7-APP 1-1
Appendix 1 to Chapter 7 GUIDANCE ON SYSTEM DESCRIPTION
1. INTRODUCTION
1.1 A system description is the first prerequisite for the development of an SMS in an organization. Every
system contains inherent potential safety vulnerabilities, which are characterized in terms of hazards. The hazard identification process can identify only hazards that come within the scope of the system description. The boundaries of
the system, as per its formal description, must therefore be sufficiently wide to encompass all possible hazards that the system could confront or generate. In particular, it is important that the description includes the interfaces within the
system, as well as the interfaces with the larger systems of which the system being assessed is a part. 1.2
A detailed description of the system should include: a the purpose of the system;
b how the system will be used; c the system’s functions;
d the system’s boundaries and the external interfaces; and e the environment in which the system will operate.
1.3 The safety consequences of a potential loss or degradation of the system will be determined, in part, by
the characteristics of the operational environment in which the system will be integrated. The description of the environment should therefore include any factors that could have a significant effect on safety. These factors will vary
from one organization to another. They could include, for example, air and ground traffic characteristics, aerodrome infrastructure and weather-related factors. The description of the system should also address contingency procedures
and other non-normal operations, for example, failure of communications or navigation aids. An example of a system description of an aerodrome is detailed below.
2. SYSTEM DESCRIPTION OF AN AERODROME
A system description of an aerodrome should include facilities, equipment, personnel, processes and procedures necessary for the operation of the aerodrome. The different functions may include:
1.
Operational management
1.1 Movement area access control
a Air
b Land
c Sea
7-APP 1-2 Safety Management Manual SMM
1.2 Aerodrome
emergency planning
a Emergency
procedures manual
b Emergency simulation practices 1.3
Rescue and fire fighting a
Capability 1
Equipment 2 Foamwaterdry powder discharge rate
b Facility maintenance c Staff training and experience
d Equipment mobilization plan e Reduction of capability notice
f Water
hydrant system
1.4 Movement area inspection and maintenance
a Aerodrome
manual b
Inspection forms
c Maintenance
1.5 Visual aids maintenance
a Inspections
b Schedule
1.6 Construction
management a
Control of
works b
Site management
1.7 Apron safety management, including vehicle traffic
a Rules and regulation for airside operations b
Airside management
1 Airside
vehicle management
2 Airside
vehicle licence
3 Vehicle
examination 4
Safety specification
5 Aircraft servicing coordination c
Equipment parking
d Apron
discipline e
Push-back operations
f Traffic signs and markings g
Stand allocation
h Aircraft damage control i
Fuel spillage control j
Vehicle and equipment damage control k Apron safety checklists including ramp activity audit
l Contracted and subcontracted activities
Chapter 7. Introduction to Safety Management Systems SMS Appendix 1
7-APP 1-3 1.8
Wildlife hazard management a Bird control management
b Observation
c Bird strike report management 1.9
Obstacle control
a Airport
boundary b Outside the airport
c Runway
strip d Regulation and survey
e Approval of building construction under the flight path 1.10 Disabled aircraft removal
a Equipment compatible with aircraft type b Maintenance for readiness
c Deployment
scheme d
Establishment of
outsourcing procedurescontact 1.11 Dangerous goods handling
a Limitation of dangerous goods on aircraft b Storage and loading
c Establishment of training programmes d Acceptance of dangerous goods by operators
e Emergency response guidance for aircraft incidents involving dangerous goods 1.12 Low visibility and adverse weather operations
a Procedures
b Coordination with air traffic services c Responsibility of organizations involved
1.13 Radio navigation aids installations and maintenance a
NOTAMS 2.
Aerodrome management
2.1 Slots negotiation and allocation
2.2 Flight
dispatch 2.3
Follow-me guidance and marshalling 2.4
Movement area management and stand allocation 2.5
Low visibility
operations CAT II and CAT III 2.6
Control of traffic rules and licensing regulations 2.7
Cleaning, waste removal and pest control 3. Passengerterminal building management
3.1 Management of passengers, baggage flow and facilities
7-APP 1-4 Safety Management Manual SMM
3.2 Passengers and public information
3.3 VIP and CIP assistance
3.4 Left
luggage 3.5
Porter assistance
3.6 Trolley
management 3.7
Cleaning and pest control 4. Air traffic and aeronautical information and communications services
4.1 Air traffic control aerodrome control under low visibility operations
4.2 Flight information and alerting services
4.3 Aeronautical information services international NOTAM office and pre-flight information service
4.4 Aeronautical telecommunications services
5. Safety and security management 5.1
Implementation and monitoring of the SMS a
Safety manager
b Hazard identification and assessment of the consequences c Risks assessment, control and mitigation
d Safety
assurance e Safety action groups
f Safety management systems manual SMSM 5.2
Implementation and monitoring of the security programme 5.3
Implementation and monitoring of the aerodrome emergency plan AEP 5.4
Processing of the applications for the issuance of access cards
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7-APP 2-1
Appendix 2 to Chapter 7 GUIDANCE ON THE DEVELOPMENT OF AN SMS GAP
ANALYSIS FOR SERVICE PROVIDERS
Note.— Within the context of this appendix the term “service provider” refers to any organization providing aviation services. The term includes approved training organizations that are exposed to safety risks during the provision
of their services, aircraft operators, approved maintenance organizations, organizations responsible for type design andor manufacture of aircraft, air traffic service providers and certified aerodromes, as applicable.
1. GAP ANALYSIS
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