Western I ndonesia National Roads I mprovement Project 6 - 11
o Sub-component 2.3 abbreviated C02.03 is root folder of DSC.
•
Component 3 abbreviated C03 is root folder of Road Safety Environment.
•
Component 4 abbreviated C04 is root folder of Disaster Management. 4 Box File Cabinet
All the documents must be stored that it needs to be made box file cabinet. It is made from steel frame that can be installed flexibly, big and strong. Box file cabinet must be able to
accommodate all of container box which contain documents.
In the first and second row have placed the container box of documents from the Component 1. After that in the third row just placed a container box of documents from the
Component 2. Component 3 and 4 have not been implementation. Then there is no document that can be produced for both Components. The layout arrangement as
illustrated below.
In addition, each container box will contain the appropriate documentation to its components. For documents of Component 1 is contains the following documents:
DAFTAR DOKUMEN P01 TAHAP PERSIAPAN
TAHAP PELELANGAN TAHAP KONSTRUKSI
TAHAP PHO ACAP
1. Standard
Bidding Document
1. Kontrak
1. Provisional Hand Over
Report 1.
Community Representative
Observer 2.
DED 2.
Pre-Construction Meeting
2. Road Safety Audit
2. Complaint
Handling Unit
3. BOQ
3. Project Monitoring
and Evaluation
Report 3.
Third Party Monitoring 4.
OE 4.
Road Safety and Traffic
Management Monitoring Report
5. General
Specification 5.
Addendum
ENVIRONMENT 6.
Bid Evaluation
6. Amendment
Western I ndonesia National Roads I mprovement Project 6 - 12
Procurement Report
1. AMDAL
7. Procurement
Readines Assessment Report
2. HIVAIDS
3. RKPPL
4. SPPL
5. UKLUPL
ROAD SAFETY
1. Design Reiew
SOCIAL IMPACT
1. LARAP
And for container box that contain documents of Component 2 are lists the following documents:
DAFTAR DOKUMEN PMU
1. Loan Agreement
16. 31.
2. Project Implementation
Plan 17.
32. 3.
Project Appraisal
Document 18.
33. 4.
Term of Reference 19.
34. 5.
Project Management
Manual 20.
35. 6.
21. 36.
7. 22.
37. 8.
23. 38.
9. 24.
39. 10.
25. 40.
11. 26.
41. 12.
27. 42.
13. 28.
43. 14.
29. 44.
15. 30.
45.
DAFTAR DOKUMEN CTC PENDAHULUAN
BULANAN KEUANGAN
TRIWULANAN SEMESTER
1. Inception
Report 1.
MPR No. 01 2013-01 1.
IFR Q1 2013 1.
QPR Q1 2014 1.
Mid Term S2 2014
2. MPR No. 02 2013-02
2. IFR Q2 2013
2. QPR Q2 2014
2. Mid Term S1
Western I ndonesia National Roads I mprovement Project 6 - 13
2015 3.
MPR No. 03 2013-03 3.
IFR Q3 2013 3.
QPR Q3 2014 3
Mid Term S2 2015
4. MPR No. 04 2013-04
4. IFR Q4 2013
4. QPR Q4 2014
4. Mid Term S1
2016 5.
MPR No. 05 2013-05 5.
IFR Q1 2014 5.
QPR Q1 2015 6.
MPR No. 06 2013-06 6.
IFR Q1 2014 SA 6.
QPR Q2 2015 7.
MPR No. 07 2013-07 7.
IFR Q2 2014 7.
QPR Q3 2015 8.
MPR No. 08 2013-08 8.
IFR Q2 2014 SA 8.
QPR Q4 2015 9.
MPR No. 09 2013-09 9.
IFR Q3 2014 9.
QPR Q1 2016 10.
MPR No. 10 2013-10 10.
IFR Q3 2014 SA 10.
QPR Q2 2016 11.
MPR No. 11 2013-11 11.
IFR Q4 2014 12.
MPR No. 12 2013-12 12.
IFR Q4 2014 SA 13.
MPR No. 01 2014-01 13.
IFR Q1 2015 14.
MPR No. 02 2014-02 14.
IFR Q1 2015 SA 15.
MPR No. 03 2014-03 15.
IFR Q2 2015 16.
MPR No. 04 2014-04 16.
IFR Q2 2015 SA 17.
MPR No. 05 2014-05 17.
IFR Q3 2015 18.
MPR No. 06 2014-06 18.
IFR Q3 2015 SA
5 Schedule to Collecting of Documents
The collection of hard copy documents and reports starting from now until the end of WINRIP project at the end of 2017. This activities are done in a gradual way to reduce
workload at the end of the project.
6 Task to be Performed
All of documents and reports that have been produced must be retain one copy for archive. Then we need cooperation from all specialists, assistants and supporting staff in order
independently to submit an archive document to the database administrator. Then the database administrator will store the archived documents in the box file cabinet.
6.5.2 DMS Statistic
Today the DMS application already stored many file of Letters and Documents. And the next days will be more files are stored in the DMS database. At the end, it is expected to store all
of files that related with WINRIP project.
Below is the number of Letter files that have been stored in DMS database, updates until the end of September 2016. This Letter statistics have sorted by Package.
M o
n th
ly P
ro g
re ss
R e
p o
rt
O ct
o b
e r
2 1
6
W e
st e
rn I
n d
o n
e sia
N a
tio n
a l R
o a
d s
Im p
ro v
e m
e n
t P
ro je
ct 6
- 1
4
1 2
3 4
5 6
7 P1 Krui - Biha
P2 Padang Sawah - Sp Empat P3 Manggopoh - Padang Sawah
P4 Ipuh - Bantal P5 Sp Rampa - Poriaha
P6 Pasar Pedati - Kerkap P7 Indrapura - Tapan
P8 Bts Kota Pariaman - Manggopoh P9 Rantau Tijang - Kota Agung
P10 Sp Empat - Sp Air Balam P11 Bantal - Mukomuko
P12 Kambang - Indrapura P13 Sp Rukis - Tj Kemuning
P14 Painan - Kambang P15 Sibolga - Batas Tapsel
P16 Seblat - Ipuh P17 Sp Gn Kemala - Pg Tampak
P18 Mukomuko - Bts Sumbar P19 Lais - Bintunan
P20 Lubuk Alung - Sicincin P21 Lubuk Alung - Kuraitaji
WINRIP 3
6 2
8 6
1 2
5 1
5 1
7 1
1 7
6 1
6 1
2 1
2 6
8 5
4 1
4 2
2 6
6 P
a ck
a g
e
Let ter
S ta
tis tic
So rt
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b y P
ac kag
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re ar
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r o f D
o cu
m e
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ile s t
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t h av
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to re
d in
D M
S d at
ab as
e ,
u p
d a
te s u
n til
th e
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d o
f Se p
te m
b e
r 2 1
6 . T
h is
D o
cu m
e n
t s ta
tis tic
s h av
e s
o rt
e d
b y
D o
cu m
e n
t T yp
e .
1 2
3 4
5 6
7 7
3 8
6 6
3 3
1 5
1 3
6 8
1 8
1 2
8
8
D o
cu men
t S ta
tis tic
So rt
e d
b y Do
cu m
e n
t T yp
e
D o
cu m
e n
t T yp
e
W IN
R IP
W e
b si
te A
p p
lic at
io n
P ro
gr e
ss ar
e sh
o w
n in
A p
p en
d ix
G .
Western I ndonesia National Roads I mprovement Project 6 - 15
6.6 Quality Assurance
During the period October 2016 the Quality Assurance Engineer conducted final review of TFAC Comformance Reports, prepared site visit reports for Packages 11, 13 and 16.
Appendix D shows the activities of the Quality Assurance Engineer during this period.
6.7 Project Risks and Mitigation Measures
6.7.1 Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected the procurement of
AWP-2 and AWP-3 sub-projects. The DED of several subprojects of WP-2 and WP-3 were prepared and completed by respective P2JN. The CTC has then been instructed by DGH to
review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.7.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustments •
Contract Amendments Additive or Deductive Variations •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report, however CTC prepared revised cost
estimates in anticipation of future cost claims to cover contract price escalations and variation orders. A revised factor from 10 have been reduced to 5 for both additional
cost components is applied on the original cost.
6.7.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence of contractors shall be considered at the time of
bid evaluation and prior to the award of any contract. The quality of supervision however is influenced by the following factors:
• Ensuring that supervision staff levels are fully manned with competent, honest,
qualified and experienced personnel. •
The provision of properly equipped laboratories with properly trained operators for each package.
Package supervision comes under the responsibilities of the immediate supervision teams and the relevant DSC and the Quality Assurance Engineer from CTC.
Western I ndonesia National Roads I mprovement Project 6 - 16
6.8 Training to Support Project Implementation
Since the Training Specialist and his Assistant demobilized at the end of September, CTC still to continue conducting or delivering training for different disciplines.
During this month there were 2 two training for different disciplines : 1. Third Party Monitoring Training was held on October 12 -14, 2016 in Padang City,
conducted by Community Development Specialist. 2. Preparation environmental management and monitoring workplan RKPPL Trainging
No.8 including training on Management of road works environmental impact during construction phase, was held on October 25 until 28, 2016 in Padang City, conducted by
Environmental Specialist and Road Safety Engineer.
Monthly Progress Report October 2016
Western I ndonesia National Roads I mprovement Project 7 - 1
7 ISSUES and RECOMMENDATIONS
7.1 Current Situation
The main issues during this month of October 2016 are as follows: a The big negative slippage behind schedule of four 4 on-going construction sub-
projects, Packages 5, 11, 13 and 15. b Delayed execution of Contract Agreement and issuance of Notice to Proceed will affect
the twenty one 21 months time of completion of Contract Package 16. If the Contract Package could not get started soon, the completion date will keep on stretching farther
beyond the expiry date of the loan agreement on December 31, 2017.
c For almost eight 8 months now since the 2
nd
week of March 2016, there was no regular Team Leader of the Design Supervision Consultants DSC as he cannot continue
anymore to discharge his duties due to serious ilness.
7.2 Actions Required
a Four 4 of the on-going construction packages are on critical situation due to big negative progress slippages which may affect the timely completion of the projects.
Design Supervision Consultant DSC shall closely monitor, preferably on a weekly basis, the Contractors progress output once the pending Contractors request for time
extensions are granted and approved. Contractors shall prepare a Catch-Up Schedule on how to complete the remaining works within the extended contract time. High level
management meeting is urgently suggested to address the issues behind the delayed work progress, aspecially for Packages 13 and 15.
Package 5 needs acceleration of Contract modification and Package 11 needs Additional Project Budget Allocation DIPA FY 2016.
b Processing time up to the issuance of Notice To Proceed shall be prioritized and expedited in order to minimize the completion dates from going farther beyond the
December 31, 2017 loan closing date. c BALAI III as the other part of the contracting parties with Renardet the Engineer of the
WINRIP Projects shall have to clarify from the Company how soon the replacement Team Leader will mobilize to the site.
