Training WINRIP DOC MPR CTC MPR No.2 2013 02 2013 02 11 00225.
Western I ndonesia National Roads I mprovement Project 33
Project Manager PPK Head of Unit with a duration of about one month, it may not be too relevant to the implementation of this project.
In a coordination meeting on February 13, 2013, which was followed by the Chairman and Vice Chairman and members of the PMU WINRIP, the World Bank, Directorate
of Planning and Directorate of Implementation Regional I, Procurement Committee Pokja Pengadaan Lampung, Bengkulu and West Sumatra, BBPJN II and III,
SatkerPPK of National Road Implementation from BBPJN II and III, and CTC WINRIP, noted that one of the delays Factor is related to the quality of the
Procurement Committee.
Therefore in order to speed up the procurement process and reduce delays, there should be efforts to increase the competences and the equation of knowledge and
skills in Tender Document control, based on World Bank guidelines, including the preparation of Owner Estimate OE for members of the Procurement Committee
POKJA and the related Working Unit.
There was proposed to conduct of a Workshop on Bidding Documents Evaluation for to increase the competences of the members of the Procurement Committee for the
understanding and applying of the Standard Bidding Document SBD, as well as Bid Evaluation Report BER.
This workshop was not listed in WINRIP training program, but due to an urgent need, it needs to be implemented.
The Community Development Officer, as requested by Director of Planning and coordinated by Assistant Team Leader of the CTC, should prepare and arrange this
workshop, including providing the materials and speakers or presentersfacilitator, looking for the venue, organizing and coordinating the workshop implementation.
The Workshop on Bidding Documents Evaluation was being delivered from 28 February to 1 March 2013, in Swiss-belhotel, Jalan Kemang Raya No. 7 Jakarta
Selatan, Tlp: 021-7198000, Fax: 021-719088, attended by 33 participants from Procurement Committee Pokja Pelelangan from Provinces, SatkerPPK
Pelaksanaan Jalan Nasional, on AWP-1 of WINRIP, BPJN II III , and PMU WINRIP.
Target Group of the workshop was Procurement Committee Pokja Pelelangan from four provinces, Project Manager SatkerPPK National Roads Implementation from
four packages Annual Works Program AWP-1, Official staff of Balai BBPJN II Padang BBPJN III Palembang, and PMU WINRIP.
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Number of trainees candidate were invited 46, who attended in workshop was 33 as following listed:
No. Element of workshop participants
Invited Presence of
Participants
1 Procurement Team Pokja West Sumatra
7 4
2 Procurement Team Pokja Lampung
7 6
3 Procurement Team Pokja Bengkulu
7 3
4 Procurement Team Pokja North Sumatra
2 4
5 Satuan Kerja PPK : Manggopoh
Padang Sawah 3
2 6
Satuan Kerja PPK : Padang Sawah Simpang Empat
3 2
7 Satuan Kerja PPK : Krui
Biha 3
3 8
Satuan Kerja PPK : Ipuh Bantal
3 1
9 Balai II Padang
2 1
10 Balai III Palembang
2 1
11 PMU and Satker PAP2PHLN
7 6
Total 46
33 72
Some prospective participants who were invited could not attend because of a various other activities.
Head of Balai BBPJN I, II, and III were presented only in the opening ceremony which was opened by the Director of Planning together with the Director of
Implementation Region I.
The workshop matters which were discussed in this workshop, in summary are as describe below, and in detail is shown in Appendix F1. The Key Speakers are listed
in Appendix F2.
Subject Matters of Workshop: 1. Standard Bidding Documents SBD:
2. Bid Requirements and Regulations: 3. Bid Evaluation Report BER.
4. Owner Estimate.
6.4 Anti Corruption Issues 6.4.1
Anti Corruption Action Plan ACAP
The main duties of the Community Development Officer are implemented of Anti- Corruption Measures, and Monitoring their Effectiveness. Provide assistance as
required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-
Corruption Action Plan ACAP agreed between the World Bank and the DGH.
The following tasks particularly need to establish procedures to be undertaken:
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Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps
including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from
local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the
progress of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor
status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate
General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns
the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro-active in resolving issues when
such a matter arises. The Community Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-
through of the Complaints Handling Unit CHU for the ACAP related incidents
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan
PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail
address, phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings
to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the
project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project