2-6 Oracle Fusion Middleware Users Guide for Universal Records Management
A classification specifies the security level of a classified content item. A classification guide provides default classification values for check-in pages.
Options can be chosen during the initial setup to insure that the system complies with the DoD 5015.2 standard including Chapter 4. The software has been certified by the
Joint Interoperability Test Command JITC to comply with that standard. A copy of the standard is available on the official web site of the Department of Defense,
Washington Headquarters Services, Directives and Records Division at
http:www.dtic.milwhsdirectives .
2.1.4.3 Non-Permanent, Transfer or Accession, and Reviewed Content
For disposition purposes, content is categorized into non-permanent, transfer or accession to NARA
, and subject to review. Most items fall into the non-permanent
category. Non-permanent items are usually destroyed after a retention period. Permanent items
are deemed important for continued preservation and are retained indefinitely for example, because of their historical significance.
Items can be scheduled for periodic reviews by authorized people. This complies with the DoD Vital Record Review criteria.
2.2 Basic Retention Management Concepts
Oracle URM is used to manage content, regardless of source or format, in a single, consistent, manageable infrastructure. Managed items are assigned retention
schedules and disposition rules which are used to schedule lifecycles for content to eliminate outdated or superseded information, manage storage resources, or comply
with legal audit holds.
Content and its associated metadata are stored in retention schedules, which are hierarchies with categories that define disposition instructions. Access to the items is
controlled by rights assigned to users by a Records Administrator. The items can be accessed, reviewed, retained, or destroyed in an easy and efficient manner by
authorized people according to the requirements of an organization.
Disposition schedules of content in the repository can also be managed, enabling the scheduling of lifecycles for content to eliminate outdated or superseded information,
manage storage resources, or comply with legal audit holds.
The following concepts are important to understand in the context of retention management:
■
record administrator : individuals in the organization who are responsible for
setting up and maintaining the retention schedule and other aspects of the management system.
■
record user : individuals who use the software to check content in and out of the
system, to search for records, and to perform other non-administrative tasks.
■
record officer : individuals who have limited administrative responsibility in
addition to the responsibilities of a record user.
Important: Executive Order 12958: Classified National Security
Information describes in detail the system for classifying, safeguarding, and declassifying national security information. This
guide assumes you are familiar with proper classification protocols.
