Western I ndonesia National Roads I mprovement Project 5 - 3
a.
File Storage Server, used to stored all files of report and other document. Please check the URL address
http:storage.winrip-ibrd.com .
b.
Document Management System DMS, used to record all information of letter and document files. The URL address of the DMS application will be at
http:dms.winrip-ibrd.com . The DMS have 2 main modules below:
1. Letter Database System, used to record all information of incoming and
outgoing letter.
2. Document Library System, used to record all information of document and
report files.
Western I ndonesia National Roads I mprovement Project 6 - 1
6 PROJECT PERFORMANCE
6.1 World Bank and GOI Compliance
6.1.1 World Bank Missions
During the period October 2015 there was no implementation review mission nor site visit. However, the regular Monthly Meeting to review the implementation progress and monitoring or
updating of the key activities of the Agreed Key Action Plans was held on October 19, 2015.
6.1.2 Agreed Key Actions and Mission Plans during Recent World Bank Mission
A list of the key actions monitored during the period are listed below.
No .
Action By Whom
Updated Status Oct 19, 2015
Current Target Dates Sept 7, 2015
Update Status 16 Oct 2015
1. Carry out workshop on
HIV-AIDS for packages 1, 2, 3 and 4
PMUCTCDS C
• Nov 9 for
package 1 and 17
• Nov 12 for
package 2 and 3
• Nov 17 for
package 4 and 11
• Nov 18 for
package 6 and 19
• Nov 19 for
package 13 1 month after NOL to
DSC contract amendment since it
envisages a new environmental
specialist •
CTC already coordinate with contractor, Komisi
Penanggulangan Aids Indonesia KPAI and KPAD
• Balai will coordinate contractor
and TL DSC for AIDS socialization
2. Submit to the Bank the
LARAP monitoring reports for:
• Package 2
• Package 3
• Package 11
• Package 16
PMU •
End of Nov , 2015
• End of Jan,
2016
• End of Oct,
2015 terkirim ke WB
dokumen pembayaran
untuk 15 WTP secara informal
• End of Oct
2015 terkirim ke WB
dokumen pembayaran
• Need decision on
slope design decision by end of Sep 2015
• End of Sep 2015
• End of Sep 2015
• End of Sep 2015
• Balai II decided to implement
original DED. Additional LARAP implementation is needed 24
PAPs. Budget has been allocated in the APBD 2015
• 2 PAPs are canceled. 1 PAP will
be paid for Air Gadang Bridge •
1 PAP already paid. •
Balai decided for embankment area needed additional land
acquisition for slope protection
• 154 PAPs already paid total
262 PAPs •
Final payment End of Nov 2015
• 234 PAPs already paid total
316 PAPs •
Final Payment End of Nov 2015
Western I ndonesia National Roads I mprovement Project 6 - 2
No .
Action By Whom
Updated Status Oct 19, 2015
Current Target Dates Sept 7, 2015
Update Status 16 Oct 2015
• Package 5
• Package 17
• Package 13
untuk 102 WTP secara informal
• End of Oct
2015 Berita acara relokasi 1
WTP akan terkirim ke WB
• End of Oct
2015 terkirim ke WB data
administrasi 231 WTP
• 15 Dec 2015
terkirim ke WB data
administrasi 1500 WTP
• End of Oct 2015
• Sep 14, 2015
• End of Sep 2015
• 1 PAP already relocated. 60
PAPs additional will be paid on Dec 2015
• Total 2.269 PAPs. 461 PAPs
already paid. The remaining PAPs will be paid on Dec 2015
• Total 3.295 PAPs. 189 PAPs
already paid. Half of the remaining PAPs will be paid in
2015 and the rest will be paid in 2016
3. Bidding process on disaster
management •
Send to Bank the revised ToR
• Re-announce the RFP
PMU and CTC •
Meeting on Oct 21, 2015
• A meeting with Subdit
LKJ will be held by 10 Sep 2015 to finalize
the ToR, the Tor will afterward be sent to
the Bank and the request for
manifestation published
•
4. •
Send bidding document Packages
20, 21
• Send bidding
document Packages 14, 16
PMU •
Langsung tender setelah
terima surat WB tanggal 20
Oct 2015 •
14 Sep 2015
• End of Sep 2015
• Draft Bid Document sent to
Balai II Package 20, 21, 14 for review. Will be sent to WB
approximately on the third week of Oct 2015
• Procurement process schedule
on the beginning of Nov 2015 •
SBD sent to Balai III Package 16. OE is waiting for approval
from DGH. Draft bid document will be sent to WB end of Oct
2015
• Procurement process schedule
on the mid of Nov 2015 5.
Package 2: Accelerate the processing of the
necessary contact modification, which needs
to cover all accesses to property and any time
extension and send it to the Bank if it is above 15
PMU •
Mid of Nov 2015 proposal
of variation order more
than 15 and time extension
• Need decision on
slope design to finalize the contract
modification request decision by end of
Sep 2015 •
Needed contract new modification regarding to
explanation package 2 in the row no. 2 above
6. Package 3: Send draft
amendment for package 3 19 for prior Bank no-
objection, which needs to cover all accesses to
property and DSC needs to push contractor to submit
soft drawing of cross section to propose
PMU •
Mid of Nov 2015
proposal of variation order
more than 15 and time
extension •
Need decision on slope design to
finalize the contract modification request
decision by end of Sep 2015
• Needed contract new
modification regarding to explanation package 3 in the
row no. 2 above
Western I ndonesia National Roads I mprovement Project 6 - 3
No .
Action By Whom
Updated Status Oct 19, 2015
Current Target Dates Sept 7, 2015
Update Status 16 Oct 2015
variation order 7.
Report back to the Bank on how DGH has
implemented the recommendations of the
auditors in the auditing report of the 2014 financial
statements partial response at least while
waiting for feedback from the Balai
PMU •
End of Oct 2015
• Sending partial report
P1, P2, P3 by 11 Sep 2015
• Sending full report by
end of Oct 2015 •
Partially Done
8. Send to the Bank a request
for modification of the contract with DSC
PMU •
Oct 21, 2015 •
Mid of Sep 2015 revised version of
request •
By Sep 8, 2015 clarify with the DSC PPK and
send to the Bank a response to the
questions raised in July
•
9. Send restructuring request
to the Bank Ministry of
Finance •
23 Oct 2015 send to DG
• PMU will send the
draft request to DG by Oct 23, 2015
• 10.
Send the response to the Bank on the TFAC reports
for packages 2 and 3 and the supervision mission
reports for package 1 and 4 Response in format
similar to EINRIP project
PMU •
Package 4 send on 23 Oct
2015 •
Package 2 and 3 review by
CTC •
Package 1 review by DSC
and will be sent on 26 Oct
2015 •
Sep 21, 2015 •
Needed report revision from PPK all packages
11. Organize formal
supervision mission for the project with
BappenasMoF
Bank PMU •
Kick off meeting Nov
10, 2015 •
Closing meeting TFAC
Nov 6, 2015 •
Wrap up meeting Nov
13, 2015 tentative
• Site visit TFAC
schedule on Oct 26,2015 to
Padang and Nov 2, 2015 to
Bengkulu
• Site Visit
SocialEnviron ment 27, 28,
29 Oct to Sibolga and
Nov 2 to Bengkulu and
Nov 4 to Lampung
• Mid-October 2015
•
Western I ndonesia National Roads I mprovement Project 6 - 4
6.1.3 Performance Indicators
GOI and the World Bank have agreed on a set of Key Performance Indicators KPIs to measure the
project s performance in achieving its stated development objectives. These KPIs are provided in the WINRIP Project Implementation Plan PIP, together with baseline data and targets.
The annual targets for KPIs that are indicated in the Project Implementation Plan are based on the
initial Project Implementation Schedule as shown in Appendix I.
The CTC have established the precise definitions, calculation methods and data collection procedures to monitor the KPIs.
Actual traffic count surveys to collect primary field data were conducted using two 2 methods the Mobile Observer Traffic Counts MOTC and the Permanent Station Traffic Counts PSTC for
determination of AADT data in updating the target and actual AADTs. The surveys were conducted intermittently during the 1
st
quarter of 2015 along roadlinks Packages 6, 8, 9, 14, 15 and 19. Based on evaluation and technical analysis of traffic count from the six 6 roadlines using the two 2
methods, it appears that the AADT derived from the Permanent Station Traffic Counts PSTC have an average forecast AADT of 12,696 vehicles per day which is above the 11,351 vehicles per day in
2014. While the data from Mobile Observer Traffic Counts MOTC , the average forcast AADT of 6,310
vehicles per day is well below the targeted vehicles per day of 11,351 in 2014. Due to lesser degree of accuracy of the MOTC method, the calculate average forecast AADT has been disregarded.
From the baseline 2010 AADT and estimated AADT for the year 20142015, the extrapolated AADT for the year 2013 resulted to 11,254 vehicles per day or 8.8 above the targeted 10,347
vehicles per day in 2013. Shown below is the comparison between target and actual estimated
AADT.
Year Targeted AADT Estimated
Baseline 2010 7,837
FY1 2013 target 10,347
FY1 2013 actual 11,254
FY2 2014 target 11,351
FY2 2014 actual 12,696
FY3 2015 target 12,453
FY4 2016 target 13,304
FY5 2017 end target 14,214
The detailed Report indicating all the assumption, basis, evaluation results and conclusion have been submitted to PMU on May 18, 2015 with copy furnished to World Bank.
Western I ndonesia National Roads I mprovement Project 6 - 5
6.2 Implementation Support Components
6.2.1 Core Team Consultant CTC
The CTC is responsible to provide support to the PMU and DGH in the management of the Project, based in Jakarta. The CTC tasks include financial and progress monitoring and reporting, information
management and dissemination, quality assurance and performance review for the Design and Supervision Consultants DSC, implementation and monitoring of the anti-corruption action plan,
support for project monitoring and evaluation, and support for implementation of a training program to support project management and implementation.
The CTC contract No. 06-20CTCTALN80431112 was signed on 5 November 2012 by both DGH and a Joint Venture of PT. Perentjana Djaja, Yongma Engineering Co.Ltd., and PT. Epadascon
Permata Engineering Consultant.
The main CTC activities during September 2015 are as follows:
• Prepared format of Summary Status for WINRIP.
• Presented to the Kasatker of PAP2PHLN the individual professional staff Work Program and
Schedule for 2015 to 2017. •
Prepared format for land acquisition progress monitoring. •
Prepared Draft of proposed reallocation and justification for realigment of funds for the different categories of the original loan amount and discussed the proposal with PMU and WB.
• Monitoring the implementations of the ESAMP, anti-corruption action plans, complains from
project site, progress of LARAP, procurement activities and financial progress. •
Prepared and issued various letters to PMU and DSC. •
Submitted various Reports to PMU concerning the status of LARAP implementations. •
Conducted joint site inspection with DSC, PPK and Contractor on Contract Packages 4, 6, 11, 13, and 19 to assess the actual progress and quality of works and evaluate Contractor s capability to
complete the contract on the target dates of completion. •
Conducted final back checking of DED drawings for packages 14, 16, 20, 21 to ascertain and confirm whether WB and CTC comments were incorporated in the final submittals.
• Co-Team Leader and Quality Assurance Engineer attended pre-construction meeting in
Palembang on September 17, 2015 and in Lampung on September 28, 2015 for Contract Package No.17.
• Assited the Procurement Committee POKJA of BALAI 2 in the evaluation of bids and
preparation of Bid Evaluation Report BER for Packages 7, 8, 10 and 12. •
Monitored the actual construction progresses of the ten 10 on-going contract packages and advised PMU of the current situations of the sub-projects.
• Attended various meetings.
6.2.2 Design and Supervision Consultant DSC
The Design and Supervision Consultant DSC will be responsible for design of WP 2 and WP 3 civil works and supervision of all civil works. They will have the role of Engineer under a FIDIC-type
contract. The tasks include the preparation and maintenance of a quality assurance plan, validation and updating of designs, supervision of all civil works, environmental and social monitoring and
management, and support for financial and progress monitoring and reporting. The DSC will also be responsible for quality assurance of materials and workmanship, certifying
whether or not contractors have achieved the required results, as well as documentation and reporting based on the financial management plan. They will prepare a Quality Assurance system
Western I ndonesia National Roads I mprovement Project 6 - 6
covering all subprojects, and continuously monitor the effectiveness of their supervision procedures. The team will be contracted and managed by DGH through the Bina Marga Regional Office Balai II,
and will be based in Padang, West Sumatera. DSC contract was negotiated in Balai Besar Pelaksanaan Jalan Nasional II Balai-II of DGH. The
negotiation result and draft contract have been sent to WB on 25 March 2013 for review and approval. The Bank issued no objection letter on the negotiation results and draft contract with
letter dated 19 April 2013.
6.2.3 Road Sector Institutional Development
This component consists of technical assistance for capacity building for the new environmentrisk mitigation and road safety unit to enhance its capacity for disaster risk assessment and planning, risk
mapping of land-slides, coastal erosion, earthquake and floods, analysis of alternative road designs for road segments passing through critical environmental assets and vulnerable areas.
It is planned so far that there will be only one 1 consultant services for Capacity Building of Disaster Risks Reduction as the two 2 other services are to be deleted.
6.3 TRAINING TO SUPPORT PROJECT IMPLEMENTATION
The work during this reporting month is actually inseparable continuation of what were prepared and done during previous month September 2015 summarized below:
• Continuing to prepare the implementation of second special Training on Application of
PMM for Contractors and Consultants, while awaiting the PMU would decided a certain date of PMM training delivery, andor preparing other alternative, i.e: moving the
training location to for instant: Bengkulu, Padang, or Jakarta.
•
Implementing the RKPPL Training in Sibolga for packages 05 and 15, in the first week of October 2015.
The work during this reporting month was then focused on the following activities:
6.3.1 Continuing to prepare the implementation of the PMM Socialization Training or as per
the TOR: Training on the Application of Project Management Manual PMM.
Preparing to deliver the Application of Project Management Manual PMM Training. It
would be a special PMM training mainly addressed to the Supervision Consultants staff SE and CIQE and Contractors staff GS QM. Some DGH OfficialStaff related to the
packages involved were also included as the participants.
It would be the second Application of PMM Training to be addressed to packages 05,
15, 13, and 17. Two packages from North Sumatera packages: 05 and 15, one from Bengkulu package 13, and one from Lampung package 17. Package 13 would be just for
the supervision consultants who did not attend the previous training yet.
It was initially proposed to be held in Sibolga in the 2
nd
week of March 2015, but it was postponed to July 2015. However, it was then postponed again to the 4
th
week of August or 1
st
week of September 2015, because of Fasting Month and Idul Fitri.
Western I ndonesia National Roads I mprovement Project 6 - 7
The preparation had been getting underway since mid of August 2015.. The prospective participants had been identified, and so had the locationvenues. The preparation of the
materials and logistics was started.
Unfortunately, this training, had, again, be postponed. There were still some problems
with package 15, that would result in delay of mobilization of consultant contractor staff who would be part of the main targets of this training. Therefore, the PMU
considered for the time being to postpone this training delivery in Sibolga. PMU would discuss this matter with CTC to find temporary measure or alternative solution.
While awaiting for the definite time decided by the PMU, since mid of this reporting
month all CTC Professional Staff have been assigned by CTC Co-Team Leader to update PMM relating to the new organization structure of the D.G. of Highways Ministry of
Public Works, the new regulation, the implementation of NCB packages, as well as the experience of the project implementation until now.
It seemed that the Training on Application of the PMM would be possibly carried out the
end of next month November or early December 2015.
6.3.2 Annual Training Program
Iimplementing the RKPPL Training The six
th
RKPPL Training was scheduled to be held in Sibolga early October 2015, for package 05 Sp. Rampa Poriaha and package 15 Sibolga Bts. Tapsel.
The training was carried out in two effective days, from 07 October 2015 through 08
October 2015, at the meeting room of PIA Puri Insan Asih Hotel, Jl. Padang-sidempuan Km.10-A, Pandan, Tapanuli Tengah, about 2 3 Km. from Sibolga.
This training program was mainly addressed to the Contractors staff and Supervision
Consultants staff. Some DGH OfficialsStaff related to the packages were also included as the participants. Sixteen 16 prospective participants were invited from two 2
packages: Package 05 Contractor Consultant: 5 persons, Package 15 Contractor Consultant: 5 persons; OfficialStaff of Satker PJN II North Sumatera : 2 persons;
OfficialStaff of PPK 12 North Sumatera: 3 persons; OfficialStaff of BBPJN I Medan : 1 person. However, not all prospective participants who were invited could attend the
training. Only thirteen 13 participants really attended the training, from various groups as shown in the following table.
