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Bidding Documents require the Engineer to be named in the Contract Data for each contract.
The DSC Team Leader as the Engineer for each Contract will delegate their authority in writing to a Chief Supervision Engineer CSE and advise DGH in writing of this delegation.
Each civil works contract under WINRIP will be the responsibility of a nominated CSE. DGH will inform the respective Regional Implementation Agency Balai and the Head of the
Work Unit and the Project Manager of this delegation. To ensure quality, the Engineer’s duties under the contract include approving variations subject also to DGH approval,
authorisation of payments, issuance of completion certificates, as well as providing decisions in contractual matters and taking action relating to disputes, etc.
2.3 Project Management and Staffing
2.3.1 Project Management Unit PMU-WINRIP
Project management will be coordinated through a Project Management Unit PMU- WINRIP which will be established before Loan Effectiveness by a decree of the Director
General of Highways. The PMU-WINRIP will be responsible for day-to-day management and implementation of
the Project. It will be chaired ex-officio by the Director of Planning Bipram in DGH. The Executive Head of the PMU shall be a government official with sufficient project experience
to provide for the efficient functioning of the PMU. The PMU shall be provided at all times with adequate funds and other resources, and staffed by qualified and experienced
personnel in adequate numbers, as shall be necessary to accomplish its functions, responsibilities and objectives. The responsibilities, structure and staffing of the PMU-
WINRIP and a description of the equipment and incremental operating costs are described in Annex 5 to this PIP.
The PMU will be supported by consultants, Core Team Consultants CTC and the Project Preparation Consultants PPC until the services of the latter are finished. The activities of
the CTC are summarized in Annex 2. PMU will have the responsibility to oversee the implementation of the Anti-Corruption Action Plan duties of PMU in Annex 5.
2.3.2 Project Management Manual
A comprehensive Project Management Manual PMM is prepared that will describe all requirements and procedures that must be followed by all parties, covering such areas as:
• Procurement regulations, procedures and requirements; • The Financial Management Plan, including budgeting, disbursement, accounting and
reporting of project finances, and auditing; • Project Implementation Management Information and reporting systems and
procedures, including the financial management information system FMIS; • Provisions of the Anti-Corruption Action Plan;
• The Environmental and Social Safeguards ESS Because of the large number of separate agencies, project managers and procurement
committees involved, a training program will be carried out prior to and during project implementation, as described in Annex 9.
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The PMM is being prepared in English, and will be translated into Bahasa Indonesia prior to its dissemination.
2.4 Roles of Other Institutions
