ANNEX 5 PMU_UPDATE05032012 Page 2 of 4
9182012
ANNEX 5 : THE PROJECT MANAGEMENT UNIT 1.
SUMMARY
Project management will be coordinated by a Project Management Unit PMU-WINRIP, chaired by the Director of Planning Bipram in Directorate General of Highways DGH.
The PMU will ensure implementation of all aspects of the Project Management Manual PMM and the preparation and submittal to the lender and Steering Committee of monthly,
quarterly and annual progress reports on project implementation.
2. DUTIES AND RESPONSIBILITIES
The PMU will be responsible for the timely and effective conduct of the following:
1. Making recommendations to the Steering Committee, carrying out policies
determined by the Steering Committee and coordinating implementation of all aspects of the Project in line with the Loan Agreement;
2. Providing Loan management by coordinating and monitoring communications in
relation to WINRIP, both internally within DGH and between DGH and external agencies;
3. Monitoring of all Project activities using the Project Implementation Plan PIP and
Project Management Plan PMM as yardsticks until Project completion, including overseeing all activities detailed in the Anti-Corruption Action Plan ACAP;
4. Keeping the Project Management Manual PMM up to date and ensure that its
users are aware of its contents; 5.
Ensuring that unaudited reports prepared on time - these reports include; financial reports, procurement and TA and physical progress reports, and consolidated
unaudited interim financial reports for the whole Project for submission to IBRD; 6.
Timely submission of unaudited financial reports to IBRD no later than 30 days after the end of the respective quarter;
7. Assisting in the facilitation of exchanges of communications as requested between
the Directorate of Planning, Directorate General of Highways and IBRD; 8.
Following up matters relating to quality of physical works based on reports received;
9. Making recommendations on proposals for technical and administrative matters
that require IBRD approval; 10.
Serving as the primary point of contact for all IBRD Project related inquiries; 11.
Ensuring effective implementation of the Anti Corruption Action Plan; 12.
Carrying out other duties as required by the PMU related to the Loan Agreement and its attachments.
3. STRUCTURE AND STAFFING
The full time professional positions in the PMU-WINRIP are as follows: 1.
Executive head at an appropriate senior level; 2.
Assistant 1 for Planning and Programming; 3.
Assistant 2 for Procurement, Implementation and Supervision;
ANNEX 5 PMU_UPDATE05032012 Page 3 of 4
9182012
4. Assistant 4 for Monitoring and Financial Reporting;
5. Assistant 5 for Environmental Management and Monitoring.
There will also be two full-time sub-professional staff, Receptionist Secretary and Computer Operator.
The organization ands staffing of the PMU will be as shown in Figure 1. Figure 1: Organization Structure and Staffing of PMU-WINRIP
4. EQUIPMENT
