Monthly Progress Report May 2013
Western I ndonesia National Roads I mprovement Project 42
So many files will be stored in the File Storage Server. The files shall be stored into systematically folders and structured neatly. The storage contents are divided into
several folders based on subject matter of expertise and project. The folder structures are described in the following table.
NO. ROOT
1
st
FOLDER 2
nd
FOLDER 3
rd
FOLDER 4
th
FOLDER
1. PROJECT
DOCUMENT PIP
Loan Agreement
Loan Agreement
Extension PAD
PMM Aide
Memoire
2. LETTER
CTC DSC
PU BAPPENAS
KEMKEU PUBLIC
3. REPORT
CTC Inception Report
MPR IFR Q1, Q2, Q3, Q4
IFR Quarterly Report for
BAPPENAS
DSC MPR
Audit Itjen
BPKPBPK World Bank
4. CTC
Pre-contract Contract
Contract Document Amendment
Addendum MOA
Internal Files
created by CTC 5.
DSC
Pre-contract
Internal Files
created by DSC
Monthly Progress Report May 2013
Western I ndonesia National Roads I mprovement Project 43
NO. ROOT
1
st
FOLDER 2
nd
FOLDER 3
rd
FOLDER 4
th
FOLDER
6. CIVIL
WORKS AWP I
Pre-contract
Implementation Package 01
Biha - Krui Contract
PHO FHO
Package 02 Padang Sawah
– Simpang Empat
Contract PHO
FHO Package 03
Manggopoh – Padang Sawah
Contract PHO
FHO
Package 04 Ipuh – Bantal
Contract PHO
FHO
7. DOCUMEN-
TATION Workshop
Presentation Proceeding
Photo
Training Modul
MoM Photo
Site Visit Site Visit Report
Photo
Users who will be able to access are divided into 3 levels as follow:
1. Administrator is a person who has access right to managing and administering
all the features and facilities.
2. User is a standard user that has permissions to use the features and facilities. 3. Operator is a persons that has limited access permission for only uploading
files. File naming composition must be set and structured properly and neatly. A name of a
file will show its summary and brief information. A file name is structured as below.
The database is developed using MySQL. It is only used for storing user data and passwords, user group, session and functionality. This user information should be
secure from unauthorized parties.
Monthly Progress Report May 2013
Western I ndonesia National Roads I mprovement Project 44
Table No.
Field Type
Collation Null
Default Extra
winrip_func tionalities
1 id_functionality
int11 No
None auto_increment
2 functionality
varchar100 latin1_swedish_ci
No winrip_gro
ups 1
id_group int11
No None
auto_increment 2
creation_date timestamp
No 3
update_date timestamp
No 4
name varchar100
latin1_swedish_ci No
5 group1
bigint20 Yes
6 group2
bigint20 Yes
7 group3
bigint20 Yes
winrip_ses sions
1 id
varchar128 latin1_swedish_ci
No 2
timestamp int11
No 3
data text
latin1_swedish_ci Yes
NULL winrip_use
rs 1
id_user int11
No None
auto_increment 2
creation_date timestamp
No 3
update_date timestamp
No 4
username varchar100
latin1_swedish_ci No
5 passwd
varchar100 latin1_swedish_ci
No 6
id_group int11
Yes NULL
7 name
varchar100 latin1_swedish_ci
No 8
lastname varchar100
latin1_swedish_ci Yes
9 email
varchar100 latin1_swedish_ci
Yes 10
homedir varchar100
latin1_swedish_ci Yes
The following table shows the server specifications.
NO. ITEM
SPECIFICATION
1 System
IBM System x3500 M2 Server 2
Processor AMD64 8 CPUs, ~2.3GHz
3 RAM
2.048 MB 4
VGA Matrox G200eV Maxim Resolution: 1024x768
5 Hard-disk
Total : 1 TB Windows System : 40 GB
Data File Storage : 960 GB 6
OS Windows Server 2008 R2 Enterprise x64 SP2
7 Local IP Address
192.168.1.50 8
External IP Address 61.247.51.201
9 Web Server
Apache 10
Programming PHP
11 RDBMS
MySQL 12
Application PHP File Navigator
The updating data is often constrained by the human factor. Users are undisciplined to upload files to the server. To overcome this constrains, the Administrator needs to
collecting data manually by visiting each user “door to door” at the office.
The administrator has created the data catalog that contains a list of file documents that are already stored in the server periodically. User can use this data catalog to find out
which documents that are needed.
Monthly Progress Report May 2013
Western I ndonesia National Roads I mprovement Project 45
6.8 Quality Assurance
The Quality Assurance Engineer has not yet been mobilized. The activity for project quality assurance will be reported soon after his mobilization.
6.9 Project Risks and Mitigation Measures 6.9.1
Risks Related to Delays
Since the detailed engineering design DED is under responsibility of the Design and Supervision Consultant DSC, delay on DSC establishment affected to the
procurement of AWP-2 and AWP-3 sub-projects. As discussed previously above, the DED of several subprojects of WP-2 and WP-3 were prepared and completed by
respective P2JN. The CTC has then been instructed by DGH to review the DEDs of seven packages completed by the P2JNs package 5, 6, 11, 13, 15, 17 and 19.
6.9.2 Financial Risks
The following factors will be monitored during implementation of the loan project. •
Loan Amount •
Actual Tender Prices •
Price Adjustment •
Currency Fluctuation •
Current Estimated Situation No risk was detected until preparation of this report since the main program of the
loan civil works implementation has not yet been started with contract sign.
6.9.3 Risks Related to Quality
The quality of work is inherently tied to the competence of the Contractors and the diligence of the Supervision Teams. The competence or otherwise of contractors
shall be considered at the time of bid evaluation and prior to the award of any contract.
Monthly Progress Report May 2013
Western I ndonesia National Roads I mprovement Project 46
The quality of supervision however is influenced by the following factors: •
Ensuring that supervision staff levels are fully manned with competent, honest, qualified and experienced personnel.
• The provision of properly equipped laboratories with properly trained
operators for each package. Package supervision comes under the responsibilities of the immediate supervision
teams and the relevant DSC but the Quality Assurance Engineer from CTC, when mobilized, will periodically monitor their performance.
