Draw Downs and Future Costs
Western I ndonesia National Roads I mprovement Project 26
5.3 Management Information System 5.3.1 General Overview
The Management Information System tasks will include the followings:
1 Information System
a. Develop and manage a database system to store soft copy documents into a file storage server.
b. Establish a Document Management System DMS to provide: •
Letter Database System, used to record all information of incoming and outgoing letter.
• Document Library System, used to record all information of hard copy
documents then store it into libraryshelves. c. Create and maintain a WINRIP official website.
d. Develop and update a Geographic Information System GIS of spatial and roads information that overlay into Google Maps.
e. Develop and manage a Financial Management Information System FMIS, the web based application to monitoring financial progress.
f. Develop and manage a Progress Monitoring System PMS, the web
based application to monitoring physical progress. g. Provide a Complaint Handling System CHS, used and support the
ACAP activities to accommodate complaints from the public via short- massage-service gateway, email and website.
2 Data Collection and Document Upload
a. Collecting data and updating list of data catalog every month. b. Uploading documents into afilestorageserver.
3 Technical and Computer Troubleshooting
a. Setting up and manage cablenetwork of local area network and internet connection.
b. Setting up and manage hardware problem of the computer, printer, copier and phone.
c. Software installation and cleaning up of computer virus.