Monthly Progress Report November 2013
Western I ndonesia National Roads I mprovement Project 28
5 FINANCIAL MANAGEMENT INFORMATION SYSTEMS
5.1 Draw Downs and Future Costs
Details of the disbursements already made from the loan are listed in the following sub section.
5.2 Disbursement
The total disbursement from the loan to the end of November 2013 was USD 2,207,915.00 equivalent to approximately 0.88 of the loan funds.
The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C. The following
table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of November 2013.
Category Description
Loan Restructuring
Amount US Totals
Disbursed to End November
in US Disbursed
1
Part 1 Betterment
and Capacity Expansion of
National Roads. 220,400,000.00
2
Part 2
Implementation Support
16,000,000.00 1,413,046.71
8.83
3
Part 3
Road Sector Institutional
Development 1,000,000.00
4
Part 4
Contingency for Disaster Risk
Response Unallocated
12,600,000.00 LN 8043 DA-A
794,868.29
Original Loan Amount
250,000,000.00 2,207,915.00
0.88
Monthly Progress Report November 2013
Western I ndonesia National Roads I mprovement Project 29
5.3 Management Information System 5.3.1. General Overview
The Management Information System tasks include the following below:
1 Information System
a. Develop and manage a database system to store soft copy documents into a file storage server.
b. Establish a Document Management System DMS to provide: •
Letter Database System, used to record all information of incoming and outgoing letter.
• Document Library System, used to record all information of hard copy
documents then store it into library shelves. c. Create and maintain a WINRIP official website.
d. Develop and update a Geographic Information System GIS of spatial and roads information that overlay into Google Maps.
e. Develop and manage a Financial Management Information System FMIS, the web based application to monitoring financial progress.
f. Develop and manage a Progress Monitoring System PMS, the web
based application to monitoring physical progress. g. Provide a Complaint Handling System CHS, used and support the ACAP
activities to accommodate complaints from the public via sms gateway, email and website.
2 Data Collection and Document Upload
a. Collecting data and updating list of data catalog every month. b. Uploading documents into a file storage server.
3 Technical and Computer Troubleshooting
a. Setting up and manage cable network of local area network and internet connection.
b. Setting up and manage hardware problem of the computer, printer, copier and phone.
c. Software installation and cleaning up of computer virus.
5.3.2. Database
A typical workflow in management of incoming and outgoing data is divided into 3
