Western I ndonesia National Roads I mprovement Project 6 - 5
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be only one 1 consultant services for Capacity Building of Disaster Risks Reduction as the two 2 other services are to be deleted.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month April 2015 summarized below:
• Carrying out the implementation of special PMM Socialization Training for Contractors
and Consultants, and regular PMM Training for government officials.. •
Preparing and carrying out combined implementation of the RKPPL Training and the TPM Training which is scheduled for the third week of May 2015. It will be for package 05 Sp.
Rampa Poriaha, North Sumatera, and will be held in Sibolga Padangsidempuan.
• Preparing the implementation of the IFR Training for mainly packages 06 Ps. Pedati Kerkap,
Bengkulu, 19 Lais Bintunan, Bengkulu, plus package17 Sp.Gn. Kemala
Pg. Tampak, Lampung, and 07 Indrapura
Tapan, West Sumatera. It is scheduled to be delivered in the first week of June 2015.
The work during this reporting month was then focused on the following activities:
6.3.1 Continuing to prepare the socialization training of PMM
Preparing the implementation of the PMM Socialization Training for Contractors and Consultants. This was at first proposed to be held in Jakarta in the last week of January 2015, for
the Contractors and Consultants staff prior to their mobilization to packages of AWP-2 and AWP- 3 and related PPK.. However, it was then postponed and postponed again, because of some
constraints:
Awaiting for the World Bank comments or approval on the Draft Revision of the PMM; Awaiting for the Draft Revision of the PMM to be approved and signed by the Director
General of Highways; The fact that the Supervision Consultants and Contractors staff to be invited to participate
the socialization training have not been available yet in the respective package; Clearance has not been given yet for the budget of the local governments transport
problem. The first training initially targeted the participants from three provinces, i.e.: North
Sumatera package 05: Sp. Rampa Poriaha; Bengkulu packages: 11: Bantal
Western I ndonesia National Roads I mprovement Project 6 - 6
Mukomuko, and 13: Sp. Rukis Tj. Kemuning, and Lampung package 17: Sp. Gunung
Kemala Pugung. Tampak. However, because clearance was not given yet for the local
government budget, transport problem for them to send trainees to Jakarta or to other province, the location was then moved to Bengkulu and just for the participants from
the packages which are located in Bengkulu province; i.e: packages: 11, 06, 19, and 13.
This was the PMM Socialization Training mainly addressed to the Supervision Consultants staff and Contractors staff. Some DGH OfficialsStaff related to the
packages were also included as the participants. The training aimed to disseminate the PMM contents consisting of 14 chapters to the
participants, so that they would, upon completion of the training, be able to describe the stipulationrequirements of the PMM related to specific aspects relevant to their tasks
respectively, and moreover be able to apply them in their works.
The PMM Socialization Training was conducted in the first week of May 2015, from 6 May to 7 May 2015.. It was officially opened by the Officer In-Charge of Project
Management Unit PMU, Ir. Agusta Ersada Sinulingga, MT. Twenty-four prospective participants were invited. Twenty-seven 27 participants
actually attended the training. The training achieved a 112.5 attendance rate, as shown in the following table.
The Participants of Project Management Manual PMM Socialization Training Bengkulu, 06 07 May 2015
No Group of Participants
No. of participants Remarks
Invited Attending A
DSC WINRIP:
1 1
Co Team Leader Sub-Total A :
1 1
B SUPERVISION CONSULTANTS:
Two 2 persons from each package, i.e:
- Site Engineer .and - Chief InspectorQuantity
Engineer 1
Package 11: Bantal Mukomuko:
2 2
2 Package 06: Pasar Pedati - Kerkap
2 2
3 Package 19: Lais - Bintunan
2 3
4 Package 13: Sp. Rukis
Tj. Kemuning
2 1
Sub-Total A + B : 8
8 C
KONTRAKTOR :
Two 2 persons from each package, i.e:
- General Superintendents, and
- Quality Manager 1
Package 11: Bantal - Mukomuko 2
2 2
Package 06: Pasar Pedati - Kerkap 2
2 3
Package 19: Lais - Bintunan 2
2 4
Package 13: Sp. Rukis Tj.
Kemuning 2
1 Sub-Total C :
8 7
D BBPJN III PALEMBANG :
1 Official Staff of BBPJN III
Palembang 1
1
Western I ndonesia National Roads I mprovement Project 6 - 7
2 Head of Satker P2JN Prov.
Bengkulu 1
1 3
Head of Satker PJN Reg. I Bengkulu 1
1 4
PPK 01 Package 11 1
3 5
PPK 02 Package 06 and 19 1
1 6
Head of Satker PJN Reg. II Bengkulu
1 2
7 PPK 06 Package 13
1 2
Sub-Total D;
7 11
Grand Total : 24
27 112.5
Moreover, since two Directors, i.e: the Director of Planning and the Director of Implementation Affairs Reg. I, would visit the training and give their directive lectures on
the second day, so that about twenty 20 persons more, non-participants, attended the training. They were the OfficialsStaff of DGH, PMU, CTC FacilitatorsTrainers and
Supporting Staffs assigned, from Jakarta as well as local OfficialsStaffs, making a total attendances of more than forty 40.
The training mode developed in previous DGH Training Project KRMTP was applied in this training, i.e: Information Dissemination D-1 mode. The sessions run in two ways
communication. The Facilitators presented their respective chapter contents, then encouraging the participants to comment or asking questions.
Complying with the training schedule, the second day started at 8.00 AM, continuing to discuss the remaining chapters of PMM. The situation was about similar to the first day.
After the first coffee break, the two Directors delivered their directive lectures by turns. The Director of Implementation Affairs Reg. I, Ir. Wijaya Seta, MT began his lecture by
drawing attention to the delays of packages in Bengkulu. The progress was at this moment just 5.l97, while the target would be more than 20. This was left behind
about 14. The first contracted package 04 Ipuh - Bantal was targeted to achieve 63 progress at this moment, while factually its progress is only 36, or 27 left behind. The
Director asked the attendances to perform better and not following their
brother package 04: Ipuh
Bantal. The Director then stressed the importance of PMM. He said that if the contents of the
PMM have really been well understood by all involved, it could be expected to have better progress.
It was then continued by highlighting general issues concerning the delays:
∼
Delay of mobilization. For this matter, the Contractor, Consultant, and PPK should make every serious efforts to overcome it.
∼
Delay of Technical Justification. It was urged to avoid using new unit price, because this will be source of price escalation.
∼
Do not play a trick by slash prices.
∼
PPK, SE Supervision Engineer, GS General Superintendent were not in synergy. This would be the duty of Satker.
∼
Government policy, e.g: location permit and operation permit of quarry.
Western I ndonesia National Roads I mprovement Project 6 - 8
∼
Delay of land acquisition. The Director of Planning, Ir. Harris H. Batubara, M.Eng.Sc., started his directive lecture by
informing that in this visit he does not act as then Director of Planning, but rather he is the Head of Project Management Unit WINRIP PMU WINRIP.
He intended to discuss through some itemsissues to get the whole picture, a comprehensively overview of WINRIP; e.g:
a
No synergy among PPK, GS, SE. It should be remembered by all involved that as per the Loan Agreement, a mistake on one item e.g: mis-procurement could affect the
whole project possibly all the loan being cancelled.
b
It should be noted that the PMM included everything needed for managing WINRIP implementation. All the users of PMM would be expected to apply this
document well.
c
We should be able to rehabilitate ourselves respectively, in order to be synergistic.
d
Concerning the extension of the contract project, the DGH does not want, in principle, the loan being extended.
e
The directive lecture was then concluded at lunch time, by urging all attendances and all of us to respectively understand and comprehend our own duties and
responsibilities well.
•
The training then continued by presenting an discussing the remaining contents of PMM chapter 10: Environmental and Social Safeguards ESS, and chapter 11: Anti-Corruption
Action Plan ACAP. It was then officially closed by the Officer In-Charge of the PMU, Ir. Agusta E. Sinulingga, M.T. at. 18.00 PM.
6.3.2 Annual Training Program
a Continuing to prepare combined implementation of two trainings, i.e.: the RKPPL Training and the TPM Preparatory Training for package 05 Sp. Rampa
Poriaha.
These two trainings were different in contents, but their participants were relatively the same and came from the same package. One of the environmental topics was needed by
both training participants, i.e: Monitoring of the Implementation of Environmental Management Monitoring in construction works.
Therefore, both trainings will then be conducted as one combined event in two effective full
days, which was more efficient in terms of time and duty travel cost. rather than being conducted individually.
Furthermore, it is also expected that the participants would have mutual understanding and
hopefully help each other for properly supporting the project implementation.
It was scheduled to be held in third week of May 2015 20-21 May in SibolgaPadangsidempuan. Twelve 12 prospective participants were identified.
However, it then appeared that the supervision consultants has not been mobilized yet
for package 05. So that the target location and package was then canceled. This training was then addressed to packages in Bengkulu province, and would be held in Bengkulu
instead of Sibolga, targeted for package 06: Ps. Pedati
Kerkp; package 19: Lais Bintunan; and package 17: Gn Kemala
Pugung Tampak Lampung, from 20 May to 21
Western I ndonesia National Roads I mprovement Project 6 - 9
May 2015 as has been scheduled. Again, the time then being postponed to 4th 5th
August 2015. b Preparing the implementation of IFR Interim unaudited Financial Report Training to be held in
the first week of June 2015, for packages 06 Ps. Pedati Kerkap, Bengkulu, 19 Lais
Bintunan, Bengkulu, 17 Sp.Gn. Kemala Pg. Tampak, Lampung, and 07 Indrapura Tapan,
West Sumatera. But it was made pending by the PMU, and then has been re-scheduled for early August 2015, after Idul Fitri.
6.3.3 Progress
The implementation of the PMM Socialization Training was done from May 6 to May 7
2015 in Bengkulu, attended by 27 participants of 24 prospective participants who were invited. This meant achieving a 112,5 attendance rate..
Preparation activities for the next trainings implementation RKPPL Training and TPM Preparatory Training, and IFR Training underway.
6.3.4 Activities Plan for next month June 2015
• Preparing the implementation of second special PMM Socialization Training for
Contractors and Consultants, planned to be delivered in Sibolga North Sumatera •
Preparing and carrying out combined implementation of the RKPPL Training and the TPM Training which has been scheduled for the third week of May 2015 for package 05 Sp. Rampa
Poriaha, North Sumatera, which then being postponed by the PMU, since
package 05 has not mobilized the consultants. So, this training would then be moved to Bengkulu in the first week of June 2015. It will be for packages 06 Ps. Pedati
Kerkap, 19 Lais
Bintuan, and package 17 Gn. Kemala Pg. Tampak from Lampung.
•
Preparing the implementation of the IFR Training for packages 06 Ps. Pedati Kerkap,
Bengkulu, 19 Lais Bintunan, Bengkulu, 17 Sp.Gn. Kemala
Pg. Tampak, Lampung, and 07 Indrapura
Tapan, West Sumatera. It is at first scheduled to be deliver in the first week of June 2015. But it was then postponed to the last week of June 2015, and,
again, postpone and rescheduled to early August 2015,after Idul Fitri.
6.4 Anti Corruption Issues
