Western I ndonesia National Roads I mprovement Project 24
The RSA for AWP-2 and AWP-3 shall be conducted each one time during design and each one time during construction, and make sure that some initial RSA action have
to be incorporated in the design for AWP-2 and 3. The purpose of the RSA is to identify the road safety weaknesses in design during the design and actual
construction and make recommendations for realistic improvements which can be handled within the scope of the construction works of the project. The CTC shall
compile all the road safety recommendations in the Road Safety Audit Reports which shall be part of the technical reports. The RSA report has to be disseminating in
particular to the audited packages.
Western I ndonesia National Roads I mprovement Project 25
5 FINANCIAL MANAGEMENT INFORMATION SYSTEMS
5.1 Draw Downs and Future Costs
Details of the disbursements already made from the loan are listed in the following sub section.
5.2 Disbursement
The total disbursement from the loan to the end of February 2013 was USD 800,000.00 equivalent to approximately 0.32 of the loan funds.
The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C.The following
table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of February 2013.
Category Description
Loan Amount US
Totals Disbursed to
End Feb. 2012 in US
Disbursed
1
Part 1 Betterment
and Capacity Expansion of
National Roads. 220,400,000.00
2
Part 2
Implementation Support
16,000,000.00 674,177.03
4.21
3
Part 3
Road Sector Institutional
Development 1,000,000.00
4
Part 4
Contingency for Disaster Risk
Response Unallocated
12,600,000.00 LN 8043 DA-A
125,822.97
Original Loan Amount
250,000,000.00 800,000.00
0.32
Western I ndonesia National Roads I mprovement Project 26
5.3 Management Information System 5.3.1 General Overview
The Management Information System tasks will include the followings:
1 Information System
a. Develop and manage a database system to store soft copy documents into a file storage server.
b. Establish a Document Management System DMS to provide: •
Letter Database System, used to record all information of incoming and outgoing letter.
• Document Library System, used to record all information of hard copy
documents then store it into libraryshelves. c. Create and maintain a WINRIP official website.
d. Develop and update a Geographic Information System GIS of spatial and roads information that overlay into Google Maps.
e. Develop and manage a Financial Management Information System FMIS, the web based application to monitoring financial progress.
f. Develop and manage a Progress Monitoring System PMS, the web
based application to monitoring physical progress. g. Provide a Complaint Handling System CHS, used and support the
ACAP activities to accommodate complaints from the public via short- massage-service gateway, email and website.
2 Data Collection and Document Upload
a. Collecting data and updating list of data catalog every month. b. Uploading documents into afilestorageserver.
3 Technical and Computer Troubleshooting
a. Setting up and manage cablenetwork of local area network and internet connection.
b. Setting up and manage hardware problem of the computer, printer, copier and phone.
c. Software installation and cleaning up of computer virus.
5.3.2 Database
A typical work flow in management of incoming and outgoing data will be divided into 3 types of data handling as follows:
1. Hardcopy, the documentis storedin a rack. 2. Softfiles, saved in theFileStorageServer.
3. Data information, inputted in database applications.
For further handling that needs to be made an integrated database management system so that all data can be stored properly. The database system will be
prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable, and manageable format as outlined below with the
