WINRIP PIP 33
iii. Certification and Payment Procedures
Payments due to contractors under civil works contracts will be certified by the Engineer defined in Section 3.4.4. Other payments will be certified using
procedures as set out in PMM.
3.3.4 Reporting
i. Monthly
A comprehensive monthly report is required. The content is described briefly in Section 3.1 and will be detailed in the PMM.
ii.
Quarterly
The primary document for financial control will use an existing format called Financial Monitoring Report FMR which has been developed for use with
Special Accounts and is currently in use on several projects. Produced quarterly, a principle objective of this report is to provide a forecast of future
funding needs that will then trigger a transfer of loan funds from IBRD to the Special Account. The operation of the FMR will be detailed in the PMM.
iii. Periodic Forecasts
During project implementation, periodic forecasts of “Cost to Completion” mightwould be prepared. These allow IBRD to check that the loan funds
allocated are still sufficient to carry out the project to its latest design and specification. This forecast should also analyze latest expected final cost
between the Loan Cost Categories to identify any reallocation of funding which may be required. Timing of the preparation of this forecast is flexible and
depends on events.
3.3.5 Audit
WINRIP will be subject to financial audit by an independent auditing firm, procured by IBRD with grant funds see ACAP, Annex 11. Terms of Reference will be
determined by IBRD in consultation with MPW and BPK. In addition, all contracts are liable to audit by the agencies whose task is to audit at
random disbursements from government budgets including those funded from Loans or Grants. These agencies include both external and internal audit:
i. BPK, the external auditor which audits high level activities and semi-
government agencies, reporting to parliament DPR, not government; ii.
The Inspectorate General of the Ministry of Public Works which examines any MPW activity, reporting to the Minister. In addition to routine audits, the
Inspectorate General conducts special audits in cases where corruption is suspected, through its Special Audit Division. The Inspectorate General
discusses its findings with the public and with all affected parties, including Donors and Lenders.
The annual audit reports shall be furnished to the Bank not later than six months after the end of the government fiscal year June 30 of the following year. The audit
will be conducted in accordance with the Term of Reference for audit acceptable to the Bank. DGH will make the annual audit report of the project available on the
MPW website.
WINRIP PIP 34
3.4. Contract Management 3.4.1. Civil works
