Western I ndonesia National Roads I mprovement Project 6 - 7
the revision of PMU organization. Duty Trip Estimates Cost of all the CTC Professional Staff for 2016
2017 were collected and then being summarized for the purpose of supporting Amendment 4. The rest of required trainings have been program in line with
the Duty Travel cost estimate prepared. .
6.3.3 Activities Plan for next month March 2016
Continuing the preparation of three training programs to be implemented on the first
opportunity : IFR Training, PMM Application Training, and RKPPL Training.
Continuing to update the PMM and other training materials as required.
Continuing to ask for confirmation of the mobilization of contractors and consultants
staff of the respective packages.
6.4 Anti Corruption Issues
6.4.1 Anti-Corruption Action Plan ACAP
The main duties of the Community Development Officer are to implement the Anti-Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment
of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and
the DGH. The following tasks particularly need to establish procedures to be undertaken:
Selection of Community Representative Observers CROs of civil society groups to attend the
procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be
invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.
Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil
society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.
Establishment and Management of a Complaints Handling Mechanism CHM, which includes
maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by
the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the
aspects of Anti-Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development Specialist has
a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents
Western I ndonesia National Roads I mprovement Project 6 - 8
Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide
necessary information in the Project Implementation Plan PIP, Project Management Manual PMM on their website, and in the bidding documents, such as contract point for complaint
mail and e-mail address, phone, fax, text message. The contact will also include the Bank s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance
accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display
critical information on WINRIP to enhance both internal and external monitoring of the project
6.4.2 Community Representative Observers CRO
The Anti-Corruption Action Plan ACAP activity on Community Representative Observers CROs aspect during February 2016 such as the CRO for Pack 14, 16, 20 and 21, attended the bid opening
meeting on each package on January 5, 2016, and for time being is awaiting for the announcement of the winner of the auction by the Bank and MPWH.
The activities progress of Community Representative Observers CROs from January 2013
until February 2016
, are shown in Appendix H1.
6.4.3 Third Party Monitoring TPM
The Third Party Monitoring TPM component activity during February 2016
are as follow: 1.
The TPM for Package 01 currently preparing field monitoring report of stage I and II, and shall be sent to PMU as soon as possible.
2. The TPM for Package 02 currently preparing field monitoring report of stage I and II, and shall
be sent to PMU as soon as possible. 3.
The TPM for Package 03 currently preparing field monitoring report of stage II, and shall be sent to PMU as soon as possible.
4. The TPM for Package 04 currently preparing field monitoring report of stage II, and shall be sent
to PMU as soon as possible. 5.
The TPM for Package 06 and 11 currently preparing field monitoring report of stage I, and shall be sent to PMU as soon as possible.
6. The TPM for Package 19 currently preparing field monitoring report of stage I, and shall be sent
to PMU as soon as possible. 7.
The Employment Agreement or Memorandum of Understanding between TPM for packages 05, 06, 15, 17 and 19 with the CTC WINRIP PT. Planners Djaja still awaiting for signing by Director
of PT. Perentjana Djaja. The activities progress of the Third Party Monitoring TPM from
January 2013 until
February 2016 ,
as shown in Appendix H2.
Western I ndonesia National Roads I mprovement Project 6 - 9
6.4.4 Complaint Handling System CHS
The Community Development Officer with collaboration with MIS Specialist has developed a software application of Complaint Handling System CHS in integrated to website of WINRIP
http:www.winrip-ibrd.com. In the implementation of Complaint Handling System CHS essentially there are five main
components as follows:
•
Data Entry.
•
Complaint Registration.
•
Complaint Assessment.
•
Field Clarification and Analysis.
•
Problem Solving and taking the Decision The final draft of Complaint Handling System the framework of the complaint procedures on the
web site of WINRIP and provided ACAP inputting data in the web site is ready to be operated. However these applications still continue to be refined by considering input from various parties.
The CHS team has monitored and noted the public complaints via SiPP website and WINRIP website. During
February 2016 CHS team has received the complaints as follows:
The Complaint from Riki Susanato Konsorsium Nasional LSM Provinsi Bengkulu dated
February 02, 2016. Riki Susanato and Edy Novriansyah from Konsorsium Nasional LSM Provinsi Bengkulu, had sent
a letter No: 06KhususXII2015 dated December 11, 2015 on a request for public information related to the documents of WINRIP project in Bengkulu province.
Satker PJN Wilayah I of Bengkulu Province through a letter No: UM.01.03SatkerPJN-WIL.I05 dated January 04, 2016, unable to fulfill the request, especially in relation to Contract
Document Letter of Agreement between the Project Implementation Unit of WINRIP for Bengkulu Province with the Contractors.
By not granting the request of the documents, then Riki Susanto National Consortium NGO Bengkulu Province delivered the complaint through the Complaint Handling System CHS of
WINRIP website www.winrip-ibrd.com. The complaint was submitted to the PMU WINRIP and the relevant stakeholders to
immediately follow-up.
Besides, on January 20, 2016, there was a World Bank letter No. 281 on Bid Evaluation Report BER for Package 16: Seblat
Ipuh in Bengkulu Province. World Bank has reviewed the BER and have comments on the Bina Marga proposed rejection of the five lower priced bidders.
As a follow up of these comments, on February 10, 2016 has been held Discussion Meeting to respond to the letter. Meeting followed by elements from the World Bank, PMU WINRIP,
Procurement Committee Pokja of National Roads Implementation PJN Region 1 of Bengkulu Province. Clarification should be explained in the revision of BER and sent to World Bank.
The Works Activities for Publication Disclosure is shown in Appendix H3.
