ANNEX 8 FinManPlan_FINAL240212 Page A.8.7 of 10
9182012
c List SPM’s recorded by GoI which have not yet been recorded by
IBRD because no SOE has been received by IBRD, d
Reconcile formally the project records of cumulative expenditures in Loan currency and Loan drawdown’s as shown in the IBRD’s loan
statements. The project also needs to monitor commitments through records of each contract including
Addenda agreed and pending. The PMM will provide additional information regarding the refinements that will be provided by the PMU PMUC to ensure consistency and accuracy in
the financial reporting. Accurate and up-to-date bookkeeping within the Project’s Management Information System
MIS is essential not only for record keeping but also for preparing the Financial Monthly Report. It is also a prerequisite, in combination with other technical and administrative data,
for good management and progress monitoring by PMU.
8. FOREIGN EXCHANGE TRANSACTIONS
It is planned that expenditure under WINRIP will be made in Rupiah via a Special Account even though the IBRD Loan will be US Dollar denominated. Therefore US Dollars will be sold
in exchange for Rupiah each time the Special Account is replenished. The Financial Management Plan provides for actual exchange rates to be monitored and also
provides a mechanism to continually update the cost of the whole project in US by assuming an exchange rate for future transactions.
Fluctuations in exchange rates during project implementation have had significant impacts on previous Loan performances; WINRIP is unlikely to prove the exception. In WINRIP
preparation, an exchange rate of Rp 9,000 per 1 US has been assumed as base case.
ANNEX 8 FinManPlan_FINAL240212 Page A.8.8 of 10
9182012
Figure 1: Payment Procedure for Foreign Exchange from Special Account
Notes: 1. Invoice from Contractor Consultant Supplier to Work Unit
2. Work Unit submits SPM-RK Payment Request for foreign exchange to Special KPPN 3. Special KPPN issues SP2D-RK Payment Order for the value of the foreign exchange to Central BI
4. Central BI transfers funds equal to foreign exchange in SPM 5. Central BI reports to the Directorate General of Treasury followed by KPPN issuance of SP2D Approval
7. Replenishment from IBRD to the Special Account in Central BI 8. Delivery of Payment Advice
=
Flow of funds
=
Document flow 6. Directorate General of Treasury submits a Replenishment Application based on Central BI Statement and SP2D
Approval
WORK UNIT SPECIAL KPPN VI
JAKARTA
IBRD
CENTRAL BI SPECIAL ACCOUNT
CONSULTANT CONTRACTOR
SUPPLIER
2. Payment Request
1. Invoice
6. Application for Replenishment
3. Payment
Order 5.
Notification 8. Payment
Advice
7. Replenis
hment 4.Transfer
Figure 2: Payment Procedure for Rupiah from Special Account
Notes: 1. Invoice from Contractor Consultant Supplier to Work Unit
2. Work Unit sends SPM-LS RK Payment Request together with supporting documents 3. KPPN issues SP2D-LS RK Payment Order to Branch of BI or Bank OperasionalBank Persepsi
4. Branch of BI transfers funds to accopunt of ContractorConsultantSupplier 5. Debit advice Note of BI Branch to Central BI
8. Donor makes fund transfer to Special Account in Central BI 9. Donor sends Payment Advice to Directorate General of Treasury
=
Flow of funds
=
Document flow 6. If sufficient funds in Special Account, Central BI debits Special Account with the US equivalent and credits
Directorate Generla of Treasury based on the debit note 7. Directorate General of Treasury submits to Donor application for replenishment with Withdrawal Application
supported by list of SPMSP2D and Statement of Special Account from BI
Funds sufficient
WORK UNIT KPPN
IBRD
BI BRANCH
OFFICE CONSULTANT
CONTRACTOR SUPPLIER
2. Payment Request
1. Invoice
3. Payment
Order 6.
Bank State-
ment 9.
Payment Advice
7. Replenishment Application
DIRECTORATE GENERAL OF
TREASURY
CENTRAL BI
SPECIAL ACCOUNT
4.Transfer 5.Debit
Advice Insufficient
funds see Figure 5
8 Replenishment
ANNEX 8 FinManPlan_FINAL240212 Page A.8.9 of 10
9182012
Figure 3: Payment Procedure for Revolvong Fund
Notes: 1. Work Unit submits SPM-UP Advance Payment Request to KPPN with an Expenditure Plan
2. KPPN issues SP2D-UP Advnace payment Order debiting the State Cash Account 3. BI Branch transfer funds to Work Units account only for UP not GU
4. Work Unit submits SPM-GU Expenditure Payment Request
8. BI Central sends Bank Statement to Ditjen of Treasury 9. Ditjen of Treasury submits Application of Replenishemnt to Donor
10. Donor transfers money to Special Aaccount in BI 11. Donor sends payment advice to Ditjen of Treasury
=
Flow of funds
=
Document flow 6. Copy of SP2D along with other documents is sent to Ditjen of Treasury
7. BI Branch sends debit advice note to BI Central only SP2D-GU not UP 5. KPPN issues SP2D-GU debiting Special Account. On the basis of SP2D-GU, a Payment Order is issued to debit the
Special Account.
WORK UNIT KPPN
IBRD
BI BRANCH
OFFICE
1. Advance Payment Request SPM-UP
8. Bank
State- ment
11. Payment
Advice
DIRECTORATE GENERAL OF
TREASURY
CENTRAL BI
SPECIAL ACCOUNT
6. Copy SP2D-GU
7.Debit Advice
10 Replenishment
4. Expenditure Payment Request SPM-GU
2. SP2D- UP
Payment order for
advance 5. SP2D-
GU Payment
order for Expenditu
re 3. Transfer
9. Replenishment Application
Figure 4: Direct Payment Procedure
Notes: 1. Invoice from contractor consultant supplier
2. Work Unit submits Funds Withdrawal Application to Special KPPN VI Jakarta 4. Donor makes direct transfer to bank account of Contractor . Consultant Supplier
=
Flow of funds
=
Document flow 6. Based on Payment Advice, Special KPPN VI Jakarta issues SP3 instructions to book transaction and submits to BI
7. Based on SP3, Central BI records the transaction in Rupiah for BUNs account and sends note to Special KPPN VI Jakarta
5. Donor submits Payment Advice to Special KPPN VI Jakarta with copy to BI. 3. After Special KPPN VI Jakarta investigates the application and supporting documents, then Application is signed by
Authorised Representative and sent to IBRD
WORK UNIT SPECIAL KPPN VI
JAKARTA IBRD
2. Application
7. Trans action
Note 5.
Payment Advice
BANK INDONESIA
5. Copy of Payment
Advice 3. Application
CONTRACTOR CONSULTANT SUPPLIER
1. Invoice
6. SP3 4. Transfer
ANNEX 8 FinManPlan_FINAL240212 Page A.8.10 of 10
9182012
Notes: 1. Invoice from Contractor Consultant Supplier
2. Work Unit sends SPM-LS RK Rupiah Payment Request along with supporting documents 3. KPPN issues SP2D-LS RK Payment Order to Branch of BI or Bank Operasional Bank Persepsi
4. Branch of BI makes the transfer to account of Contractor Consultant Supplier
9. Donor sends Payment Advice to Ditjen of Treasury
=
Flow of funds
=
Document flow 8. Donor makes reimbursement in Rupiah to Central Gzovernment Account, debits the Loan Account with equivalent
US
Figure 5: Payment Procedure for Rupiah When Special Account has Insufficient Funds
6. If insufficient funds in Special Account, BI will notify Ditjen of Treasury 7. DG Treasury prepares application for reimbursement comprising withdrawal application supported by list of
SPMSp2D denoted SBUN 5. BI Branch sends Debit Advice Note to Central BI
WORK UNIT KPPN
IBRD
BI BRANCH
OFFICE
2. Payment Request
Bank State-
ment 9.
Payment Advice
DIRECTORATE GENERAL OF
TREASURY
CENTRAL BI
SPECIAL ACCOUNT
6. Payment Documentation
5.Debit Advice
8. Reimbursement 7. Application for
Reimbursement
CONTRACTOR CONSULTANT
SUPPLIER
1. Invoice 3.
Payment Order
4. transfer
Annex 9 Training Program FINAL240212 Page 1 of 5
24092008
ANNEX 9 TRAINING COMPONENT
Annex 9 Training Program FINAL240212 Page 2 of 5
24092008
APPENDIX 9 : TRAINING COMPONENT
1. NEED FOR TRAINING PROGRAM
