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6.6 Management Information System
We already implemented of training and socialization of the DMS application and the WINRIP website on May 12, 2015. This event was attended by 16 participants from the PMU,
Satker SNVT PAPP PHLN of DGH and CTC. The CTC needs to give a preparatory training on how to use this application in order all of the supporting staff can take advantage of it
properly.
And the training has some revision input from participants for DMS applications improvement. And we have to make changes based on that input.
Furthermore, the participants also agreed and committed to upload files of letters and documents when there is a new data. Then the number of files that have been uploaded to
increase rapidly. The data that has been uploaded to the DMS database until the end of May are: 207 records of letter and 204 records of document.
6.6.1 DMS Training and Socialization 1 Background
The CTC has finished developing the DMS applications and the WINRIP websites. The DMS is an online-based information system that is used to store and manage all the soft-files of
letters and documents that are related to the project and the website to display the general information about WINRIP.
2 Objective
Provide a preparatory training on how to use the DMS application. And each user can do the upload, edit and delete files of letters and documents.
3 Event
DayDate : Tuesday, May 12, 2015
Time : 09.00 - Finish
Venue : DGH Meeting Room, 6th Floor
4 Training Schedule TIME
ACTIVITIES SPEAKERS
08.30 09.00
Registration Committee
09.00 10.00
Introduction of The WINRIP Information Systems
Sony Thamrin 10.00
12.00 Training of The DMS Application
Asep Sopyan 12.00
13.00 I S H O M A
Committee 13.00
15.00 Training of The WINRIP Website
Sony Thamrin 15.00
15.30 Closing
Committee
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5 Participants
1. PMU •
Dwisman Wijaya Staff
2. SNVT PAPP PHLN •
Madefis Ide Staff •
Lisnayati Staff •
Miftachul Salam Supporting Staff •
Yosef Christmanto Supporting Staff 3. CTC
A. Assistant 1. Astrini Primanita Assistant Community Development
2. Dhea Devira Assistant Procurement 3. Luth Sadar Assistant Road Safety Audit
4. Sheila Tuwankotta Assistant Environment dan Social Impact 5. Siti Rosmiyati Assistant Training
B. Supporting Staff 1. Melinda Defrita Billingual Secretary I
2. Renny Soeharto Billingual Secretary II 3. Asih Rosnaningsih Secretary II
4. Tedi Okta Pratama Data Manager 5. Banu Amanda Zuhri Computer Operator
6. Toto Suwasono Computer Operator
6 Comment and Revision NO.
COMMENT COMMENTATOR
STATUS
1 Addition of new Document Type:
• HIV AIDS report
• Provisional Hand Over
PHO •
Audit •
Invoice INV
Sheila Renny
Renny Toto
Done Done
Done Done
2 Reduction of Document Type:
• Design Review
Renny Done
3 Revision of Document Type:
• Road Safety Audit Road Safety
• WPM CRO
Luth Astri
Cancel Done
4 Changing of Document Category:
• Road Safety Audit Road Safety
Luth Cancel
5 Component addition: PMUAudit
Renny Done
6 Letter labelling: deleted of INOUT label on file
name Renny
Done
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NO. COMMENT
COMMENTATOR STATUS
7 Addition of document search feature:
• Search by Package
Dhea Done
8
Making of Status and Topik Surat features need to follow-up disscusion
Renny On going
9 On the Add Letter Document form fill the
first list row must be empty null for a verification errors.
Banu Done
10 On the Add Document form fill The
Component is the same way with Add Letter form fill
Tediero Done
11 The procurement document can or can not be
accessed by the public must confirm to pak Julius
Dhea Not yet
12 List of Letter Addition of the Status column
Banu Done
13 List of Letter Document Addition of the
Uploaded by column Tediero
Done 14
Addition of numbering label on title of MPR-CTC report
Renny Done
15 On the Add Document form fill deleted of
the Package form fill Renny
Done
7 Follow-up
We have completed most of the comment and revision from the participants. Then we are currently focus on making of Status and Topics of Letter features.
Following up on this, we have further discussion with Renny and Devy on May 26, 2015 at the DGH to discuss in detail about it. And we agreed to make an additional feature in the
Letter module. But we need extra time to work on it.
6.6.2 DMS Statistic
Today the DMS application already stored many file of Letters and Documents. And the next days will be more files are stored in the DMS database. At the end, it is expected to store all
of files that related with WINRIP project.
Below is the number of Letter files that have been stored in DMS database, updates until the end of May 2015. This Letter statistics have sorted by Package.
WINRIP Website and Application Progress are shown in Appendix G.
M o
n th
ly P
ro g
re ss
R e
p o
rt
M a
y 2
1 5
W e
st e
rn I
n d
o n
e sia
N a
tio n
a l R
o a
d s
Im p
ro v
e m
e n
t P
ro je
c t
6 -
2
1 2
3 4
5 6
7 P1 Krui - Biha
P2 Padang Sawah - Sp Empat P3 Manggopoh - Padang Sawah
P4 Ipuh - Bantal P5 Sp Rampa - Poriaha
P6 Pasar Pedati - Kerkap P7 Indrapura - Tapan
P8 Bts Kota Pariaman - Manggopoh P9 Rantau Tijang - Kota Agung
P10 Sp Empat - Sp Air Balam P11 Bantal - Mukomuko
P12 Kambang - Indrapura P13 Sp Rukis - Tj Kemuning
P14 Painan - Kambang P15 Sibolga - Batas Tapsel
P16 Seblat - Ipuh P17 Sp Gn Kemala - Pg Tampak
P18 Mukomuko - Bts Sumbar P19 Lais - Bintunan
P20 Lubuk Alung - Sicincin P21 Lubuk Alung - Kuraitaji
WINRIP 3
6 2
8 6
1 2
5 1
5 1
7 1
1 7
6 1
6 1
2 1
2 6
8 5
4 1
4 2
2 6
6 P
a ck
a g
e
Let ter
S ta
tis tic
So rt
e d
b y P
ac kag
e
A n
d h
e re
ar e
th e
n u
m b
e r o
f D
o cu
m e
n t fi
le s
th at
h av
e b
e e
n st
o re
d in
D M
S d at
ab a
se , u
p d
at e
s u
n til
th e
e n
d o
f M
ay 2
1 5
. T h
is D
o cu
m e
n t st
at is
tic s
h a
ve s
o rt
e d
b y
D o
cu m
e n
t T yp
e .
1 2
3 4
5 6
6 3
4
5 2
3 1
2 1
2 6
7 1
5 8
2 3
5 Do
cu m
e n
t T yp
e
D o
cu men
t S ta
tis tic
So rt
e d
b y Do
cu m
e n
t Ty p
e
Western I ndonesia National Roads I mprovement Project 6 - 21
6.7 Quality Assurance
Kategori