TRAINING TO SUPPORT PROJECT IMPLEMENTATION

Western I ndonesia National Roads I mprovement Project 6 - 8 Groups of R KPPL Trai ning Par ticipants Sibolga, 07 08 October 2015 Groups of Participants No. of Person Remarks Invited Attended Package 05: Sp.Rampa - Poriaha Contractors for Package 05 3 3 GS, QM, and HSE Supervision ConsultantDSC Field Supervision Team for Package 05 2 2 SE CIQE Sub-Total Package 05 : : 5 5 Package 15: Sibolga Bts.Tapsel Contractors for Package 15 3 3 GS, QM, and HSE Supervision Consultants DSC Field Supervision Team for Package 15 2 - SE CI QE Sub-Total Package 15 : : 5 3 Satker PJN II North Sumatera 2 - PPK 12 Satker PJN II North Sumatera 3 3 BBPJN I Medan 1 1 Satker PHLN Jakarta - 1 Sub Total Satker etc :; 6 6 T O T A L : 16 13 81,25 Notes : GS : General Superintendent; SE : Supervision Engineer; QM : Quality Manager CI : Chief Inspector HSE : Hurt Safety Engineer QE : Quality Engineer  The Training Team assigned for delivering this training consisted of Training Facilitators Trainers and Training Delivery Team from the CTC-WINRIP, as follows : Training Facilitators Training Delivery Team Group Name Position UnitOffice Environmental Specialist 1. Leti Hermawati Environmental Specialist CTC-WINRIP 2. Aditya Moraza Alwi Road Safety Engineer 3. .Sheila Tuankotta Assistant Environmental Spec. Training Delivery Team 4. Rudjitarjo Training Specialist CTC-WINRIP 5. Siti Rosmiyati Assistant Training Specialist 6 Yessi Martine P. Ass. FM  It was really unexpected and unpredictable that the delivery of this training was almost not happened. The flight was cancelled because of atmospheric smoke disturbance.  Actually everything had been well prepared. The process of Check-in as well as checking baggage of some boxes of training materials were going along smoothly. No information, no statement from Garuda as well as from the airport authority concerning any indication of any hindrance relating to our flight. But, unexpectedly, as the boarding time approaching, sudden notice was given, that our flight Jakarta-Sibolga was cancelled. The airport of Sibolga was closed by the local government, because of atmospheric smoke disturbance. Western I ndonesia National Roads I mprovement Project 6 - 9  This suddenness made confusion and worse confounded. It was really strained situation. Canceling the training would be one of the solution, and very easy to do. However, we would sustain a loss, i.e: no refund for advance payment of hotel and food, as well as the ticket of plane.  On the contrary, continuing the training would also be another solution. We realized that the three 3 main components of the learning process were in hand: the trainer the trainees the subject. We then immediately tried to sound out the possibility of continuing the training; considering all risks and consequences. We needed to change the tour of our trip via Medan, continued to Sibolga by car land transport. It would take a long time, possibly about 15 hours from Jakarta to Sibolga. Additional fund would also be needed for additional fare of ticket. The time schedule should also be modified.  Immediate contacts were then done to the office CTC-WINRIP and the Head of Satker PHLN, informing the situation and asking for approval , especially concerning the possible need for some additional fund. At the same time communicating to all involved: Head of Satker, PPK 12, other Officials, the hotel, as well as the prospective participants, making them well informed of this situation and possible change.  Finally we decided to continue the training and moving the trip via Medan. Everything had been arranged and approved. As scheduled, the plane took off at 19.45 from Jakarta to Medan. Arriving Medan at about 22.20, then started our trip by car to Sibolga at 23.00. We were in the car the whole night and more.  Arriving Sibolga at 09.30 AM, after almost 15 hours travel. It was almost no time to take a rest, then preparing the class, training materials and others required, to be ready for opening and delivering the training after lunch.  Opening of the RKPPL Training went on Wednesday 7 October 2015 after lunch, at the meeting room of Puri Insan Asih PIA Hotel. It was officially opened by the PPK 12, Satker PJN Reg. II North Sumatera, Mr. Herison Menjerang, ST, MT.  At the moment of opening ceremony there were only 9 nine participants in class. Three more trainees came afterwards, making a total of 12 twelve participants. One more participants came on second day Thursday morning. The training was then attended by thirteen 13 persons of sixteen 16 prospective participants invited, as shown in the Table above.  The learning process then started afterwards, following the Time Schedule. The first day sessions were, so, just half day at the afternoon, from after lunch through around 17.00 PM. The time was mostly for presenting and discussing the Standard Impacts of Road Works during Construction Phase towards the Environmental Social Aspects and Procedure of Handling them.  The second day of the training, with thirteen attendances, started normally in the morning and run until the afternoon. The Facilitators continued presenting and discussing the Procedures of Handling the Standard Impacts, addressed to eight objects, i.e: traffic safety, stockpiles, quarry, base camp, waste products, vegetation, erosion, and utilities. Following then by discussing the Clauses That were legally bound to the Contract of Road Works related to environmental and social issues, that should be well understood and then obeyed by the contractors involved. Western I ndonesia National Roads I mprovement Project 6 - 10  Discussion of preparing Strip Map and Integrating Environmental Consideration to the Design, came afterwards, followed by discussing on Work Plan of Environmental Management and Monitoring RKPPL. It was then concluded with the ways of Monitoring of Environmental and Social Management execution during the construction phase.  The Facilitators could manage the learning process well, following the modified time schedule. The learning process run well through lecturing, questioning, and some examples. Questioning could invite trainees participation to actively involve. The participants enthusiastically involving themselves in some discussions of some issues actually related to this project. It seemed that the participants felt of being aware of something that has actually been known, safeguarding the environment, but all this time no serious attention has been paid to. The Facilitators and the participants could quickly build chummy cooperation.  This RKPPL Training was officially closed by the PPK 12 Sibolga cs, Mr, Herison Menjerang, ST, MT on Thursday, 8 th October 2015, at 17.00 PM.

6.3.3 Progress

o Training on Application of PMM  It was initially scheduled to be held this reporting month September 2015. Preparation had been done. But it was then postponed by the PMU. Awaiting for the decision of PMU concerning the exact date for the delivery of this training.  While awaiting the time decided by the PMU, the CTC Professional Staffs have been updating the PMM related to the new organization structure of the Ministry of Public Works and the DGH, new regulation, the implementation of NCB packages, as well as the experiences of implementing the project up to now.  RKPPL Training  Although there was an obstacle on the day the Training Team had to be fly for Sibolga, the RKPPL Training was then successfully implemented in Sibolga on 7 8 October 2015, addressed for two packages: 05 Simpang Rampa Poriaha and 15 Sibolga Batas. Tapsel.

6.3.4 Activities Plan for next month October 2015

• Continuing to prepare the implementation of second special Training on Application of PMM for Contractors and Consultants, while awaiting the PMU would decided a certain date of PMM training delivery, andor preparing other alternative, i.e: moving the training location to for instant: Bengkulu, Padang, or Jakarta. • Preparing for the implementation of other training : IFR. Western I ndonesia National Roads I mprovement Project 6 - 11 Summary of Wor kshops and Trainings WINRIP 2012 2015 Per : 30 th September 2015 No. Activities Location Date Number of Attendances Remarks Target Real. 1. Procurement Training for Procurement Working Group Procurement Committee Bandung 1-2 Nov, 2012 44 36 82 Completed Conducted before the CTC was mobilized 2. Workshop on Bid Documents Evaluation Jakarta 27 Feb.- 1Mar 2013 46 33 72 Completed 3 Workshop on World Bank Procurement Guidelines for WINRIP Tj. Pandan Belitung 24 -25 Apr. 2013 47 39 83 Completed 4. Workshop for Project Management Manual PMM Updating Jakarta 18 -19 ar.2014 47 38 81 Completed 5 RKPPL Training 1 First Training on Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL or Environmental Management and Monitoring Work Plan Lampung 5-6 June 2014 10 13 130 Completed Mainly addressed to the Contractors Supervision Consultants of Package 01: Krui Biha 6 TPM Traaining 1 First Training on Third Party Monitoring Lampung 5-6 June 2014 10 13 130 Completed Mainly addressed to TPM Team members of Package 01: Krui-Biha 7 Workshop for Project Management Manual Finalization of Updating Bogor 12 -14 June 2014 45 33 73 Completed 8 RKPPL Training 2 Second Training on Rencana Kerja Penge-lolaan dan Pemantauan Lingkungan RKPPL or Environmental Manage- ment and Monitoring Work Plan Padang 18 -19 June 2014 18 25 138,9 Completed Mainly addressed to the Contractors Supervision Consultants of Packages 02 and 03 9 TPM Training 2 Second Training on Third Party Monitoring Padang 18-19 June 2014 18 25 138,9 Completed Mainly addressed to TPM team members of Packages 02 and 03 10 RKPPL Training 3 Third Training on Rencana Kerja Pengelolaan dan Pemantauan Lingkungan RKPPL or Environmental Management and Monitoring Work Plan Bengkulu 7-8 July 2014 10 11 110 Completed Mainly addressed to the Contractors Supervision Consultants of Packages 04: Ipuh Bantal 11 TPM Training 3 Third Training on Third Party Monitoring Bengkulu 7-8 July 2014 10 11 110 Completed Mainly addressed to TPM team members of Package 04 12 Workshop for Socialization of Updated Draft of Project Management Manual PMM Padang 10 -11 Sep. 2014 94 81 86 Completed 13 IFR Training 1 First Training on Interim unaudited Financial Report Padang 26-27 Nov. 2014 24 20 83 Completed Packages: 01, 02, 03 and 04; and related Satkers and PPKs. Sub-Total per 31 Dec. 2014 : 423 378 89 14. Special Training for PMM Sosialiszation to Contractors Consultants Jakarta Firstly Scheduled: End January 2015. -- -- -- Mainly for Contractors Consultants of packages 05, 11, 13, and 15. Being postponed by PMU, awaiting for mobilization of targeted participants.. 15. IFR Training 2 Second Training on Interim unaudited Financial Report 11 12 February 2015 20 25 125 Completed For packages: 05, 11, 13, and 17 No participants from Pack.age 17, will be invitd in next IFR Bengkulu 11 12 February 2015 20 25 125 Completed For packages: 05, 11, 13, and 17 No participants from Pack.age 17, will be invited in next IFR Western I ndonesia National Roads I mprovement Project 6 - 12 No. A c t i v i t i e s Location Date Number of Attendances Remarks Target Real. 16 RKPPL Training 4 Fourth Training on Rencana Kerja Pengelolaan dan Peman- tauan Lingkungan RKPPL Environmental Management and Monitoring Work Plan Bengkulu 11 12 March 2015 21 15 71,43 Completed For package 11 Bantal Mukomuko and 13 Sp. Rukis Tj. Kemuning 17. TPM Training 3 Third Training on Third Party Monitoring Bengkulu 11 -12 March 2015 21 15 71,43 Completed For package 11 Bantal Muko- muko and 13 Sp. Rukis TV. Kemuning Sub Total per 31 March 2015 485 433 89 18 Special Training for PMM Socialization to Contractors Consultants - 1 Jakarta was finally replaced by Bengkulu as location 6 7 May 2015 was selected for training delivery 24 27 112,5 Completed Just for packages located in Bengkulu:Contractors Consultants of packages 06, 11, 13 , and 19. 19 RKPPL Training - 5 Fifth Training on Rencana Kerja Pengelo- laan dan Peman- tauan Lingkungan RKPPL Environmental Management and Monitoring Work Plan Bengkulu Scheduled: 20 21 May 2015, being realized on 4 5 June 2015 25 23 92 Completed For package 06, 19, and 17. 20 IFR Training 3 Third Training on Interim unaudited Financial Report Bengkulu Lampung Scheduled: 1 st week of August 2015 -- -- -- For packages: 6, 19, and 15 Postponed to August because of: PMM Delivery, Fasting month, and no mobilization in package 15. Re: 22 below Sub Total as per 30 June 2015 : 534 483 90,45 21 Procurement Workshop Padang 13 July 2015 15 15 100 One-day Procurement Workshop was successfully held by the World Bank in collaboration with the PMU in Padang, for packages : 07 Indrapura Tapan, 08 Bts.Kta Pariaman Manggopoh, 10 Sp. Empat Sp.AiIr Balam, and 12 Kambang Indrapura. 22 IFR Training 3 Third Training on Interim unaudited Financial Report Bengkulu 5 6 August 2015 19 14 73,68 Planed for packages: 6,19, and 15; but still no mobilization in package 15. It was then replaced by pack. 17 Lampung 23 Training on Application of PMM especially for Contractors Consultants of Packages: 05, 15, 13, and 17 Sibolga Scheduled: 3 rd week of September 2015 26 -- -- Mainly for Contractors Consultants of packages 05, 15, 13, and 17. Being postponed by PMU, awaiting for mobilization of targeted participants. Total as per 30 September 2015 : 568 512 90,14 Western I ndonesia National Roads I mprovement Project 6 - 13

6.4 Anti Corruption Issues

6.4.1 Anti-Corruption Action Plan ACAP

The main duties of the Community Development Officer are implemented of Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and the DGH. The following tasks particularly need to establish procedures to be undertaken:  Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.  Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.  Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents  Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project

6.4.2 Community Representative Observers CRO

The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs, was adjusted and supported the progress of procurement activities. During October 2015, the Community Representative Observers CROs has relatively no activities, Western I ndonesia National Roads I mprovement Project 6 - 14 just prepare the CROs selection for package 14, 16, 20, and 21. The activities progress of Community Representative Observers CROs from January 2013 until October 2015 , as shown in Appendix H1.

6.4.3 Third Party Monitoring TPM

The Third Party Monitoring TPM component activity during October 2015 was as follow: 1. Carried out of preparatory training for TPM Packages 05 Simpang Rampa Poriaha and 15 Sibolga Batas Tapanuli Selatan in Sibolga North Sumatera Province, on October 8 9, 2015. The Training was held in PIA Pandan Beach Hotel, opened by Head of Administration Kepala Urusan Tata Usaha of PPK 12 Sibolga Cs, Mr. Musa Partogi, ST,. MSc. The Objectives of this training is to provide the basic information necessary to support the implementation of the project, so that the TPM personnel can implement monitoring in accordance with the provisions and procedures prescribed. Completed the training, participants are expected to: - Explaining about ACAP and its implementation; - Describe the scope of monitoring on the construction works by the TPM; - Describe provisions on reporting and financial accountability. The training contents include: - Anti-Corruption Action Plan - ACAP from PMM Chapter. 11; - The scope of TPM responsibility; - Introduction of Disclosure and Transparencies, Complaint Handling System CHS, and Website of WINRIP, - Monitoring on management of the contract implementation; - Monitoring on implementation of the Roads Construction Management, Technical Works, Environmental and Social Aspects; - Monitoring Implementation Reporting by TPM, and - Financial Accountability; The main target group is the TPM team of Package 05 and TPM team of Package 15 both from Graha Nusantara University UGN Padangsidempuan, as well as of other elements related to the construction project, namely National Roads Implementation Agency BBPJN I Medan, SatkerPIU of National Roads Implementation; PPK related package; DSC Consultant Field Supervision Consultant. It was invited for 13 trainees, attending by 9 participants, as shown in next table. No Groups of Participants Invited Attending Remarks 1 BBPJN I Medan 1 - - 2 Satker PJN Reg. II 1 - - 3 PPK 12 Sibolga Cs Package 05 15 1 1 Head of Adm. 4 TPM Team Package 05 3 3 UGN Padangsidempuan 5 TPM Team Package 15 3 1 UGN Padangsidempuan 6 Supervision ConsultantsField Team P. 05 1 1 QE Western I ndonesia National Roads I mprovement Project 6 - 15 No Groups of Participants Invited Attending Remarks 7 Supervision ConsultantsField Team P. 15 1 - Not yet mobilized 8 Contractors Package 05 PT. NKE 1 2 Technical Adm. and HSE 9 Contractors Package 15 PT. PP 1 1 Field Manager TOTAL : 13 9 Note: Two members of Team RPM Package 15 could not be present, because there is a meeting at the university that could not be delegated to others. The Facilitators who delivered the Training was from CTC professional Staff Specialist who responsible on its subject matters. The Facilitators were Community Development Officer Mr. Yakobus, MIS Specialist Mr. Sony Thamrin, Quality Assurance Engineer Mr. Uray A. Manaf, and Assistant Community Development Officer Ms. Astrini Primanita. 2. Carried out of preparatory training for TPM Package 17 Simpang Gunung Kemala Pugung Tampak in Bandar Lampung, Lampung Province, on October 21 22, 2015. The Training was held in SatkerPIU PJN II Lampung, Jl. Wolter Monginsidi No.220 B Bandar Lampung, where opened by PPK 08 Lampung Province Mr. Joko Wisargo, ST,MT on behalf of the Head of SatkerPIU of National Roads Implementation Region II Lampung Province. The training was attended by 13 participants from 11 invited, as shown in next table: No Groups of Participants Invited Attending Remarks 1 BBPJN III Palembang 1 - - 2 Satker PJN Reg. II Lampung 1 2 - 3 PPK 08 Bts Bengkulu Biha Sekitarnya 2 3 - 4 TPM Team Package 17 3 2 Universitas Lampung UNILA 5 Supervision ConsultantsField Team P. 17 2 2 SE, QE 6 Contractors Pack. 17 PT. Jaya Konstruksi 2 4 GS Full Team TOTAL : 11 13 The Objectives and the contents of this training were similar with others TPM preparatory training as explained above. The Facilitators who delivered the Training was from CTC professional Staff Specialist who responsible on its subject matters. The Facilitators were Community Development Officer Mr. Yakobus, MIS Specialist Mr. Sony Thamrin, Quality Assurance Engineer Mr. Uray A. Manaf, Official Staff of SatkerPIU Pembinaan Administrasi P2PHLN Mr. Rasiyo, Assistant Community of Development Officer Ms. Astrini Primanita, and Assistant of MIS Specialist Mr. Asep Sofyan. 3. Field Monitoring on Site by Third Party Monitoring TPM.  The first monitoring phase of field visit had conducted by TPM Team package 03 Mangopoh - Padang Sawah, during June - July 2015, as is follow: - Ir. Heldi, M.Sc has been conducting field visit on June 1 4, 2015, monitored on Environmental and Social aspects.