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4.7 Anti Corruption Issues
4.7.1 Anti Corruption Action Plan ACAP
ACAP for WINRIP was developed from the previous SRIP experiences. Basically, it has the same main components of involving the Community Representative Observers CRO in the bid opening and Third
Party Monitoring TPM during the construction supervision although modification was made on the selection process of the CROs for SRIP. Within this plan there are four main pillars as indicated separately
below
a
Community Representative Observers CRO
b
Publication Disclosure
c
Complaints Handling System CHS
d
Third Party Monitoring TPM
4.7.2 Community Representative Observers CRO
The Community Representative Observers, who are required to observe the actual bidding activities, were appointed for WP-1 group. All of the CROs were university staff, selected in accordance with the World
Bank suggestion to request assistance from local universities. CRO is the independent observer who is not related directly or indirectly to the Contractors, Consultants,
and Suppliers or not be part of the WINRIP s management, and not a member of any political party. CROs selection procedures:
a. Review the criteria and qualifications of candidates for the CRO.
b. Director of Planning, DGH as Chairman of the Project Management Unit, delegated the authority to the selection of the CRO to the Head of National Roads Implementation Agency
BBPJN Head of Procurement Services Unit Unit Layanan Pengadaan - ULP, hereinafter referred to as Head of Balai.
c. Head of Balai to invite CRO candidates from the local universities or colleges.
d. Selection of CRO to be facilitated by Balai BBPJN Procurement Services Unit Unit Layanan Pengadaan - ULP.
e. Elected CRO and substitute CRO must attend one day training to be conducted by the PMU CTC WINRIP.
f. Head of Balai to report the result of CRO selection by attaching the Minutes of Election Meeting and
send an approval application letter of the CRO to Director of Planning DGH as the Chairman of PMU. g.
Based on the report and a written request from the Head of Balai, the Director of Planning DGH as the Chairman of PMU must sign a Letter of Agreement and the Decree of the Establishment of CROs.
The duties and obligations of CRO are: a. CRO must be present in any procurement activity Pre-Bid Meeting, Site Visit, Bids Submission and
Opening of Bids, and Announcement of Bids Winner by invitation of the Procurement Committee, and are required to sign the attendance list
b. If the elected CRO is unable to attend on procurement activities, a Substitute CRO shall be appointed to attend these activities.
c. In discharging of duties the Substitute CRO have the same responsibilities as elected CRO.
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d. The CRO Substitute CRO, after attending the Procurement activities, required to make a report of hisher activities and submit them to the PMU and copy furnished to the related Head of Balai.
CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works.
In the performance of its duties, the CROs receive transportation cost from their home office to the location of procurement meeting, and also he she also receives per diem or Out Station Allowance OSA
and hotel accommodation if necessary to stay. CROs also get additional charged for their reporting costs. The financing standards adjusted to the General Cost Standard Standar Biaya Umum issued by the
Ministry of Finance. The CRO s financing charged to the Contract for Consulting Services for Technical Assistance for Core Team
Consultants CTC No: 06-20CTCTALN80431112, dated 5 November 2012.
4.7.3 Publication Disclosure
The second task under ACAP is publication of related ACAP documents for public disclosure with easy access to the general public and this is mainly manifested in the ACAP segment of the WINRIP website. This
ACAP section has been being designed to attain the best possible transparency of the project. Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP,
Project Management Manual PMM on its website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s
Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of
information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project:
•
Work Plan and Procurement Plan.
•
Quarterly newsletter containing information on the list of contracts, implementation progress, projects related activities, number, types and status of complaints in each location. The newsletter will also be
made available to civil society in hard copy and through electronic mailing system.
•
Mid-Term Review Report, promptly after completion of the mid-term review implementation support is carried out in accordance with the loan agreement;
•
All final audit reports financial or otherwise, including qualified audit reports prepared in accordance with the loan agreement and all formal responses of the government in relation to such reports. The
publication should be done within one month after the report is accepted as final.
•
Contracts awarded with information on general scope of work with location, value, and summary information of the awarded firms contractors. The practice in other projects demonstrates that
disclosure of contracts awarded will help in reducing fraudulent practices Ministry of Public Works MPW maintains a website: http:www.pu.go.id, with a link to eproc.pu.go.id
for information on semi e-procurement or e-procurement. PMU WINRIP supported by CTC will develop their own website: http:www.winrip-ibrd.com, and with it all the information and data about WINRIP be
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