Monthly Progress Report May 2013
Western I ndonesia National Roads I mprovement Project 24
institutions Satker, Dinas, Supervision Consultant, etc; invite the complainer; interview the contractor; etc. Findings will be used for analysis
to formulate a conclusion, solution, next action and any further decision.
4.7.5 Third Party Monitoring TPM
All WINRIP packages are designed to have external parties involved in conducting an independent assessment of the project throughout construction.
Project information is accessible through the WINRIP website under construction, project information booth which is normally maintained in the PPKSatkerDinas
office or, project announcement billboard at each site. ACAP requires a third party, from outside the project, to independently monitor the progress of construction work of
each link and these personnel are provided by universities nearby each package.
It was decided that the best method of recruitment for TPM was through the universities closest to each package and PMU mailed invitations asking them to
express their interest in forming independent monitoring teams of Third Party Monitors. This concept is based on the fact that UniversitiesTechnical Faculties
have the engineers available for recruitment and Universities could use this opportunity to be involved in public service. It is hoped that this concept will be more
effective and more efficient in getting legitimate, competent, independent Third Party Monitoring TPM.
The duties of a TPM included:
a
Report to the PPK for his intended package and obtain copies of all drawings and contract documentation.
b
Make at least three 3 separate visits to site, with each visit up to four 4 days long, and ascertain that the works are being carried out in
compliance with the drawings and documentation.
c
Prepare and submit a report for the PMU following each visit with their last report post PHO.
4.8 Road Safety Audit
Since the Senior Road Safety Audit Engineer has been mobilized on 1
st
May 2013, technical design review which is AWP2 and AWP-3 sub-projects in aspect of road safety
has been implemented. After completing of technical design review, the report of RSA which is to identify the road safety weaknesses in design during the design and actual
construction and make recommendations for realistic improvements, has been made in response to recommendation of the links for betterment and their implementation under
Annual Works ProgramsAWP-2,3, through site visiting, review of prepared drawing report, had an official meeting with stakeholder which is for Full design review and
technical advisory. The CTC technical design team highway road safety audit shall compile all the road safety recommendations in the Road Safety Audit Reports which
shall be part of the technical reports. The RSA report has to be disseminating in particular to the audited packages. The details of Civil Work in aspect of road safety
audit are mentioned in “Chapter 4.1 Detailed Design Preparation” combined with highway part for the Design Stage.
Monthly Progress Report May 2013
Western I ndonesia National Roads I mprovement Project 25
5 FINANCIAL MANAGEMENT INFORMATION SYSTEMS
5.1 Draw Downs and Future Costs
Details of the disbursements already made from the loan are listed in the following sub section.
5.2 Disbursement
The total disbursement from the loan until the end of May 2013 was USD 2,207,915.00 equivalent to approximately 0.88 of the loan funds.
The total expenditure to date measured in the term of the World Bank commitment, not including the Special Account advance, is shown in Appendix C. The following
table summarizes the individual disbursements as calculated by CTC but retaining the total disbursement from Client Connection at the end of May 2013.
Category Description
Loan Amount US
Totals Disbursed to
End May 2013 in US
Disbursed
1
Part 1 Betterment
and Capacity Expansion of
National Roads. 220,400,000.00
2
Part 2
Implementation Support
16,000,000.00 695,009.43
4.28
3
Part 3
Road Sector Institutional
Development 1,000,000.00
4
Part 4
Contingency for Disaster Risk
Response Unallocated
12,600,000.00 LN 8043 DA-A
1,512,905.57
Original Loan Amount
250,000,000.00 2,207,915.00
0.88
Expenditure during the May 2013 is amounted USD 9,431.93 Category 2 Part 2 IOC
.
5.3 Management Information System 5.3.1 General Overview
The Management Information System tasks will include the followings:
1 Information System
a. Develop and manage a database system to store soft copy documents into a file storage server.
