ANNEX 6 Proc Arngmts_UPDATE05032012 Page 7 of 7
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13. CONTRACT PACKAGES TO BE ADVERTISED WP-1
Table 2 : Contract Packages to be advertised WP-1
Package Province
Type IDR
mn US
mn Post
PreQual Date of
Advert
Krui – Biha Lampung
Capacity Expansion
148,668.00 16.52
Pre- qualification
30 Dec11
Padang Sawa – Simpang Empat
incl.Air Gadang Brg West
Sumatra Capacity
Expansion
207,390.30 23.04
Pre- qualification
30 Dec11
Manggopoh – Padang Sawah
West Sumatra
Capacity Expansion
152,434.90 16.94
Pre- qualification
30 Dec11
Ipuh - Bantal Bengkulu
Capacity Expansion
226,275.10 25.14
Pre- qualification
30 Dec11
14. PROCUREMENT PROJECT PLAN
Table 3 : Procurement Project Plan
Procurement Plan of Implementation Support and Road Sector Institutional Development
Western Indonesia National Roads Improvement Project Name of Executing Agency: Directorate General of Highways , Ministry of Public Works.
Edit 230212
Schedule Allocated
Contract
Actual Submission
WB NOL Submission
WB NOL 2
Implementation Support
Schedule
11-Oct-11 01-Nov-11
21-Dec-11 10-Jan-12
07-Feb-12 22-Feb-12
07-Mar-12 18-Apr-12
16-May-12 30-May-12
14-Jun-12 28-Jun-12
19-Jul-12 02-Aug-12
Actual 26-Nov-10
7-Jun-11 30-Jan-12
16-Aug-11 Schedule
11-Oct-11 01-Nov-11
21-Dec-11 10-Jan-12
07-Feb-12 22-Feb-12
07-Mar-12 18-Apr-12
16-May-12 30-May-12
14-Jun-12 28-Jun-12
19-Jul-12 02-Aug-12
Actual 26-Nov-10
7-Jun-11 9-Sep-11
3 Road Sector Institutional Development
DGH Capacity Building for DGH Environment
Schedule Risk Mitigation and Road Safety Unit
developing roadmap, norm, standard, procedure, criteria for disaster risk management in road
sector, risk analysis and standad implementation Actual
T E R
QCBS Prior
5,000,000
1,000,000 b
Date of Receipt of
Proposals
QCBS QCBS
Prior Prior
Evaluation and Short List
Submission RFP to WB
EOI advertised in
newspaper WB NOL
to RFP
T O T A L
Review by Bank
PriorPost WB provide
agreement to REOI
a
Ref. No.
Contract Description Project Cost US
Procurement Method
Core Team Consultant Project Management, Technical Assistant, Enviromental Social Aspect
and Road safety Audit Design and Supervision Consultant Design AWP-
2 3 and Construction Supervision of Civil Works Project
10,000,000
Negotiation Draft
Contract Contract
Sign Completion
Date Remarks
WB NOL to evaluation of
Tech.Proposal
Service Start date
Period Month
Final evaluation of quality cost
Procurement Plan of Civil Works
Western Indonesia National Roads Improvement Project WINRIP Name of Executing Agency: Directorate General of Highways , Ministry of Public Works.
Qualification Schedule Submission
Notification Sub - Project
Link No. Length
Criteria Actual
of of
Km IDR x10
⁶ USD million
IDR x10 ⁶
PrePost Application
Qualification A W P - 1
1 Krui - Biha
Lampung 053.0
25.00 ICB
Prior 148,668.00
16.52 Pre
Schedule 12-Jan-11
09-Feb-11 09-May-11
07-Aug-11 25-Nov-11
20-Jan-12 02-Mar-12
16-Mar-12 06-Apr-12
20-Apr-12 08-Jun-12
03-Aug-12 17-Aug-12
27-Aug-12 Actual
25-Jan-11 21-Feb-11
02-Nov-11 28-Dec-11
30-Dec-11 28-Feb-12
2 Padang Sawah - Sp.Empat
West Sumatera 047.2
40.90 ICB
Prior Schedule
12-Jan-11 09-Feb-11
09-May-11 07-Aug-11
25-Nov-11 20-Jan-12
02-Mar-12 16-Mar-12
06-Apr-12 20-Apr-12
08-Jun-12 03-Aug-12
17-Aug-12 27-Aug-12
Including Air Gadang Bridge 0.10
Actual 25-Jan-11
21-Feb-11 02-Nov-11
28-Dec-11 30-Dec-11
28-Feb-12 3
Manggopoh - Padang Sawah West Sumatera
047.1 32.00
ICB Prior
152,434.90 16.94
Pre Schedule
12-Jan-11 09-Feb-11
09-May-11 07-Aug-11
25-Nov-11 20-Jan-12
02-Mar-12 16-Mar-12
06-Apr-12 20-Apr-12
08-Jun-12 03-Aug-12
17-Aug-12 27-Aug-12
Actual 25-Jan-11
21-Feb-11 02-Nov-11
28-Dec-11 30-Dec-11
28-Feb-12 4
Ipuh - Bantal Bengkulu
015.1 42.40
ICB Prior
226,275.10 25.14
Pre Schedule
12-Jan-11 09-Feb-11
09-May-11 07-Aug-11
25-Nov-11 20-Jan-12
02-Mar-12 16-Mar-12
06-Apr-12 20-Apr-12
08-Jun-12 03-Aug-12
17-Aug-12 27-Aug-12
Actual 25-Jan-11
21-Feb-11 02-Nov-11
28-Dec-11 30-Dec-11
28-Feb-12
Sub Total AWP - 1 734,768.30
81.64 A W P - 2
Group - 12
5 Simpang Rampa - Poriaha
North Sumatera 015.
11.10 NCB
Prior 55,126.00
6.13 Post
Schedule 01-Dec-12
15-Dec-12 08-Dec-12
22-Dec-12 12-Jan-13
02-Mar-13 20-Apr-13
04-May-13 11-May-13 Actual
6 Ps. Pedati - Kerkap
Bengkulu 010.0
25.00 NCB
Prior 72,018.00
8.00 Post
Schedule 01-Dec-12
15-Dec-12 08-Dec-12
22-Dec-12 12-Jan-13
02-Mar-13 20-Apr-13
04-May-13 11-May-13 Actual
Group - 22
7 Indrapura - Tapan
West Sumatera 019.0
19.50 ICB
Prior 96,921.00
10.77 Pre
Schedule 12-Jan-13
02-Feb-13 31-Jan-13
14-Feb-13 21-Feb-13
28-Mar-13 02-May-13
16-May-13 30-May-13
13-Jun-13 01-Aug-13
19-Sep-13 03-Oct-13
10-Oct-13 Actual
8 Bts.Kota Pariaman - Manggopoh
West Sumatera 024.0
46.80 ICB
Prior 183,268.00
20.36 Pre
Schedule 12-Jan-13
02-Feb-13 31-Jan-13
14-Feb-13 21-Feb-13
28-Mar-13 02-May-13
16-May-13 30-May-13
13-Jun-13 01-Aug-13
19-Sep-13 03-Oct-13
10-Oct-13 Actual
9 Rantau Tijang - Kota Agung
Lampung 026.1
42.00 ICB
Prior 149,831.00
16.65 Schedule
12-Jan-13 02-Feb-13
31-Jan-13 14-Feb-13
21-Feb-13 28-Mar-13
02-May-13 16-May-13
30-May-13 13-Jun-13
01-Aug-13 19-Sep-13
03-Oct-13 10-Oct-13
Actual 10
Simpang Empat - Sp.Air Balam West Sumatera
034.1 61.70
ICB Prior
241,617.00 26.85
Pre Schedule
12-Jan-13 02-Feb-13
31-Jan-13 14-Feb-13
21-Feb-13 28-Mar-13
02-May-13 16-May-13
30-May-13 13-Jun-13
01-Aug-13 19-Sep-13
03-Oct-13 10-Oct-13
Actual
Group - 32
11 Bantal - Mukomuko
Bengkulu 015.2
50.10 ICB
Prior 157,820.00
17.54 Pre
Schedule 25-Apr-13
16-May-13 14-May-13
28-May-13 04-Jun-13
09-Jul-13 13-Aug-13
27-Aug-13 10-Sep-13
24-Sep-13 12-Nov-13
31-Dec-13 14-Jan-14
21-Jan-14 Actual
12 Kambang - Indrapura
West Sumatera 017.2
55.20 ICB
Prior 171,948.00
19.11 Pre
Schedule 25-Apr-13
16-May-13 14-May-13
28-May-13 04-Jun-13
09-Jul-13 13-Aug-13
27-Aug-13 10-Sep-13
24-Sep-13 12-Nov-13
31-Dec-13 14-Jan-14
21-Jan-14 Actual
13 Sp Rukis - Tj Kemuning
Bengkulu 006.1
56.30 ICB
Prior 225,481.00
25.05 Pre
Schedule 25-Apr-13
16-May-13 14-May-13
28-May-13 04-Jun-13
09-Jul-13 13-Aug-13
27-Aug-13 10-Sep-13
24-Sep-13 12-Nov-13
31-Dec-13 14-Jan-14
21-Jan-14 Actual
Sub Total AWP - 2 1,354,030.00
150.45 A W P - 3
Group - 13
14 Painan - Kambang
West Sumatera 017.1
31.50 ICB
Prior 118,993.00
13.22 Pre
Schedule 20-Jul-13
10-Aug-13 08-Aug-13
22-Aug-13 29-Aug-13
03-Oct-13 07-Nov-13
21-Nov-13 05-Dec-13
19-Dec-13 06-Feb-14
27-Mar-14 10-Apr-14
17-Apr-14 Actual
15 Sibolga - Batas Tapsel
North Sumatera 016.1
36.00 ICB
Prior 129,228.00
14.36 Pre
Schedule 20-Jul-13
10-Aug-13 08-Aug-13
22-Aug-13 29-Aug-13
03-Oct-13 07-Nov-13
21-Nov-13 05-Dec-13
19-Dec-13 06-Feb-14
27-Mar-14 10-Apr-14
17-Apr-14 Actual
16 Seblat - Ipuh, Including
Bengkulu 009.4
34.50 ICB
Prior 110,237.00
12.25 Pre
Schedule 20-Jul-13
10-Aug-13 08-Aug-13
22-Aug-13 29-Aug-13
03-Oct-13 07-Nov-13
21-Nov-13 05-Dec-13
19-Dec-13 06-Feb-14
27-Mar-14 10-Apr-14
17-Apr-14 Air Lalang Air Guntung Bridge
0.052 Actual
17 Sp.Gng Kemala - Pugung Tampak
Lampung 061.1
36.80 ICB
Prior 104,238.00
11.58 Pre
Schedule 20-Jul-13
10-Aug-13 08-Aug-13
22-Aug-13 29-Aug-13
03-Oct-13 07-Nov-13
21-Nov-13 05-Dec-13
19-Dec-13 06-Feb-14
27-Mar-14 10-Apr-14
17-Apr-14 Including Way Taau Bridge
0.03 Actual
Group - 23
18 Mukomuko - Batas Sumbar
Bengkulu 015.3
25.80 NCB
Prior 69,233.00
7.69 Post
Schedule 30-Oct-13
20-Nov-13 13-Nov-13
27-Nov-13 25-Jan-14
15-Mar-14 03-May-14 17-May-14 24-May-14
Actual 19
Lais - Bintunan Bengkulu
009.1 11.60
NCB Post
37,558.00 4.17
Post Schedule
30-Oct-13 20-Nov-13
13-Nov-13 27-Nov-13
25-Jan-14 15-Mar-14
03-May-14 17-May-14 24-May-14 Actual
20 Lubuk Alung - Sicincin
West Sumatera 002.0
14.60 NCB
Prior 54,557.00
6.06 Post
Schedule 30-Oct-13
20-Nov-13 13-Nov-13
27-Nov-13 25-Jan-14
15-Mar-14 03-May-14 17-May-14 24-May-14
Actual 21
Lubuk Alung - Kuraitaji West Sumatera
027.0 16.80
NCB Prior
65,788.00 7.31
Post Schedule
30-Oct-13 20-Nov-13
13-Nov-13 27-Nov-13
25-Jan-14 15-Mar-14
03-May-14 17-May-14 24-May-14 Actual
Sub Total AWP - 3 689,832.00
76.65 Total AWP - 1 , 2 3
2,778,630.30 308.74
Ref. No. Province
Procurement Method
PriorPost Review
Request Date
Estimated Cost
Contractor Name
Construction Period
Apprd NOL Date
Invitation for Bids
Date Bid
Opening Date
Bid Evaluation Report NOL Date
Contract Signature
Date Submitted
Date
207,390.30 Pre
Pre
Invitation for Pre-
qualification Evalt.Qualification
Report Request
Date Apprd NOL
Date Submitted
Date Apprd
NOL Date
23.04
Contract Amount
Design Bidding Document
including qualification Estimated Cost
ANNEX 8 FinManPlan_FINAL240212 Page A.8.1 of 10
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ANNEX 8 FINANCIAL MANAGEMENT PLAN
ANNEX 8 FinManPlan_FINAL240212 Page A.8.2 of 10
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APPENDIX 8 FINANCIAL MANAGEMENT PLAN
1. INTRODUCTION
The Financial Management Plan FMP has been prepared to ensure that fiduciary requirements are applied to budgeting, disbursements, accounting, contract administration,
financial reporting and monitoring of all expenditures under the Project. The FMP is described briefly in Section 3.3 of the Project Implementation Plan. This Annex provides
more detail on key aspects of the FMP. Financial Management activities for WINRIP are described in more detail in the Project
Management Manual PMM, where sample formats are provided to illustrate how records are entered, how financial data is extracted from the database and how data are presented
to management.
2. EXISTING BUDGETARY CONTROL SYSTEMS
The Government has established mandatory systems covering the four activities which comprise Budget planning and implementation. Designed by the Ministry of Finance MoF,
they represent a rational procedure commencing with programming proposals and culminating in the reporting process. These activities are as follows:
• Planning Work Plan. A formal budget proposal is prepared by each Satker Work
Unit managing a component of the Project to the Ministry of Finance. The relevant document is the Rencana Kerja dan Angaran – Departemen dan Lembaga RKA-KL.
• Budget Formulation. A budget is prepared for each Satker by MoF. This is presented
in Dokumen Isian Pelaksanaan Anggaran DIPA.
• Payments System. Payments are made based on Payment Requests or Surat
Perintah Membayar SPM prepared by authorized SPM issuers. MoF Treasury Offices, known as Kantor Pelayanan Perbendaharaan Negara KPPN, issue Payment
Orders, Surat Permohonan Pencairan Dana SP2D, for the payment of funds.
• Reporting. An accounting system, Sistem Akuntansi Instansi SAI, is used by each
Satker to record their expenses and to generate electronic files, Arsip Data Komputer ADK, containing transactions details and summaries.
The output of the four activities is consolidated upwards through two intermediate tiers of management to provide, at central Government level, totals for each Line Ministry and
Institution within the Central Government administration. While all four activities are satisfactory in isolation there is a lack of integration. Data
produced by one cannot automatically be input to the next. Also, when output data are submitted up three levels in the managing structure, transmission is by disk rather than by
electronic transfer. These are shortcomings and are being addressed by the Government. But, with some 20,000 Satker offices, the development and implementation of
improvements is problematic.
ANNEX 8 FinManPlan_FINAL240212 Page A.8.3 of 10
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3. BUDGETING AND FUND AVAILABILITY