Western I ndonesia National Roads I mprovement Project 6 - 6
The seventh 7
th
RKPPL Training was scheduled to be carried out in January 2016 However, at the end of December 2015, the project informed that all trainings would not be
delivered earlier than March 2016, while awaiting the results of duty travel budget re- arrangement. and the process of Amendment 4. It still has to wait for the process of
Amendment 4. As mentioned in previous reports, the delivery of some training programs had often been
constrained, and resulted in postponement. Some of the constraints were noted as follows:
Delay of mobilization of consultants and contractors staff who would be the main target of the training;
The re-arrangement of the duty travel budget by the project, as well as the
Amendment 4 have still been in process and the results should be waited; The work was then focused on preparation, updatingrevision, preparing training
budget plan Amendment 4 etc.
Continue to prepare the implementation of those three training: modifying letter of invitation, checking the training materials, modifying the combination of packages
involved as well as prospective participants as required in compliance with the CTC Timeline, identifying the suitable venues, etc. The delivery of the three trainings still
has to wait the result of Amendment 4 process
Continuing to update the PMM related to the new organization structure of the Ministry of Public Works and Housing as well as the DGH,, new regulation, NCB
procurement , and the experiences of implementing the project up to now.
Asking for confirmation of the mobilization of contractors and consultants in every package. It resulted, based of the Status of Civil Works, that only 3 packages of our
training target that possibly could be addressed by our training at the end of this reporting month.
~ Package 07 : Indrapura Tapan, status : COW per 10 December 2015; ~ Package 08: Bts. Pariaman Manggopoh:: Contract Signed on 28 January 2016;
~ Package 12 : Kambang Indrapura; : Contract signed on 28 January 20126.
Assisting in revising the duty travel budget plan for 2016-2017, as well as completing the draft of Amendment 4 annexes as required. Included estimate cost of operational
training activities.
6.3.2 Progress
o In terms of training delivery, no training was delivered during this reporting month, so
that no one was trained during this time. o
However, the preparation of the next training run better, some of the revisions of the PMM were done as required while awaiting for the new decree concerning for instant
Western I ndonesia National Roads I mprovement Project 6 - 7
the revision of PMU organization. Duty Trip Estimates Cost of all the CTC Professional Staff for 2016
2017 were collected and then being summarized for the purpose of supporting Amendment 4. The rest of required trainings have been program in line with
the Duty Travel cost estimate prepared. .
6.3.3 Activities Plan for next month March 2016
Continuing the preparation of three training programs to be implemented on the first
opportunity : IFR Training, PMM Application Training, and RKPPL Training.
Continuing to update the PMM and other training materials as required.
Continuing to ask for confirmation of the mobilization of contractors and consultants
staff of the respective packages.
6.4 Anti Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are to implement the Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes
maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by
the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Specialist has
a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
