Disbursement WINRIP DOC MPR CTC MPR No.5 2013 05 2013 05 10 00225.

Monthly Progress Report May 2013 Western I ndonesia National Roads I mprovement Project 26 b. Establish a Document Management System DMS to provide: • Letter Database System, used to record all information of incoming and outgoing letter. • Document Library System, used to record all information of hard copy documents then store it into library shelves. c. Create and maintain a WINRIP official website. d. Develop and update a Geographic Information System GIS of spatial and roads information that overlay into Google Maps. e. Develop and manage a Financial Management Information System FMIS, the web based application to monitoring financial progress. f. Develop and manage a Progress Monitoring System PMS, the web based application to monitoring physical progress. g. Provide a Complaint Handling System CHS, used and support the ACAP activities to accommodate complaints from the public via sms gateway, email and website. 2 Data Collection and Document Upload a. Collecting data and updating list of data catalog every month. b. Uploading documents into a file storage server. 3 Technical and Computer Troubleshooting a. Setting up and manage cable network of local area network and internet connection. b. Setting up and manage hardware problem of the computer, printer, copier and phone. c. Software installation and cleaning up of computer virus.

5.3.2 Database

A typical work flow in management of incoming and outgoing data will be divided into 3 types of data handling, below: 1. Hardcopy, the document is stored in a rack. 2. Soft files, saved in the File Storage Server. 3. Data information, inputted in database applications. For further handling that needs to be made an integrated database management system so that all data can be stored properly. The database system will be prepared to store all of WINRIP project information in a systematic, easily traceable, maintainable, and manageable format as outlined below with the following systems: a. File Storage Server, used to store all files of reports and other documents. b. Letter Database System, used to record all information of incoming and outgoing letter. c. Document Library System, used to record all information of hard copy documents then store it into library shelves.