Western I ndonesia National Roads I mprovement Project 6 - 10
independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-
active in resolving issues when such a matter arises. The Community Development Officer has a major role in monitoring performance and assists PMU in the set-up and follow-through of the
Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been provided necessary information in the Project Implementation Plan PIP, Project Management
Manual PMM on their website, and in the bidding documents, such as contract point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the
Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide
guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 19 packages was finish on November 2015.
In
July 2016 the CROs for Packages 10 and 16 are awaiting the issuance of the announcement of
the tender winner of the World Bank and MPW, and this document is for the attachment of their Observing Report on Bid-Opening process.
The activities progress of Community Representative Observers CROs from January 2013
until July
2016 , as shown in Appendix H1.
6.4.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during July 2016
was as follow:
Community Development team was monitored the TPM activity on package 17 Simpang Gunung Kemala
Pugung Tampak in Lampung Province, on July 27 - 29, 2016. The monitoring activities agenda was as included, coordination with Head of Administration of
PPK 08 Ms. Nuraini Nurharyanto, ST, MT because the PPK was trip to the project location with PMU and CTC Team. Coordination subject is about TPM first monitoring plan, therefore they
pleaded for help from the PPK to communicate with the Supervision Consultant and Contractor so that in monitoring implementation in the project site to obtain information optimally. The
PPK really support that the monitoring from TPM be helpful in the smooth implementation of the project.
After coordination meeting with PPK 08 the Community Development Team continued meeting with TPM Team of Package 17 to discuss about:
Western I ndonesia National Roads I mprovement Project 6 - 11
1. Scope of monitoring activities of TPM. 2. TPM monitoring plan to Package 17 and preparing the site visit schedule.
3. Explain of how to carry out the monitoring on three aspects as follows: project implementation management based on FIDIC, technical and methodology of construction
works, environmental and social aspect of projeck implementation. 4. Explain of how to preparing the site visit reports based on monitoring results of above
aspects. 5. Explain of how to preparing the financial reimbursement reports
Note of TPM activities until July 2016:
•
The TPM for Package 01 has been sent the field monitoring report of 1
st
, 2
nd
and 3
rd
stage to PMU and has been checked and reviewed by CTC WINRIP and the invoice team of
Satker PAP2PHLN. Now ongoing send to PT. Perentjana Djaja to have to reimburse.
•
The TPM for Package 02 has been prepared field monitoring report of 1
st
and 2
nd
stage, and has been reviewed by Community Development team, and the 3
rd
stage report ongoing prepare and shall be sent to PMU as soon as possible.
•
The TPM for Package 03 has finished their field monitoring report of 3
rd
stage, and has been check and reviewed by Community Development team and the invoice team of
Satker PAP2PHLN. Now ongoing reimbursement process.
•
The TPM for Package 04 has finished their field monitoring report of 3
rd
stage, and has been sent to PMU, ongoing check and reviewed by Community Development team and
the invoice team of Satker PAP2PHLN. Now ongoing reimbursement process.
•
The TPM for Package 06 and Package 11 has finish of reimbursement process of 1st monitoring stage and ongoing prepare of 2nd report, and shall be sent to PMU as soon as
possible.
•
The TPM for Package 19 has sent the invoice report of 1st monitoring stage to PMU and ongoing check and review by CTC, but they did not sent field monitoring report.
The activities progress of the Third Party Monitoring TPM from January 2013
until July 2016
, as
shown in Appendix H2. 6.4.4
Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP
http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are four main
components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Clarification and Analysis.
