Western I ndonesia National Roads I mprovement Project 4 - 19
4.7.2 Community Representative Observers CRO
The Community Representative Observers, who are required to observe the actual bidding activities, were appointed for WP-1 group. All of the CROs were university staff, selected in
accordance with the World Bank suggestion to request assistance from local universities. CRO is the independent observer who is not related directly or indirectly to the Contractors,
Consultants, and Suppliers or not be part of the WINRIP s management, and not a member of any political party.
CROs selection procedures: a.
Review the criteria and qualifications of candidates for the CRO. b. Director of Planning, DGH as Chairman of the Project Management Unit, delegated of the
authority to the selection of the CRO to the Head of National Roads Implementation Agency BBPJN Head of Procurement Services Unit Unit Layanan Pengadaan - ULP, hereinafter
referred to as Head of Balai. c.
Head of Balai to invite CRO candidates from the local universities or colleges. d. Selection of CRO to be facilitated by Balai BBPJN Procurement Services Unit Unit Layanan
Pengadaan - ULP. e. Elected CRO and substitute CRO must attend one day training to be conducted by the PMU
CTC WINRIP. f.
Head of Balai to report the result of CRO selection by attaching the Minutes of Election Meeting and send an approval application letter of the CRO to Director of Planning DGH as the
Chairman of PMU. g.
Based on the report and a written request from the Head of Balai, the Director of Planning DGH as the Chairman of PMU must sign a Letter of Agreement and the Decree of the
Establishment of CROs. The duties and obligations of CRO are:
a. CRO must be present in any procurement activity Pre-Bid Meeting, Site Visit, Bids Submission and Opening of Bids, and Announcement of Bids Winner by invitation of the Procurement
Committee, and are required to sign the attendance list b. If the elected CRO is unable to attend on procurement activities, a Substitute CRO shall be
appointed to attend these activities. c.
In discharging of duties the Substitute CRO have the same responsibilities as elected CRO. d. The CRO Substitute CRO, after attending the Procurement activities, required to make a
report of hisher activities and submit them to the PMU and copy furnished to the related Head of Balai.
CRO as the representative of the community is to be independent observers and in performing their duties voluntarily and not demanding benefits of their works.
In the performance of its duties, the CROs receive transportation cost from their home office to the location of procurement meeting, and also he she also receives per diem or Out Station
Allowance OSA and hotel accommodation if necessary to stay. CROs also get additional charged
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