Working With Records Folders 7-7
You can undo these actions by choosing Set Dates then choosing Undo Obsolete in the Actions menu for the folder or on the Page menu of the
Record Folder Information Page
.
7.2.3.1 Canceling Folders
Use the previously described procedure to access the Set Dates menu to cancel a record folder directly, either after receiving a notification to do so as part of a
disposition instruction or ad hoc. When a record folder is canceled, its status becomes obsolete.
Select Cancel from the Set Dates menu. A prompt appears to enter a reason for the action. Enter a reason or leave the text box empty. Click OK to confirm. Click Cancel to
abort the entire action.
The Record Folder Information Page displays the date the record folder was canceled and also displays a corresponding obsolete date.
7.2.3.2 Expiring a Folder
Use the previously described procedure to access the Set Dates menu to expire a record folder directly, either after receiving a notification to do so as part of a
disposition instruction or ad hoc. When a record folder is expired, its status becomes obsolete.
You can also expire a record folder if you are a records administrator processing pending events that receive notification.
Select Set Dates then Expire. A prompt appears to enter a reason for the action. Enter a reason or leave the text box empty. Click OK to confirm. Click Cancel to abort the
entire action.
The Record Folder Information Page displays the date the record folder was expired.
7.2.3.3 Rescinding a Folder
Use the previously described procedure to access the Set Dates menu to rescind a record folder directly, either after receiving a notification to do so as part of a
disposition instruction or ad hoc. When a record folder is rescinded, its status becomes obsolete.
Select Set Dates then Rescind from a menu. A prompt appears to enter a reason for the action. Enter a reason or leave the text box empty. Click OK to confirm. Click
Cancel
to abort the entire action. The Record Folder Information Page displays the date the record folder was
rescinded.
7.2.3.4 Making a Folder Obsolete
There are certain actions that automatically cause a record folder to become obsolete:
■
Expire
■
Cancel
■
Rescind You can also mark a folder as obsolete without using one of these actions. Use the
previously described procedure to access the Set Dates menu to mark a record folder obsolete. When Set Dates then Obsolete is selected, a prompt appears to enter a
reason for the action. Enter a reason or leave the text box empty. Click OK to confirm. Click Cancel to abort the entire action.
7-8 Oracle Fusion Middleware Users Guide for Universal Records Management
The Record Folder Information Page displays the date the record folder was made obsolete.
7.2.3.5 Reversing a Folder’s Obsolete Status
