j. The terms and conditions
There were some parents wanted to register their children who are still four years old and it was rejected. They were suggested to join the next year. In
addition, some parents who registered their children did not bring the photo as one of the requirement. The photo would be attached in the children‟s
achievement reports. Then the documentation section initiated to take photograph to all of children in a last week of the program. The following
pictures are the children‟s photographs.
2. The Management Officers
a. Director
Based on the implementation, as the director of a school, this duty was appropriate, but it would be better if there is a vice director. It was
proven in the developer‟s field note that when the director was going to Kalimantan on January 11
th
to 15
th
2015, there was no vice director who handle the
director‟s duties. The following are the field note and the picture when the secretary was handling the meeting.
Figure.5 The committee‟s evaluation after implementation “Direktur pergi ke Kalimantan karena ada urusan tertentu,
sehingga beliau meminta sekretaris untuk mengandle kegiatan selama lima hari
” The director went to Kalimantan for a particular
business then he asked the secretary to handle the program for
about five days. Appendix D1
Figure.6 The meeting without the director
b. Secretary
After the implementation of this section, beside all of the duties described in planning, the secretary got the additional duty i.e. being the
vice director in which she also had to monitor and control the management of FEC and even handle the meeting whenever the director
is getting sick or going somewhere for a particular business. This additional duty was too hard since the secretary had a lot of duties.
The following interview shows the problem arose after the implementation of the secretary duties.
Figure.7 The committee‟s evaluation after implementation “Salah satu masalahnya adalah tidak adanya wakil direktur
sehingga saya harus mem-back up jobdes nya pak direktur. Saya harus selalu siap siaga menggantikan posisinya jika pak direktur
sakit atau ada keperluan, sehingga jobdes saya bertambah semakin
berat ” One of the problems as a secretary is there is no vice
director. As the result, I have to be ready to back the director up whenever he gets sick or go somewhere for a business.
Unfortunately, I got extra job from the director
Appendix D1
. The next problem regarding the secretary‟s duties was the committee‟s
registration schedule. The planning described that the schedule was arranged randomly, but in result it did not run well. Some committee
could not attend the picket schedule of registration. Therefore, the developer did the interview to all of the committee asking about the best
schedule.
Figure.8 The committee‟s evaluation after implementation The interview proved that each committee suggested to rearranging the
schedule as they said. The next problem was there is no second secretary. It was needed as a note-taker during the FEC meeting when
the first secretary is getting sick or could not attending the meeting.
Figure.9 The committee‟s evaluation after implementation “Menurut saya, jadwal jaga stand pendaftaran random seperti ini
kurang efektif kalau mempertimbangkan persiapan FEC yang semakin membutuhkan banyak persiapan. Akan lebih efektif jika
jadwal dibuat per seksi, sehingga kami bisa jaga piket stand sambil
diskusi tentang persiapan FEC ” In my opinion, the schedule of
registration stand arranged randomly is not effective considering the FEC preparation that needs extra preparation. It would be better
if it is arranged by grouping each section for each day so we can discuss the progress of FEC preparation while serving the
registration.
Appendix D1
“Susah kalau tidak ada sekretaris 2 nya, karena ketika saya sakit atau berhalangan rapat, maka tidak ada yang menggantikan job
saya, sehingga saya harus menanyakan ke masing-masing seksi tentang progress dari persiapan FEC
”It‟s hard if there was no a second secretary, since when I get sick or cannot attending the
meeting, there was no one who handle my job then I have to ask every section about their FEC progress
Appendix D1
The rests of the secretary‟s job description ran well. There were 21 mails, three kinds of proposals, and one MoU made and there was no
problem related to job. Telephone calls and texts from the customers responded well although some questions asked have been clearly
informed in the poster. The administration of participants file was managed well such as the attendance list and the database of the
participants. Unfortunately, there were some participants who had booked the registration cancelled it because of a particular reason.
c. Treasurer
The duty of treasurer is recording the amount of money both income and outcome in detail. In realization, the role of a treasurer was not only
recording it in detail, but also managing the FEC financial such as controlling the outcome. FEC 2015 is a school in which there is
cooperation between the customer and the school management, than it should be profitable. There was a problem related to the income of FEC.
The previous FEC 2014 got the funds from UNY anniversary event, but unfortunately it was not for this FEC 2015. The proposal was rejected by
the committee. In result, the FEC income was very limited. Then the treasurer suggested to increases the school fee.
