Poriaha 1
-
Staf Keuangan Paket 15 Sibolga Bts. Tapsel 1
- S ub Tot al S atk er PJN II N orth S um atera :
6 4
BALAI BESAR PELAKSANAAN JALAN NASIONAL BBPJN II PADANG : √ OfficialStaff of BBPJN II Padang :
2 3
S ub Tot al B BPJN II Pa dan g :
2 3
SAT KER PAP2 PHLN √ OfficialStaff of SatkerPAP2PHLN:
-- 2
S ub Tot al S atk erPAP2PHLN Pad an g : 2
Grand Total : 28
26 92,86
The CTC Financial Management Specialist, Mr. Y.D. Tarwanto, acted as the Main
FacilitatorInstructor of this training, assisted by Assistants in handling the practice session in preparing report using standard forms and computerized, as follows:
Training FacilitatorsTraners No
N a m e Position
Tasks 1
Y.D. Tarwanto Financial Management Specialist
Main Facilitator 2
Tedi Okta Pratama Data Manager
Ass. Facilitators for Practice sessions
3 Triwulandari
Ass. Financial Management Spec.
6.3.3 Progress
The 5
th
IFR Training delivered In 20 21 July 2016. Twinty-eight 28 prospective
participants were invited, and twenty-six 26 persons attended the training. It meant achieving a 92,86 attendance rate..
Western I ndonesia National Roads I mprovement Project 6 - 9
The two other trainings: PMM Application Training and RKPPL Training, have been
prepared to be delivered in August and September 2016 respectively..
6.3.4 Activities Plan for next month August 2016
Continuing to update the PMM related to the new organization structure of the Ministry
of Public Works and Housing as well as the DGH new regulation, NCB procurement , and the experiences of implementing the project up to now as required, to have a Final Draft
of PMM Revision 2.
Continuing to ask for confirmation of the mobilization of contractors and consultants
staff of the respective packages for scheduling the implementation of the related training programs.
Making preparation of the implementation of training programs for the rest packages.,
as being scheduled.
Implementing the Training for Application of PMM in the end week of August 2016. Two
PMM Application Training would be combined in the same event of delivery in Padang. Those would be the 4
th
PMM Application Training for package 07, 08, 12 and the 5
th
PMM Application Training for packages 14, 20, and 21.
6.4 Anti Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are to implement the of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial
complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure
Western I ndonesia National Roads I mprovement Project 6 - 10
independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-
active in resolving issues when such a matter arises. The Community Development Officer has a major role in monitoring performance and assists PMU in the set-up and follow-through of the
Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been provided necessary information in the Project Implementation Plan PIP, Project Management
Manual PMM on their website, and in the bidding documents, such as contract point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the
Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide
guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 19 packages was finish on November 2015.
In
July 2016 the CROs for Packages 10 and 16 are awaiting the issuance of the announcement of
the tender winner of the World Bank and MPW, and this document is for the attachment of their Observing Report on Bid-Opening process.
The activities progress of Community Representative Observers CROs from January 2013
until July
2016 , as shown in Appendix H1.
6.4.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during July 2016
was as follow:
Community Development team was monitored the TPM activity on package 17 Simpang Gunung Kemala
Pugung Tampak in Lampung Province, on July 27 - 29, 2016. The monitoring activities agenda was as included, coordination with Head of Administration of
PPK 08 Ms. Nuraini Nurharyanto, ST, MT because the PPK was trip to the project location with PMU and CTC Team. Coordination subject is about TPM first monitoring plan, therefore they
