Training WINRIP DOC MPR CTC MPR No.11 2013 11 2013 11 11 00225.

Monthly Progress Report November 2013 Western I ndonesia National Roads I mprovement Project 37 6.4 Anti‐Corruption Issues 6.4.1 Anti Corruption Action Plan ACAP The main duties of the Community Development Officer are implemented of Anti- Corruption Measures, and Monitoring their Effectiveness. Provide assistance as required with the establishment of anti-corruption measures necessary to support the project, and monitor and report their effectiveness based on the Anti-Corruption Action Plan ACAP agreed between the World Bank and the DGH. The following tasks particularly need to establish procedures to be undertaken:  Selection of Community Representative Observers CROs of civil society groups to attend the procurements process on key procurement steps including pre-bid meeting and site visit, bids submission and bids opening, and the announcement of the bid winner. These CROs will be invited from local universities or other selected independent institutions, and will sign the attendance list for the procurementselection process.  Establishment of a Third Party Monitoring TPM mechanism, whereby the media and civil society groups can become involved in monitoring the progress of the project. This mechanism will include regular sharing of information with the media.  Establishment and Management of a Complaints Handling Mechanism CHM, which includes maintaining project complaint log and filing to monitor status of follow-up of each complaint. This mechanism will include provision for follow up investigations of substantial complaints by the Inspectorate General of Ministry of Public Works or third party audit to ensure independence and reliability of the system. The CTC assignment concerns the monitoring of the aspects of Anti- Corruption Action Plan ACAP implementation and where required act pro- active in resolving issues when such a matter arises. The Community Development specialist has a major role in monitoring performance and assists PMU in the set-up and follow-through of the Complaints Handling Unit CHU for the ACAP related incidents  Enhanced Disclosure Provisions and Transparency, Ministry of Public Work MPW will provide necessary information in the Project Implementation Plan PIP, Project Management manual PMM on their website, and in the bidding documents, such as contact point for complaint mail and e-mail address, phone, fax, text message. The contact will also include the Bank’s Fraud and Corruption Hotline. MPW will hold Annual Accountability Meetings to enhance accountability and project information sharing with civil society. The PMM will provide guidelines on disclosure of information related to the project. MPW official website will display critical information on WINRIP to enhance both internal and external monitoring of the project Monthly Progress Report November 2013 Western I ndonesia National Roads I mprovement Project 38

6.4.2 Community Representative Observers CRO

The Anti-Corruption Action Plan ACAP activities on Community Representative Observers CROs during September 2013, was adjusted and supported the progress of procurement activities. The activity on Community Representative Observers CROs in November 2013 was as follow:  Monitored Observed of Procurement Progress on Commencement of Bid Winners for four packages AWP-1 Package 01, 02, 03, and 04, and informed to the Community Representative Observers CROs.  Carried out the dissemination of CROs selection to the Procurement Committee POKJA of Sumatera Utara province, for package Simpang Rampa – Poriaha. in Balai BBPJN I Medan and in Project Management Satker Office on November 19 – 20, 2013. The Progress of Community Representative Observers CROs activities from January 2013 and Works Plan is shown in Appendix F1.

6.4.3 Third Party Monitoring TPM

Selection of TPMs will be done by invite the UniversitiesColleges who interested to participate in Third Party Monitoring. The TPMs for the first four AWP-1 packages are now being preparing, and will elected before signing the construction contracts. Some steps of the selection of TPM activities have been done and the activities will be done for future time, are as follow:  Preparation the initial draft of ToR of selection the TPM.  Providing the TPM selection guidelines.  Providing the Training Materials for the TPM.  Sending the official letter from the Director of Planning as Chairman of PMU to Head of BBPJN II III, about the Selection of TPM + TOR and Guidelines Document  Help the PMU on formulating the TPM Evaluation Team.  Socialization of the TPM selection for AWP-1 packages.  Implementation of selection of the TPM for AWP-1 packages by TPM Evaluation Team  Delivery of the Training for elected TPM.  Approval process of elected TPM  Signing of TPM contracts and mobilization of TPM. During of November, 2013 the activities on TPM focus on reviewing, improving and