Western I ndonesia National Roads I mprovement Project 5 - 3
a.
File Storage Server, used to stored all files of report and other document. Please check the URL address
http:storage.winrip-ibrd.com .
b.
Document Management System DMS, used to record all information of letter and document files. The URL address of the DMS application will be at
http:dms.winrip-ibrd.com . The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
During the month, there was no mission by the World Bank nor monthly coordination meeting to update the Action Plans.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
A list of the key actions monitored during the period are listed below.
No. Action
By Whom Target dates
1. Send the BER of package 16
PMU and CTC •
August 12, 2016 2.
Inform the Bank about the decision taken for Package 10 PMU and CTC
• As soon as
possible
3. Inform the Bank about the steps DGH has takenwill take in the case
of the misrepresentation of facts in the bidding of Package 8 in response to the letter WINRIP265 of December 9, 2015. If DGH is
not taking any steps, this needs to be reported too. PMUCTC
• As soon as
possible
4. Send to the Bank the draft RfP and the budget for the slope
stabilization, design, and management PMU and CTC
• August 12, 2016
5. Send to the Bank the shortlist for the slope stabilization, design, and
management PMU and CTC
• August 19, 2016
6. Send the NOL to the contract modification 1 of the DSC contract
Bank •
August 12, 2016 7.
Send the NOL for the replacement of the DSC team leader Bank
• August 10, 2016
8. Send request to the Bank for the replacement of DSC staff for
packages 14, 20 and 21 PMU and CTC
• August 12, 2016
9. Send to the Bank the 2 DSC contract modification for price
escalation and other changes staff under the DSC contract PMU and CTC
• September
2016 10.
Send to the Bank the revised version of the procurement plan PMU
• August 12, 2016
11. Send the environmental management and monitoring plans RKPPL
for packages 7, 8 and 15 to the Bank PMU and CTC
• September 5,
2016 12.
Send the environmental management and monitoring plans RKPPL for packages 14, 20 and 21 to the Bank
• October 5, 2016
13. Cary out HIVAIDS workshops
PMUCTC DSC •
Package 7 Sept. 22, 2016
• Package 8 on
Sept. 20, 2016 •
Package 12 on Sept. 23, 2016
14. Send a letter to the local Environmental Agencies, with copy to the
Bank, to urge them to follow-up on inadequate quarry management and reporting by third party quarry owners
PMU and CTC •
August 31, 2016 15.
Collect the environmental permits for all quarries both owned by third parties and contractors, including evidence of compliance of
the owner with the environmental license PMU and CTC
• September 5,
2016 16.
Send to the Bank an update of the environmental monitoring table in annex 4, including an update for the information on the quarries
PMU and CTC •
October 5, 2016 17.
Update the project website with the implementation reports of RKPPL and RKLRPL, UKLUPL or SPPLH for all packages
PMU and CTC •
September 5, 2016
18. Send to the Bank confirmation letter on status of the affected
PMU and CTC •
August 16, 2016
Western I ndonesia National Roads I mprovement Project 6 - 2
person 1 due to the bridge development and status of additional LARAP for package 2
19. Send to the Bank final LARAP document of package 5 signed by the
relevant Government authority PMU and CTC
• August 16, 2016
20. Send to the Bank the right of use permission letter for the Forestry
Department for the existing road of package 5 PMU and CTC
• End of August
2016 21.
Carry out remedial actions for the LARAP implementation of package 5
PMU •
As soon as the DIPA revision is
done 22.
Send to the Bank the monitoring report of LARAP implementation of package 5
PMU •
After completion of
remedial actions
23. Submit LARAP monitoring reports for packages 11, 15, 16 and 19 to
the Bank PMU
• End of August
24. Submit LARAP monitoring report for package 7
• Beginning of
September 2016
25. Submit LARAP monitoring reports for package 10, 12, and 14
• Mid-September
2016 26.
Submit LARAP monitoring report for package 8 •
Mid-October 2016
27. Submit LARAP monitoring report for package 13 for 590 APs
PMU •
End of August 28.
Submit LARAP monitoring report for package 21 formally 515 APs PMU
• August 16, 2016
29. Submit LARAP monitoring report for package 20
• PMU and CTC
• End of August
2016 30.
Completely follow up on the FY2015 audit findings and report to the Bank
• •
December 31, 2016
31. Submit the quarterly IFR for April to June 2016 to the Bank
• PMU
• August 15, 2016
32. Provide additional follow-up response to the quality improvement
support inspection reports TFAC for packages 1, 6 and 19 •
PMUDSC •
August 12, 2016 33.
Send the revised TFAC response for package 3 informally to the Bank
• PMUDSC
• August 11, 2016
34. Send the TFAC response formally to the Bank for packages 1, 2, 3, 4,
6, 19 and 11 •
PMUDSC •
September 2, 2016
35. Put the Mid-term review report on WINRIP website
• PMUCTC
• August 20, 2016
36. Submit to the Bank the 2015IRMS traffic data for the 19 road
packages •
PMUCTC •
September 15, 2016
37. Regularly submit the quarterly progress reports to the Bank
• PMU
• Noted for each
calendar quarter
38. Disclose updated procurement plan after Bank approval in the
Winrip website linked to MPW Website •
PMU •
After Bank approval
39. Update the newsletter quarterly, including the list of contracts,
implementation progress, project related workshops and number, typology and status of complaints
• PMU
• Every quarter
40. Send quarterly newsletter to the civil society forum in each project
province in hard copy or through an electronic mailing system •
PMU •
Every quarter
Western I ndonesia National Roads I mprovement Project 6 - 3
6.1.3 Performance Indicators
Key Performance Indicators are developed and agreed between the World Bank and GOI, and will be monitored over the whole project period the changes in variables will be
calculated annually. The set indicators are describe in the project Appraisal Document PAD and the Loan Agreement between the GOI and the World Bank.
The overall progress towards achieving the PDO of increasing the effective use of selected sections of national roads along the Western Sumatra Corridor by reducing road user costs
is considered moderately satisfactory. Progress in implementation has picked up, and there has been an advance with respect to several project indicators. In addition, a project
restructuring is being processed which should bring the project largely back on track. The PMU provided an update on the achievement of the indicator targets. There has been
relatively good progress on three of the five intermediate indicators. For one of the remaining intermediate indicators on bridge improvement, progress is expected within the
next semester. The last intermediate indicator related to institutional strengthening will be cancelled in the framework of project restructuring. For the PDO indicator on AADT, CTC
carried out static traffic counts in March 2015 and confirmed that the original indicator targets are adequate. The mission refined a few indicators definitionsbaselines and
updated some indicator targets to take into account the project implementation delays. These changes will be reflected in the upcoming project restructuring.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the
targeted 10,347 vehicles per day in 2013. Shown in Table 6.1 is the comparison between
target and actual estimated AADT.
Table 6.1 Year Targeted
AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
Appendix I shows the updated WINRIP Performance Indicators.
Western I ndonesia National Roads I mprovement Project 6 - 4
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant. The main CTC activities during October 2016 are as follows:
• Preparation of Monthly and Quarterly Progress Reports.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from project
site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU. •
Submitted various Reports to PMU concerning environmental, the status of LARAP implementations and Site Visit Reports of each Specialist who conducted site inspection.
• Monitored the actual construction progresses of the on-going contract packages and advised PMU
of the current situations of the sub-projects. •
Review technical justification variation order Package 5 and Package 17. •
Assisted in POKJA in finalization of shortlisting of interested firms for the procurement of consultancy service for Technical Assistance for Development of Slope Stabilization Design and
Management.
• Assisted the TFAC Team in conducting site audit inspection on Package 17.
• Monitoring and review IFR of some Packages in the North Sumatera Province.
• Community Development Team carried out preparatory training of TPMs for Packages 20 and 21.
• Conducted HIV-AIDS socializations for Package 8.
• RKPPL Training for Package 14, 20, 21 on October 25 until 28, 2017 in Padang City.
• Monitoring Larap for Package 13 and 19 on October 26 until 28, 2016.
• Monitoring and introducing TFAC World Bank Mission for Package 8, 20 and 21 in Padang City.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and
Western I ndonesia National Roads I mprovement Project 6 - 5
reporting based on the financial management plan. They will prepare a Quality Assurance system covering all subprojects, and continuously monitor the effectiveness of their supervision procedures.
The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II, and will be based in Padang, West Sumatera.
DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The negotiation result and draft contract have been sent to WB on 25 March 2013 for review and
approval. The Bank issued no objection letter on the negotiation results and draft contract with letter dated 19 April 2013.
6.2.3 Study on Development of Slope Stabilization Design and Management
This component consists of technical assistance for analytical work of an alternative design for road segment that pass through critical environmental assets and vulnerable areas especially on slope
protection design and management.
6.3 Anti Corruption Issues
6.3.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This Mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism System CHS, which
includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial
complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Officer has a
major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Western I ndonesia National Roads I mprovement Project 6 - 6
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW have been
provided necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contract point for
complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotlines. MPW will hold Annual Accountability Meetings to
enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display
critical information on WINRIP to enhance both internal and external monitoring of the project
6.3.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect as is follow:
The selection and establishment of CROs for all 19 packages was finish on November 2015.
In October 2016 the CROs for Package 16 was has announced the winner of the bidding by No
Objection Letter from the World Bank and from the Ministry of Public Works and Housing Letter No. KU.03.01-Mn902, dated September 26, 2016.
The activities progress of Community Representative Observers CROs from January 2013 until
October 2016, as shown in Appendix H1.
6.3.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during October 2016 was as follow:
Community Development team was carried out Preparatory Training for TPM of package 20 Lubuk Alung - Sicincin and package 21 Lubuk Alung
Kuraitaji in West Sumatera Province, in Padang on October 13, 2016.
The Training was held in Meeting Room BPJN III Padang, Jalan Jati No. 109 Padang, and opened by PPK 10 of Satker PJN Region I, West Sumatera Province Mr. Agung Setiawan on behalf of the
Head of BPJN III Padang, and closed by PPK 06 Mr. Miral Mukhasi. The Objectives of this training is to provide the basic information necessary to support the
implementation of the project, so that the TPM personnel can implement monitoring in accordance with the provisions and procedures prescribed. Completed the training, participants
are expected to:
-
Explaining about ACAP and its implementation;
-
Describe the scope of monitoring on the construction works by the TPM;
-
Describe provisions on reporting and financial accountability. The training contents include:
-
Anti-Corruption Action Plan - ACAP from PMM Chapter. 11;
-
The scope of TPM responsibility;
