Monthly Progress Report August 2013
Western I ndonesia National Roads I mprovement Project 35
6.4 Anti Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti- Corruption Measures, and Monitoring their Effectiveness. Provide assistance as
required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption
Action Plan ACAP agreed between the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken: Selection of Community Representative Observers CROs of civil society
groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the
announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the
attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress
of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of
follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry
of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-
Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community
Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU
for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan
PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail address,
phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance
accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW
official website will display critical information on WINRIP to enhance both internal and external monitoring of the project
Monthly Progress Report August 2013
Western I ndonesia National Roads I mprovement Project 36
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs during August 2013, was adjusted and supported the progress of
procurement activities.
The activities have been done during August, 2013 was monitored and examined of the CRO’s Report on the monitoring and observation of Bid Submission and Bid
Opening activities for four packages of Annual Works Program - 1 AWP-1 WINRIP, which have been carried out on July 18, 2013.
The Progress of Community Representative Observers CROs activities from January 2013 and Works Plan is shown in Appendix F1.
6.4.3 Third Party Monitoring TPM
Selection of TPMs will be done by invite the UniversitiesColleges who interested to participate in Third Party Monitoring. The TPMs for the first four AWP-1 packages are
now being preparing, and will elected before signing the construction contracts.
Some steps of the selection of TPM activities have been done and the activities will be done for future time, are as follow:
Preparation the initial draft of ToR of selection the TPM. Providing the TPM selection guidelines.
Providing the Training Materials for the TPM. Sending the official letter from the Director of Planning as Chairman of PMU to
Head of BBPJN II III, about the Selection of TPM + TOR and Guidelines Document
Help the PMU on formulating the TPM Evaluation Team. Socialization of the TPM selection for AWP-1 packages.
Implementation of selection of the TPM for AWP-1 packages by TPM
Evaluation Team Delivery of the Training for elected TPM.
Approval process of elected TPM Signing of TPM contracts and mobilization of TPM.
During of August, 2013 the activities on TPM was completed the TOR of TPM’s selection and continued to providing the guidelines of TMP selection, as well as the
continuing development of training materials for the TPM. The progress on these activities, as shown in table 6.4.1 below:
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