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ANNEX 6 PROCUREMENT ARRANGEMENTS
1. GENERAL PROCUREMENT REQUIREMENTS
The general procurement requirements are outlined in order of procedure, in the following documents:
1. The Project Loan Agreement; 2. The World Bank’s “Guidelines for Procurement under IBRD Loans and ADA’s
Credits, May 2004” Revised May 2010 the Procurement Guidelines; 3. The World Bank’s “Consulting Services Manual, May 2004” Revised May
2010 the Consultant Procurement Guidelines; 4. Presidential Decree No 54 of 2010 and its subsequent amendments, insofar
as it is consistent with 1, 2. and 3. above, as varied by procurement arrangements to be set out in the Loan Agreement;
5. The Project Management Manual PMM for WINRIP.
2. SPECIAL PROCUREMENT REQUIREMENTS
2.1 PRIOR REVIEWS AND APPROVALS BY IBRD IBRD will undertake Prior Review of all procurement over predetermined thresholds
see Table 1 to support issuance of No Objection Letters NOL at each stage of the procurement process.
Prior Review for a civil works contract will consider, among other things, whether a Chief Supervision Engineer has been appointed by DGH for the respective contract.
Prior Review of the DSC contract will consider, among other things, the adequacy of the remuneration for field staff and the qualifications, experience and background of
the persons nominated as the Chief Supervision Engineers. In addition, documentary evidence of the satisfactory completion of any
environmental or social impact studies, and land acquisition, must be submitted as a pre-condition for issuance of a NOL for Procurement.
Documentary evidence of the satisfactory completion of any SLARAP or LARAP activities is to be submitted as a pre-condition for issuance of a NOL for Contract
Award. IBRD requires prior review and approval to support issuance of NOL for each
procurement. The respective documents which must be submitted for IBRD review and NOL issuance at each stage of civil works, goods and consultant services
procurement are summarized below:
1. Copies of all draft Bidding Documents prior to their release to potential
bidders or short-listed firms, including; • Budget cost estimates,
• Owner’s estimate, • Timed Bidding schedule,
• Invitation to bid, • Instructions to biddersRFP,
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Table 1 : Summary of Prior Review Thresholds and Procedures
Description and Value Procurement Procedures
Civil Works
Construction contracts roads and bridges US
≥10 million Construction contracts roads and
bridges US 10 million ICB – Limited international competitive
bidding IBRD eligibility criteria with Pre –Qualification and Prior Review.
NCB – Limited National competitive bidding IBRD eligibility criteria with Post
-Qualification and Prior Review.
Goods if any
Goods over US 200,000 ICB – Limited international competitive
bidding IBRD eligibility criteria with prior review
Goods under US 200,000 NCB – National competitive bidding with
prior review
Consultants Services
Implementation support and technical assistance over US 100,000
ICB – international bidding with prior review, Quality and Cost Based Selection
QCBS
• General Conditions of Contract, • Special Conditions of Contract,
• Specifications, designs and drawings and ToRs, • Schedule of quantities.
2. Copies of all draft Bidding Documents prior to their release to potential
bidders or short-listed firms, including; • Bidding and evaluation schedule,
• Bid opening record, • Evaluation of all bids for administration, technical and arithmetic errors,
• Record of all clarifications if any, • Copy of bid advertisement,
• Copy of bid security from recommended lowest bidder, • Lowest evaluated bidder qualification summary,
• Unit price details or lump sum price breakdown, • Value of Owner’s Estimate.
3. Copies of signed contract document detailing any contract amendments.
4. Amendments to contracts;
• Technical justification and consideration for costing, • Correspondence between Engineer, Project Manager and Contractor,
• Proposals for adjustment of Major Pay Items if any, • Revised detailed work schedule by pay item.
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3. REGISTRATION AND POSSIBLE ELIGIBILITY RESTRICTIONS
