Monthly Progress Report August 2013
Western I ndonesia National Roads I mprovement Project 41
6.9 Project Risks and Mitigation Measures 6.9.1
Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected to the
procurement of AWP-2 and AWP-3 sub-projects. As discussed previously above, the DED of several subprojects of WP-2 and WP-3 were prepared and completed by
respective P2JN. The CTC has then been instructed by DGH to review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.9.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustment •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report since the main program of the
loan civil works implementation has not yet been started with contract sign.
6.9.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence or otherwise of contractors
shall be considered at the time of bid evaluation and prior to the award of any contract.
The quality of supervision however is influenced by the following factors: •
Ensuring that supervision staff levels are fully manned with competent, honest, qualified and experienced personnel.
• The provision of properly equipped laboratories with properly trained
operators for each package. Package supervision comes under the responsibilities of the immediate supervision
teams and the relevant DSC but the Quality Assurance Engineer from CTC, when mobilized, will periodically monitor their performance.
Monthly Progress Report August 2013
Western I ndonesia National Roads I mprovement Project 42
7 ISSUES and RECOMMENDATIONS
7.1 Current Situation
The main issue during August 2013 is still the procurement of four 4 packages under AWP-1. The committees had finished their Bid Evaluation Report BER and CTC also
had made consolidated report for all packages. Proposed BER had been sent to the World Bank for approval.
The existing road conditions of the four packages under AWP-1, which are predicted being deteriorated rapidly by the traffic during almost a year, shall be anticipated.
Another issue is establishment and mobilization of the Design and Supervision Consultant DSC especially the Design Team. The DEDs for AWP-2 and AWP-3
packages, including the 7 packages under CTC review at the current time, shall be completed soonest and the procurement can be started immediately.
7.2 Action Required
Based on the past experience when the Pokja need long time to prepared the AER, for this bidding stage hopefully the POKJA could be finalized the Bidding Evaluation Report
BER in sufficient time as scheduled with full support from CTC WINRIP.
It is required to immediately mobilize the Design Team of DSC contract signing process following up the contract signing on June 11, 2013.
Western I ndonesia National Roads I mprovement Project
Appendix A Overall Loan Progress
Exchange Rate : 1 equal to IDR 9,750
31 August 2013
Estimated Contractors or
Total Est. Budget
Starting Completion
Consultants Man-Month
WB + GOI Remarks
Date Date
Name Excl. the
PIP
Original Revised
Physical Man-Month
Physical Man-Month
Physical Man-Month
Supp. Staff
USD, Excl.VAT Excl. VAT
Excl. VAT
MM MM
MM
1 Betterment and Capacity
314,900,000.00 Expansion of National
Roads
1.A AWP-1
ICB DGH
81,630,000.00 Procurement process prequalification.
1.B AWP-2 and AWP-3
ICB NCB DGH
227,100,000.00 Detailed Engineering Design preparation.
1.C Contingency
- DGH
6,170,000.00
2 Implementation Support
16,000,000.00 2.A
Core Team Consultants CTC QCBS
DGH 6-Nov-12
15-Feb-16 PT. Perentjana Djaja
556 5,000,000.00
1,276,700.00 28.780
160.02 24.284
135.02 -4.496
-25.00 Ongoing
Joint Venture with Rp21,415,400,000.00
Yongma Engineering Co.Ltd. Or US equivalent total :
PT. Epadascon Permata 3,473,151.28
2.B Design Superv. Consultants
QCBS DGH
19-Jun-13 18-Nov-16
Renardet S.A. 1,068
10,000,000.00 820,600.00
1.342 14.33
0.780 8.33
-0.562 -6.00
Mobilization process. Joint Venture with
Rp51,818,705,000.00 PT Cipta Strada
Or US equivalent total : PT. Daya Creasi Mitrayasa
6,135,338.97
PT. Seecons PT. Yodya Karya
2.C Incremental Operating Cost
Varies PMU
1,000,000.00
Including Technical Audits 3
Road Sector Institutional 1,000,000.00
Development 3.A
Capacity Building for NCB
DGH 350,000.00
Preparation of TOR.
Disaster Risks Reduction 3.B
Capacity Building for NCB
DGH 350,000.00
Preparation of TOR.
Environmental Management 3.C
Capacity Building for NCB
DGH 300,000.00
Preparation of TOR.
Road Safety 4
Contingency for Disaster DGH
-
Risk Response 5
Unallocated DGH
18,100,000.00 Total
350,000,000.00 9,608,490.26
0.309 160.02
0.255 135.02
-0.054 -25.00
Appendix - A
OVERALL PROGRESS STATUS
Description
WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT WINRIP IBRD LOAN No. 8043-ID
Proc. Method
Category Planned
Actual Balance
PROGRESS
Respon- sibility
Contract ValueBudget Total WB + GOI
CTC
30-Nov-12 31-Dec-12
31-Jan-13 28-Feb-13
31-Mar-13 30-Apr-13
31-May-13 30-Jun-13
31-Jul-13 31-Aug-13
30-Sep-13 31-Oct-13
30-Nov-13
Team Leader 25-Mar-13
0.25 1.25
2.25 3.25
4.25 5.25
6.25 7.25
8.25 Senior Highway
1-Feb-13 1.00
2.00 3.00
4.00 5.00
6.00 7.00
8.00 9.00
10.00 Senior Proc
Senior Road Sft 1-May-13
1.00 2.00
3.00 4.00
5.00 6.00
7.00 Ass. TL
19-Nov-12 0.33
1.33 2.33
3.33 4.33
5.33 6.33
7.33 8.33
9.33 10.15
11.15 12.15
Highway Eng 19-Nov-12
0.33 1.33
2.33 3.33
4.33 5.33
6.33 7.33
8.33 9.33
10.15 11.15
12.15 Qualty Ass. Eng
1-Jul-13 1.00
2.00 2.82
3.82 4.82
Financial 19-Nov-12
0.33 1.33
2.33 3.33
4.33 5.33
6.33 7.33
8.33 9.33
10.15 11.15
12.15 Enviro
17-Dec-12 0.45
1.45 2.45
3.45 4.45
5.45 6.45
7.45 8.45
9.27 10.27
11.27 Socio
19-Nov-12 0.33
1.33 2.33
3.33 4.33
5.33 6.33
7.33 8.33
9.33 10.15
11.15 12.15
Proc. Speclt-1 Proc. Speclt-2
19-Nov-12 0.33
1.33 2.33
3.33 4.35
5.35 6.35
7.35 8.35
9.35 10.35
11.35 12.35
MIS 1-May-13
1.00 2.00
3.00 4.00
5.00 6.00
7.00 Comm.Devlp.
3-Jan-13 1.00
2.00 3.00
4.00 5.00
6.00 7.00
8.00 9.00
10.00 11.00
Total Prof 1.65
7.10 14.10
22.10 30.37
39.37 50.36
61.36 73.36
85.36 96.29
108.29 120.29
Ass. Highway Ass. Financial
19-Nov-12 0.33
1.33 2.33
3.33 4.33
5.33 6.33
7.33 8.33
9.33 10.33
11.33 12.33
Ass. EnvSocio 19-Nov-12
0.33 1.33
2.33 3.33
4.33 5.33
6.33 7.33
8.33 9.33
10.33 11.33
12.33 Ass. MIS
3-Jan-13 1.00
2.00 3.00
4.00 5.00
6.00 7.00
8.00 9.00
10.00 11.00
Ass. Comm. Dev 1-Feb-13
1.00 2.00
3.00 4.00
5.00 6.00
7.00 8.00
9.00 10.00
Ass. Proc-1 3-Jan-13
1.00 2.00
3.00 4.00
5.00 6.00
7.00 8.00
9.00 10.00
11.00 Ass. Proc-2
3-Jan-13 1.00
2.00 3.00
4.00 5.00
6.00 7.00
8.00 9.00
10.00 11.00
Total Sub Prof 0.66
2.66 7.66
13.66 19.66
25.66 31.66
37.66 43.66
49.66 55.66
61.66 67.66
Grand Total 2.31
9.76 21.76
35.76 50.03
65.03 82.02
99.02 117.02
135.02 151.95
169.95 187.95
Mobilized
Total Manmonth Up To
28-Feb-02
Contract Package
Original Add
Actual To Original To Add
days days
days
Constr. Escalation
T O T A L DIV0
- DIV0
DIV0 DIV0
DIV0 DIV0
109,670.00 Total
Contractors
Time Elapsed This Month
Eq.Rp.Million
Original
31 August 2013
To date
Addendum
Eq.Rp.Million Eq.Rp.Million
Eq.Rp.Million
To date
Appendix - A1
IBRD LOAN No. 8043-ID
Scheduled
TIME Contract Sum Incl. Tax
in Rp Million
Last Month
SUMMARY OF OVERALL PHYSICAL PROGRESS OF CIVIL WORK AWP-1 WESTERN INDONESIA NATIONAL ROADS IMPROVEMENT PROJECT WINRIP
Const.Period Accumulate Progress of Civil Works
