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ANAO Report No.11 2014–15 The Award of Grants under the Clean Technology Program 112 committee discussions. 128 The notes indicate that the deliberations of the IA committees focussed on particular issues raised by committee members rather than the merits of each application against each criterion with:  grant dollars per tonne of carbon abated discussed in 31 per cent of applications; and  the reduction in carbon emissions intensity mentioned in respect to 15 per cent of applications. 129 Calculation of the total merit score

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department advised ANAO in October 2014 that the IA committees provided a total average score for their final decision in relation to each application. To generate the average score, two 130 spokespersons were nominated by the respective committees to score the application, based on the information provided in the departmental assessment report. The average score was then ‘moderated’ during the IA committee meeting, as stated in paragraph 5.3. A simplified version of this scoring process is provided in Table 5.1. Table 5.1: Calculation of merit score by the CTIC Merit criterion Spokesperson 1 Spokesperson 2 Average score 1 32.2 45 38.6 2 12 12 12 3 4 11 7.5 Total score 58.1 Source: ANAO analysis of departmental records.

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IA committee members’ scores in Table 5.1 reflected a consistent score for merit criterion two, but significant differences in scoring for the other criteria. In this context, the calculation of average scores for merit criterion one 128 A similar approach to using notes taken by officials at panel meetings where the minutes provided insufficient visibility was taken by ANAO in Audit Report No.3 2012–13, The Design and Conduct of the First Application Round for the Regional Development Australia Fund, Canberra, 19 September 2012. 129 The meeting notes related to the CTIC and CTFFIC meeting deliberations only. 130 All committee members without a conflict of interest could be nominated as a spokesperson, but in practice it was common for only two spokespersons to be appointed. Of the 433 applications for which scores were available, 431 had scores for at least two spokespersons and 64 had scores for three or more spokespersons.   ANAO Report No.11 2014–15 The Award of Grants under the Clean Technology Program 113 and three did not demonstrate that the members reached agreement on the reasons for the application demonstrating merit against the criterion.

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