Western I ndonesia National Roads I mprovement Project 6 - 15
Component 2. Component 3 and 4 have not been implementation. Then there is no document that can be produced for both Components. The layout arrangement as
illustrated below.
In addition, each container box will contain the appropriate documentation to its components. For documents of Component 1 is contains the following documents:
• Letter
• DED
• Environment
• Social
• Procurement
• ACAP
• Road Safety Audit
• Quality Assurance
• Finance
• Contract
• Physical Progress
And for container box that contain documents of Component 2 are lists the following documents:
Western I ndonesia National Roads I mprovement Project 6 - 16
• Letter
• Contract
• Report
• Audit
5 Schedule to Collecting of Documents
The collection of hard copy documents and reports starting from now until the end of WINRIP project at the end of 2017. This activities are done in a gradual way to reduce
workload at the end of the project.
6 Task to be Performed
All of documents and reports that have been produced must be retain one copy for archive. Then we need cooperation from all specialists, assistants and supporting staff in order
independently to submit an archive document to the database administrator. Then the database administrator will store the archived documents in the box file cabinet.
6.6.2 DMS Statistic
Today the DMS application already stored many file of Letters and Documents. And the next days will be more files are stored in the DMS database. At the end, it is expected to store all
of files that related with WINRIP project. Below is the number of Letter files that have been stored in DMS database, updates until the
end of June 2016. This Letter statistics have sorted by Package.
M o
n th
ly P
ro g
re ss
R e
p o
rt
Ju ly
2 1
6
W e
st e
rn I
n d
o n
e sia
N a
tio n
a l R
o a
d s
Im p
ro v
e m
e n
t P
ro je
ct 6
- 1
7
1 2
3 4
5 6
7 P1 Krui - Biha
P2 Padang Sawah - Sp Empat P3 Manggopoh - Padang Sawah
P4 Ipuh - Bantal P5 Sp Rampa - Poriaha
P6 Pasar Pedati - Kerkap P7 Indrapura - Tapan
P8 Bts Kota Pariaman - Manggopoh P9 Rantau Tijang - Kota Agung
P10 Sp Empat - Sp Air Balam P11 Bantal - Mukomuko
P12 Kambang - Indrapura P13 Sp Rukis - Tj Kemuning
P14 Painan - Kambang P15 Sibolga - Batas Tapsel
P16 Seblat - Ipuh P17 Sp Gn Kemala - Pg Tampak
P18 Mukomuko - Bts Sumbar P19 Lais - Bintunan
P20 Lubuk Alung - Sicincin P21 Lubuk Alung - Kuraitaji
WINRIP 3
6 2
8 6
1 2
5 1
5 1
7 1
1 7
6 1
6 1
2 1
2 6
8 5
4 1
4 2
2 6
6 P
a ck
a g
e
Let ter
S ta
tis tic
So rt
e d
b y P
ac kag
e
A n
d h
e re
ar e
th e
n u
m b
e r o
f D
o cu
m e
n t fi
le s
th at
h av
e b
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n st
o re
d in
D M
S d at
ab a
se , u
p d
at e
s u
n til
th e
e n
d o
f Ju
n e
2 1
6 . T
h is
D o
cu m
e n
t st at
is tic
s h
a ve
s o
rt e
d b
y D
o cu
m e
n t T
yp e
.
1 2
3 4
5 6
7 7
3 8
6 6
3 3
1 5
1 3
6 8
1 8
1 2
8
8
D o
cu men
t S ta
tis tic
So rt
e d
b y Do
cu m
e n
t T yp
e
D o
cu m
e n
t T yp
e
W IN
R IP
W e
b si
te A
p p
lic at
io n
P ro
gr e
ss ar
e sh
o w
n in
A p
p e
n d
ix G
.
Western I ndonesia National Roads I mprovement Project 6 - 18
6.7 Quality Assurance
During the period July 2016 the Quality Assurance Engineer conducted final review of TFAC Comformance Reports for submission to World Bank.
Appendix D shows the activities of the Quality Assurance Engineer during this period.
6.8 Project Risks and Mitigation Measures
6.8.1 Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected the procurement of
AWP-2 and AWP-3 sub-projects. The DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has then been instructed by DGH to
review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.8.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustments •
Contract Amendments Additive or Deductive Variations •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report, however CTC prepared revised cost
estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A revised factor from 10 have been reduced to 5 for both additional
cost components is applied on the original cost.
6.8.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence of contractors shall be considered at the time of
bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors:
• Ensuring that supervision staff levels are fully manned with competent, honest,
qualified and experienced personnel. •
The provision of properly equipped laboratories with properly trained operators for each package.
Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC and the Quality Assurance Engineer from CTC.
Monthly Progress Report July 2016
Western I ndonesia National Roads I mprovement Project 7 - 1
7 ISSUES and RECOMMENDATIONS
7.1 Current Situation
The main issues during this month of July 2016 are as follows: a The big negative slippage behind schedule ranging from -11.28 to -42.93 of four 4
on-going construction sub-projects, Packages 5, 6, 11 and 13. b Delayed procurement process and issuance of Notice to Proceed will affect the twenty
four 24 months time of completion of Contract Packages 10 and 16. If the Contract Packages could not get started soon, the completion dates will keep on stetching farther
beyond the expiry date of the loan agreement on December 31, 2017.
c For almost five 5 months now since the 2
nd
week of March 2016, there was no regular Team Leader of the Design Supervision Consultants DSC as he is on indefinite leave of
absence due to serious ilness. d Failure of Package 4 Contractor to hand over the Project to the Employer inspite of the
extension of the completed date from January 9, 2016 to April 8, 2016.
7.2 Actions Required
a Four 4 of the on-going construction packages are on critical situation due to big negative progress slippages which may affect the timely completion of the projects.
Design Supervision Consultant DSC shall closely monitor, preferably on a weekly basis, the Contractors progress output once the pending Contractors request for time
extensions are granted and approved. Contractors shall prepare a Catch-Up Schedule on how to complete the remaining works within the extended contract time. High level
management meeting is urgently suggested to address the issues behind the delayed work progress.
b Processing time up to the issuance of Notice To Proceed shall be prioritized and expedited in order to minimize the completion dates from going farther beyond the
December 31, 2017 loan closing date. c BALAI II as the other part of the contracting parties with Renardet the Engineer of the
WINRIP Projects shall have to clarify from the Company how soon the current Team Leader will remobilize to the site.
d Failure of the Contractor to deliver the Project to the Employer on the designated Provisional Hand Over PHO date on April 8,2016, it is recomended that the liquidated
damages shall be applied until the time the Contractor hand over the Works.
Monthly Progress Report July 2016
Western I ndonesia National Roads I mprovement Project 8 - 1
8 CORRESPONDENCES
During the period the CTC received and issued letters. Lists of letters received and issued are shown in Appendix J.
